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Office of Academic Administration and Student Affairs

Asst. Dean Stephen D. Sowle

Week of August 18, 2014
Student Portal Page
Student Health Insurance FAQ

Law School Survival Guide
U-Pass FAQ

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General Announcements:

Student Organization Fair. 
The annual Student Organization Fair will be held on Tuesday, August 26, from 11:00-1:00 (for day students) and from 4:00-6:00 (for evening students) in the second and third floor atriums. All students are invited.

IIT Emergency Notification Service.
 IIT Alert is an emergency alert notification system that the university uses to broadcast important information via text, phone, and email in the event of severe weather or an ongoing situation that affects the safety of our campus communities. Click here to register for iitalert. Registration is easy and takes less than a minute.

Disability Resources. 
Chicago-Kent College of Law provides individuals with disabilities reasonable accommodations to participate in law school activities, programs, and services. Individuals with disabilities requiring an accommodation to participate in an activity, program or service (for example, exam accommodations or classroom accommodations) should contact Jenna Abhijeet, Chicago-Kent's Director of Student Services, at (312) 906-5005 or jabhijeet@kentlaw.iit.edu, or stop by office 310A.

Counseling Services.
 IIT's Student Health and Wellness Center provides counseling services at the Law School by appointment. To schedule an appointment, call (312) 567-7550. There is no charge for these counseling services.

New Chicago-Kent Law Review Members. I'm happy to report that the students listed below have been invited to join the Chicago-Kent Law Review based on their academic performance, or their successful participation in this summer's write-on competition.

Elizabeth Butler Kayla Higgins
Peter Cheun Gregory M. Huffman
Angelo J. Christopher Kyle J. Jacob
Stephanie Crigler Robert S. Jacobson
Dana Cronkite Justin Joffe
Katlyn A. DeBoer Gordon Klein
Joseph C. Deloney Maria C. Martin
Brian Dodds Matthew C. McElwee
Kevin Doran James McKay
Allison A. Evans Alexandra M. McNicholas
Beth L. Feller Ann C. Motto
Samantha Gaul Anna Onley
Gayathri Priya Gopalakrishnan Matthew Smart
Andrew Hemmer Nicolette Ward
Hayleigh Herchenbach Maria A. Zyskind

Chicago-Kent Master Calendar. The Chicago-Kent Master Calendar is available here; it may also be accessed from the main Chicago-Kent web page. This site includes all events scheduled at the Law School, including student organization events, and the Academic Calendar.

Notice About Recording of Classes. Please do not record any of your classes without seeking permission through your professor. Under Law School policy, no recordings may be made without the consent of all of those present.

Employment Limitation for Full-Time Day Division Students. Law School policy provides that full-time Day Division students may not be employed for more than 20 hours per week while school is in session. If a full-time Day Division student must work more than 20 hours per week, the student must transfer to the part-time Day Division or the Evening Division.

Student Health Insurance. For information about the 2014-2015 student health insurance plan, please see the Student Health Insurance FAQ. All students registered for at least 12 hours in the Fall semester (including intersession classes) will automatically be billed for student health insurance. This applies to both Day and Evening Division students. A student registered for fewer than 12 credit hours, whether in the Day or Evening Division, will not be covered by student insurance, unless the student elects to obtain coverage. If you are making up an Incomplete, those credits will not count in determining whether you will be automatically enrolled in the health insurance plan.

To waive coverage, elect coverage, or enroll dependents, click here. The deadline for electing coverage, enrolling dependents, or waiving coverage is September 1, 2014. Important note: IIT requires students who waive the student health insurance to do so every year. If you are a full-time student and previously waived your insurance, you will need to do so again this year and every year you attend IIT or you will be automatically billed for the Aetna Student Health plan.

The university has renegotiated student health insurance rates and benefits in response to the federal Affordable Care Act and other factors. The rates have increased, especially for family coverage. Click here for information from the central univeristy about the new rates and options for obtaining insurance through the Affordable Care Act exchange. For those who need family coverage, you will likely find that obtaining coverage through the exchange will give you considerable savings. If you have any questions, please contact Melody McCray at 312-567-5866 or jack@iit.edu.

The health insurance coverage runs from August 14, 2014 to August 13, 2015. You may print your insurance card here. Aetna Student Health has an app that will allow you to have your insurance card and benefit details on your smart device. To access the app, follow the instructions below. Insurance cards will not be mailed out unless a request is made by calling 800-841-3140. (If you have any questions about the app, contact Melody McCray at 312-567-7116 or jack@iit.edu.)

  • Download the Aetna App (click here for more information)
  • Register as an Aetna member
  • At the Welcome screen, select ID card information
  • Select member (student or dependent names will appear in drop down)
  • View Card
  • Image of front and back of card appears

Meditation and Lactation Rooms. There are meditation and lactation rooms located in the Library. For more information, please contact Jenna Abhijeet at jabhijeet@kentlaw.iit.edu or 312-906-5005.

FERPA Rights and Notification of Access to Education Records. The Student Handbook outlines student rights and responsibitilies regarding access to educational records. Please review sections 14.4 and 14.5, which are linked to this page. Please pay particular attention to section 14.5, which lists the types of information that Chicago-Kent classifies as "directory information" (which Chicago-Kent may release at its discretion) and the information published in the online Student Directory (available only to members of the Chicago-Kent community). Section 14.5 also explains how you may request that directory information, including the information published in the Student Directory, not be published or released.

Notice to Students in Substance Abuse Recovery (or who want to be). If you are in recovery for a substance abuse problem, or if you are not in recovery but would like help with a substance abuse problem, consider contacting the Lawyers Assistance Program. This confidential program exists to help lawyers, judges, and law students with alcohol abuse, drug dependency, or mental health problems. If you are already in recovery, there are weekly A.A. meetings at LAP's Chicago office on Tuesdays, 12:15-1:15 pm, and Thursdays, 12:15-1:15 pm, , at 20 S. Clark Street, Suite 1820. If you are not in recovery but would like to find out more about what LAP can do for you, call or stop by LAP's office, or go to their web site at http://www.illinoislap.org.

Reminder About IIT's Political Activity Policy. (From the IIT General Counsel's Office:) Because there will be a number of political campaigns at the national and state level in 2014, it is important to review IIT's policy on political activity as well as its policy on the use of space for partisan purposes during the campaign season. As a tax-exempt entity, IIT is prohibited from directly or indirectly participating or intervening in any campaign on behalf of or in opposition to any candidate for elective office, and IIT has an obligation to refrain from engaging in any partisan political activity. Violation of these prohibitions against such activities could jeopardize the university's tax-exempt status.

While individuals are free to express their opinions and to support political candidates on their own, it must be clear that the individual is acting on his or her own behalf and not on behalf of IIT. No one should identify himself or herself as an employee of IIT when supporting a candidate. If, when speaking or writing on behalf of a candidate someone is identified as an IIT faculty member or other employee, that individual should indicate prior to any speech or as part of any writing that the comments are personal and not intended to represent the views of IIT. Further, no individual or event may use the name, symbols or resources of the university in any way in connection with any political campaign on behalf of or in opposition to any candidate for political office.

Specific examples of impermissible activities include, but are not limited to (i) using university letterhead, campus mail, telephones or email accounts to solicit support or contributions for a candidate; (ii) using university funds to purchase tickets for a candidate's fund-raiser; and (iii) putting campaign posters on university property.

Further, until after the general election in November 2014, no political candidate or campaign may use or rent any IIT facilities on any of its campuses. Subject to certain conditions and restrictions, political candidates may be invited to speak at events hosted by the university or a unit of the university. However, no invitation for such an event should be extended without the extending party first discussing the proposed activity with the General Counsel's Office to ensure that it complies with applicable laws.

Certain voter education activities, including voter registration and get-out-the-vote drives, are permissible but only if they are undertaken in accordance with applicable rules and regulations and are conducted in a non-partisan manner. Again, before any such activities are undertaken, the initiating party should contact the General Counsel's Office.

Any questions about this policy should be directed to Anthony D. D'Amato, General Counsel, at (312) 567-8821.

Smoking Outside the Building. The City of Chicago prohibits smoking within 15 feet of the building entrance. Smokers should use the designated outdoor smoking area to the east of the building entrance (past the second column). Thank you for your cooperation. 

Furniture in the Classroom. If you have any reason to remove tables, podiums, chairs, or other furniture from classrooms temporarily, please be sure that you return them promptly. Missing furniture can cause serious inconvenience to instructors and students.

Joke of the Week. Question: What did the pirate say on his 80th birthday? Answer: Aye Matey!

To Entering Students:

Welcome to Chicago-Kent! For those of you starting your first year, you chose a terrific law school and we are pleased that you are joining our community. You have an exciting several years ahead of you.

What My Office Does.
 In my capacity as Assistant Dean for Academic Administration and Student Affairs, I have responsibility for a number of areas that affect your life as a student. I supervise the Registrar's office on scheduling your courses, administering your exams, and maintaining your academic records. I oversee the Student Services office on Orientation, academic and personal counseling of students, and applying the school's academic regulations. More generally, my job is to make sure that your life at the Law School remains as free from administrative hassles as possible. If you think I can be of help, please call me at (312) 906-5282, come by my office (320C), or e-mail me (ssowle@kentlaw.iit.edu). If I'm not the right person to help you, I should be able to point you in the right direction. My door is open without appointment, so long as I am not otherwise occupied when you drop by.

Orientation Week.
 
The final schedule for Orientation week will be distributed in the registration packets when you arrive.

Academic Support Program.
 You will receive information during Orientation about the Academic Support Program (ASP), which is designed to assist first-year students in developing the skills needed to succeed in law school. One component of the program is weekly small group sessions focusing on skills development in the context of each of your Fall doctrinal courses. We will be sending invitations to selected students before the start of the regular semester to join these sessions. If you do not receive an invitation and would like to petition to join them, click here for the petition form, which should be submitted to Jenna Abhijeet, our Director of Student Services, no later than Wednesday, September 3. Information about the program and study resources is available on the ASP web site.

CTA U-Pass Program.
 Chicago-Kent is a participant in the Chicago Transit Authority's U-Pass program. The U-Pass is a discount fare card allowing unlimited rides on all CTA buses and trains. All full-time day students will receive a U-Pass card valid from August 25 (the first day of classes) through December 19 (the end of Fall exams). The CTA is uses the Ventra card, which you will keep until you graduate. The cards require activation each semester; instructions will be provided when you pick up your card. You will also be able to use the card during breaks from school by adding money to the card.

The charge for the card will appear on the semester bill for each full-time student. Due to restrictions imposed by the CTA, the program is not currently available to evening students or part-time day students. We will notify first-year full-time students once we have received your U-Passes. For more details, visit the CTA's U-Pass web site.

Note to International LL.M. students and visiting students: You qualify for a U-Pass if you are registered for at least 12 credit hours for the Fall semester. If you are registered for fewer than 12 credit hours, you do not qualify for a U-Pass.

To Returning Students:

Welcome Back! I hope you had an enjoyable summer and that you have a successful and productive year. If you would like to see me with a question, problem, or suggestion, please call me at (312) 906-5282, come by my office (Suite 320C), or e-mail me (ssowle@kentlaw.iit.edu).

Fall 2014 Semester Information. The Fall 2014 Quick Guide page has most of the information you will need in advance of the start of the Fall semester - click here, or go to the Current Students Portal page and click on the Fall 2014 Quick Guide link under "Academics & Grades." Print copies of many of the documents described below are available on the table in the third-floor elevator bay. Alternatively, click on the individual links below to go directly to the indicated documents.

Initial Reading Assignments and Course Materials.
Not all professors submit initial assignments, so do not be concerned if there is no listing for one or more of your Fall courses.

You may ask the bookstore to hold your Fall course materials for you when they arrive, or for an extra fee you may request that the books be mailed to you over the summer. If you would like to take advantage of either of these options, stop by the bookstore before you leave, or call the bookstore at 312/906-5605. In addition, you may order your course books over the Internet by clicking on the Bookstore link on the Current Students page

Revised Fall Schedule (with Classroom Assignments).
Classroom assignments will also be posted in the front lobby a few days before classes start.

Course Information Updates.
This document lists all changes to the final Fall class schedule to date. The current version of the class schedule posted online reflects these changes. 

Trial Advocacy 1 Section Assignments.
If your section meets at the Daley Center, please be sure to bring your Kent ID card with you, as you may be required to show it before being allowed to enter.

Trial Advocacy 2 Section Assignments.
If your section meets at the Daley Center, please be sure to bring your Kent ID card with you, as you may be required to show it before being allowed to enter.

Legal Writing 4 Equivalency Classes
Students this semester who are on Law Review, or who are taking Appellate Advocacy (Moot Court Honor Society), Pretrial Litigation, Criminal Litigation 2, or who are doing Judicial Externships, may satisfy the Legal Writing 4 requirement either by taking a regular Legal Writing 4 class in the Spring, or by taking a Legal Writing 4 Equivalency Class this semester. If you take a Legal Writing 4 Equivalency Class this semester, you may take Legal Writing 3 in either the Fall or the Spring. Note: You must register for one of the two sections of Legal Writing 4 Equivalency Class this semester, in addition to participating in the qualifying activity (e.g., Law Review), in order to place out of taking a regular Legal Writing 4 class in the Spring - it is not sufficient just to participate in the qualifying activity, and you may not defer the Equivalency Class to a future semester.

IP Management and Markets Classes. 
IIT offers a Master's degree in Intellectual Property Management and Markets (IPMM). J.D. students in the Intellectual Property Certificate Program may petition to take one of the following Fall 2013 IPMM courses: IPMM 502, IP Assessment; or IPMM 503, Acquiring IP. Course descriptions are available here. If you are a certificate student and are interested in taking one of these classes, please contact Prof. Ed Lee.

Exam Schedule.
Please note that you are permitted to register for courses with exams scheduled at the same time; one exam will be rescheduled for you.

The Student Handbook requires that you take your finals at the times scheduled unless you have an exam conflict (as defined below), or you have a "serious illness or other extraordinary or compelling reason" beyond your control. A Final Exam Reschedule Form will be posted later this semester through Web for Students.

A student is deemed to have an "exam conflict" if he or she has two exams at the same time, or has two or more exams within 24 hours (e.g., exams at 8:30 a.m. and 6:00 p.m., or at 6:00 p.m. and 1:15 the following afternoon). A conflict does not exist if two exams are scheduled exactly 24 hours apart (e.g., exams at 8:30 a.m. one morning and 8:30 a.m. the next morning).

Applications for Graduation.  J.D. students who plan on graduating at the end of the Fall semester must submit an online Application for Graduation form no later than Monday, September 8, 2014. To complete the form, go to Web for Students at https://wfs.kentlaw.iit.edu and click on "Application for Graduation" under "Online Forms" in the lefthand menu. Please complete every field in the form, and click Submit when done. You will receive a confirmation e-mail once a graduation audit has been performed. Please note that any changes you make to your schedule after the audit may affect your graduation requirements. You should check with the Registrar's Office prior to making any changes. Also note that, although the Registrar's Office does conduct graduation audits on all applications, it is your responsibility to make certain all requirements for graduation are met. If you have any questions, please stop by the Registrar's office.

Opportunity to Take Classes at Loyola and DePaul. Chicago-Kent has an arrangement with Loyola (Chicago) School of Law and DePaul University College of Law that permits students from each school to register for selected courses at the other schools. Students will pay tuition to their home school, and grades will transfer (not just the credits) and be counted in your GPA. Click here for a list of Loyola classes open to upper-level Chicago-Kent students for the Fall 2014 term; click here for a list of DePaul classes open to upper-level students. If you are interested in taking one of these classes, please contact me. Please note: These courses may count toward a Chicago-Kent certificate program only with permission of Dean Sowle and the director of the relevant certificate program.

Bookstore Hours.

2014-2015 Academic Calendar

Adding and Dropping Courses. 
You may add an open course without special permission until the end of the first week of classes. During the second week, however, you may add an open course only with permission of the instructor. You may not add a course after Monday, September 8, at 11:50pm (the end of the add/drop period).

You may withdraw from any course except a required course, a clinical course, Law Review, Moot Court, or Intensive Trial Advocacy at any time prior to the date of the final exam or final paper (see § 3.10(c) of the Student Handbook). There is no tuition penalty if you drop a course by Monday, September 8 (the end of the add/drop period). You will not receive a tuition refund, however, if you drop a course after Monday, September 8, at 11:50pm.

Pass/Fail Elections. 
Pass/fail elections for the Fall semester must be made online no later than Monday, September 8. Please review section 2.4 "Pass/Fail Election" in the Student Handbook if you have any questions regarding your pass/fail elections. In order to make your election, you should:

  1. Log into Web for Students.

  2. Select the "Take Class Pass/Fail" option under the "Online Forms" heading

  3. Select the course you would like to take on a pass/fail basis

  4. Submit your selection

The Registrar's Office will review your request and inform you if there is any problem with your request.

Spring 2015 Preliminary Schedule. 
The preliminary class schedule for the Spring 2015 semester is available on the Fall 2014 Quick Guide pagePlease note: This schedule is only preliminary; there will be additions to the class list and other changes made before the schedule is finalized. The final Spring 2015 schedule will be issued later this semester, when registration for Spring classes will also take place.

Full-Time Students Taking Fewer Than 12 Credits. 
Students graduating at the end of the Fall 2014 semester who need fewer than the minimum number of hours to graduate may take fewer credits without special permission. If you will be taking fewer than 12 credit hours, you will not be automatically included in the student health insurance program - you will need to opt in to the insurance program. Please see the Student Health Insurance FAQ for more information. In addition, if you take fewer than 12 credits hours, please contact the Registrar, Jerry Seaton, so he can make sure you are still coded as full-time in the registration system.

Tuition Discount for Graduating Students Taking More than 87 Credits.  If you will be graduating at the end of the Fall 2014 semester, and will be taking more than the 87 credits required to graduate, you may receive a 50% discount on each credit you take over the required 87 credits. If this affects you, please contct me by email no later than Monday, September 8, and I will arrange for the credit to be applied to your account.

Spring 2014 CALI Awards. The CALI Excellence for the Future Award, sponsored by the Center for Computer-Assisted Legal Instruction, is given to the student or students who receive the highest grade in each section of each course. The CALI award winners for Spring 2014 courses are available by clicking here. If a section or a course is not listed, that means the professor elected not to give a CALI award, or we have not yet heard from the professor. Congratulations to all of you who received an award - you should be proud of your achievement.

Spring 2014 Class Ranks and GPA Cutoffs. The class ranks and cumulative GPAs as of the end of the Spring 2014 semester are available through Web for Students (click here, then click on the "Spring 2014" link under "Grades and Rank" on the left hand menu). For those J.D. students who graduated in May, this information constitutes your final GPA and class rank. The GPA cut-offs as of the end of the Spring 2014 semester are available by clicking here. For those students who transferred into Kent in January, please keep in mind that you will not receive a class rank until you have been here for two semesters.

Academic Counseling. I am available for counseling about course selection, certificate programs, bar preparation, academic rules and regulations, and other academic matters. If you are interested in a particular area of law, I can also arrange for you to meet with a faculty member who specializes in that area. You may contact me by email (ssowle@kentlaw.iit.edu), by phone at (312) 906-5282, or by stopping by my office (320C).

February 2015 and July 2015 Illinois Bar Applications. Applications for the February 2015 bar exam are due by September 1, 2014 (see below for the late filing deadlines). Applications for the July 2015 bar exam are due by February 15, 2015. You may file a late application for the February bar up to December 31, and for the July bar up to May 31, but penalty fees apply. The forms and instructions are available on the bar examiners' web site: https://www.ilbaradmissions.orgPlease note: Even if you registered with the bar examiners as a first-year student, you must still file a final application. If you have any questions about the application materials, you may call the Illinois Board of Admissions to the Bar at 217/522-5917.

All information you disclose on the bar application should be consistent with answers to questions on your Application for Admission to the law school. Please note, however, that the bar application asks for a considerable amount of information that you were not asked to provide on our Application for Admission. You only need to be concerned about the consistency of your answers for questions asked on both forms. You can amend your Application for Admission, if necessary, by addressing a letter to me setting forth the details of the omission or misrepresentation and the reason for it.

Dean's Certificate: The law school sends a “Certificate of Dean of Law School Proof of Legal Education” to the Illinois bar examiners for every student who graduates in December or May. Please be sure to file an Application for Graduation at the beginning of your last semester so we will know you plan to graduate at the end of that semester. Important note: We will not certify any student to the bar examiners if the student has an outstanding balance owed to the school.

Bar Exams in Other States. Students who may practice in another state should familiarize themselves with those states' bar admission requirements, registration procedures, and deadlines. In particular, if you may take the New York bar exam, you should read the revised admission requirements (including coursework requirements and limitations) adopted by New York in April 2012, available here. We have been informed that students who began their law studies prior to April 2012 are not subject to the new requirements.

Multistate Professional Responsibility Exam (MPRE). The MPRE is required for admission to the bars of most jurisdictions, including Illinois. The exam is administered in March or April, August, and November each year. The next exam will be given on Saturday, November 1, 2014. You may register online by clicking here. The deadline for applying for the November exam is September 10 (the late deadline is September 25). Students planning on taking the Illinois bar exam may take the MPRE at any time during or after law school.

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