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Office of Academic Administration and Student Affairs

Asst. Dean Stephen Sowle

Week of December 4, 2017
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Fall 2017 Final Exams. 

•Exam Schedule and Exam Number. The final exam schedule for the current semester is available here. You will be notified of the classroom assignments for your exams prior to the start of exam period. To find your personal exam schedule, go to your Web for Students account and navigate to "Fall 2017" link under the "Schedule" heading in the lefthand menu. Your exam number is also provided there. 

Exam Types and Distribution. There are three types of exams:

Fixed Exams

First-year doctrinal courses and certain other courses have fixed exams. Students will report to designated classrooms on specified days and times for these exams. The dates and times are listed on your Exam Schedule in Web for Students (see above).

Self-Scheduled Exams 

Self-scheduled exams are those with time limits less than 24 hours (for example, 3-hour and 4-hour exams) where you are able to choose the date and time to take the exam, within the confines of the exam period (December 6-15). You do not need to pre-schedule the exam time. Self-Scheduled exams may be picked up from the Exam Administration Office (Rm. 305) as follows:

   Monday-Friday: between 9:00am and 5:45pm 

   Saturday: between 9:00am and 11:00am

   No exams are given on Sunday

Please note: These times are pick-up times, not return times. For example, if you pick up a 3-hour exam at 5:45pm on a weekday, you will have the full 3 hours to complete the exam and must return it by 8:45pm. 

You must present photo identification to pick up your exam. Your exam will be time-stamped and you will then proceed to one of the designated Self-Schedule exam rooms to take your exam using Examplify (formerly known as SoftTest). Examplify will record a download time for the exam as well as an upload time for the exam. Once you download the exam in Examplify, you must complete the exam.  When you have uploaded your exam answer, return the exam questions to the Exam Administration Office (Rm. 305).

Exam Times for Self-Scheduled Exams:
While in the Examplify program your download time and upload time will appear and be documented, you are responsible for knowing how much time is allotted for you to take your exam and for complying with that time. Date/time sheets and download/upload times will be reviewed for apparent time violations and those with apparent time violations will be referred to the professor. All students must abide by the rules stated in each exam; this includes the time of the exam (number of hours) as well as the items that you are allowed to use during an exam. Failure to abide by the rules governing each exam will result in a formal complaint to the Dean resulting in a Code of Conduct hearing.

Classroom Use for Self-Scheduled Exams:
The list of rooms available for self-scheduled exams will be listed at the Exam Administration table each morning. Please pay attention as the rooms may change each day. The fifth floor will only be used for fixed exams; students will not be allowed to use the 5th floor for self-scheduled exams. All designated self-scheduled classrooms are “unlimited access” rooms and can be quietly entered into and departed from at any time during the examination period for the purpose of writing a final exam. Exam rooms should not be used as quiet study space or to take practice exams. Students who use the exam rooms for other purposes will be asked to leave. A note about ear plugs and headphones: If you are taking an exam in one of the designated classrooms, you may not use headphones or other electronic devices to block sound. To ensure a quiet exam environment, you may use earplugs.

Take Home Exams 

Take-home exams are those that allow students 24 hours or more to complete the exam and are given through the Registrar’s office. In some situations your professor may give you the exam during class; in other stiuations, the exam may be distributed electronically, or you may be required to pick the exam up in the Registrar's office. Most take-home exams this semester will be submitted electronically. Details about distribution and submission will be provided for each exam prior to the start of the exam period. Please note that you do not need to use the Examplify exam software for take-home exams.

The Registrar's Office hours during exams will be as follows:

Monday-Thursday, 8:30am - 6:00pm
Friday, 8:30am - 5:00pm
Saturday/Sunday: CLOSED

Please arrive at least 10 minutes before closing time if you are picking up or returning a take-home exam. 

The last day of exams is Friday, December 15. If you have a take-home exam that allows you to choose when to take it during the exam period, please note that all such exams must be completed no later than Friday, December 15. In other words, you may not pick up an exam on December 15 and then submit your answers after that date.

If your take-home exam requires in-person pick up and/or submission, you must pick up and return the exam yourself; you may not have another person do so on your behalf.

Take-Home Exam Submission Instructions:

• When you are ready to submit your exam answers, go to the Take-Home Exam Upload Site.
• You must be logged into your account in order to upload your exam.
• Please upload your exam answer document in PDF format (you should not use the Examplify software for take home exams).
• The name of your answer document should be your five-digit Fall exam number.
• Your exam number should also be placed on the first line of your answer document; do not put your name in your answer document.
• Your exam will be time stamped when it is uploaded.

If you have problems uploading your answer document using the online form, please email your answer document to:

Availability of Professors' Old Exams. Many professors make their old exams available for students to review. Exams after 1982 are available online by clicking here. Earlier exams are bound in volumes available in the 10th floor reading room in the Library.

Exam Emergencies. If an emergency occurs that may prevent you from taking a final exam, you or someone on your behalf should call Dean Sowle (312/906-5282) or Jenna Abhijeet (312/906-5005) as soon as possible. If you cannot reach one of us, call the Registrar's office (312/906-5080). Do not contact your professor about any problem connected with your exam, as this may compromise your anonymity. Please read Section VII of the Student Handbook, which contains the rules governing exams, exam conflicts, make-up exams, missed exams, and related issues; and review Article II of the Code of Conduct in the Student Handbook. 

A student must notify Dean Sowle or Jenna Abhijeet at the earliest possible time in advance of the exam, if the reason for missing the exam is known to the student in advance. When prior notice is not possible, the student must contact Dean Sowle or Jenna Abhijeet as soon during or after the examination as possible to explain the failure to take the examination and, if permitted, to arrange for a makeup examination and/or an Incomplete. Failure to notify Dean Sowle or Jenna Abhijeet will
result in the student receiving a failing grade.

•Consulting Laptops/Tablets During Exams. Unless your professor specifically authorizes it, you may not consult materials (notes, outlines, etc.) stored on a laptop computer, iPad, or other tablet computer or electronic device during an open book or limited open book exam; you are limited to consulting print materials authorized by your professor. Please note: This is separate from the issue of whether you may write your exam on your own laptop. The limitation described above applies whether you are writing your exam by hand or on a laptop computer.

•Cell Phones During Exams. You are not permitted to use a cell phone during any exam, including during any restroom breaks. If you have a cell phone with you during an exam, it must be turned off and stored out of sight.

•Exams on Computer. Please click here for information on taking exams on computer, including information about downloading and installing the Examplify exam-taking software and supported operating systems. Even though you do not need to submit an Exam Method Registration form to use your laptop for exams, you do need to download and install Examplify.

Unless a professor specifies otherwise, Examplify is configured to lock students out of other programs and services on their computers for the duration of the exam. This means that, unless a professor specifically authorizes access, students will not have access to notes, outlines, or other materials stored on their hard drive or the network.

To avoid any technical or computer difficulties, please make sure you bring the following items with you to the exam.

  • The contents of your ExamSoft Registration confirmation email

  • Your laptop power cord

  • Note: Use of a standard Ethernet network cable is encouraged in areas where there are ports available.

Notice About Borrowing Laptops: The ITS department has a limited supply of laptop computers reserved for use in emergency situations that arise during exam period. These laptops may be used (subject to availability) if your computer has problems immediately before or during an exam, as long as the problem is not due to your failing to properly configure or register your laptop to run the Examplify program. Because of limited supply, the ITS department's laptops are not available for general loaning purposes during exam period, including to students who do not own a laptop. However, if you have exceptional circumstances that you believe justify borrowing a laptop for an exam, please contact Jenna Abhijeet ( to discuss your situation.

•Notice to Handwriters. Students who are hand writing an exam will be placed in the same room used by laptop users for that exam. Hand writers will not be put in a separate room.

Spring 2018 Schedule and Registration. 

Add/Drop Period. The registration system reopened on Monday, December 4, for students to see what Spring classes they were admitted into, and to make adjustments to their schedules. If you did not register during the initial registration period, you may do so now. You may continue to make adjustments to your schedule until the end of the add/drop period on Tuesday, January 30, at 11:00pm.

Schedule Revisions. Please note the schedule revisions:

Health Care Compliance (175-81): This course has been canceled.

•Graduating Students: Reduced Loads and Tuition Discounts. Students graduating at the end of the Spring 2018 semester who need fewer than the minimum number of hours to graduate may take fewer credits without special permission. In addition, if you will be graduating at the end of the Spring 2018 semester, and will be taking more than the 87 credits required to graduate, you may receive a 50% discount on each credit you take over the required 87 credits. If this affects you, please contact me by email no later than Tuesday, January 30, 2018, and I will arrange for the credit to be applied to your account. Please note: Financial aid is not available for any courses you take that are not necessary for you to reach the required 87 credits.

Two Independent Research Opportunities for Spring 2018.

(1) Students may earn one credit of Independent Research (graded pass/fail) by attending the conference on Countering the Financing of Terrorism, which will be held at the Law School on Sunday, January 7, 2018, and then writing a paper under the supervision of Prof. Batlan. Contact Prof. Batlan at for more information.

(2) Professor Carolyn Shapiro is seeking students interested in a possible Independent Research during the Spring semester. The work would involve researching and reporting on legal and policy problems of interest to the Illinois Attorney General's Office and/or local nonprofit law firms. Please email Professor Shapiro at for more information. 

Academic Calendar for 2018-2019. The academic calendar for next academic year, as adopted by the faculty, is available by clicking here.

U-Pass Notice. Your Ventra U-Pass card is effective through Friday, December 15, at 12:00 midnight. Do not discard your Ventra card - you will continue to use the same card through graduation. Assuming you will be enrolled for the Spring semester, your card will become effective again on Tuesday, January 16, the first day of the Spring semester. Note to students taking January intersession classes: Because we must submit uniform dates for all students, U-Passes for intersession students will be effective on January 16 as well, and not during the intersession period.

Students may continue to use your Ventra card during the semester break, but you will need to add funds to the card (as with a regular Ventra card). Go to the CTA's Ventra site for more information on adding funds to your card. For more information about how the Ventra U-Pass functions when school is out of session, go to the CTA's U-Pass site. If you have questions or problems, you may contact Ventra Customer Service at the CTA's Ventra site or by calling 877-669-8368.

The CTA has asked us to remind students that the U-Pass is to be used only by the student for whom it is issued. The card will be confiscated if anyone other than the person appearing in the U-Pass photo is using the card.

Joke of the Week. What gets wetter the more it dries? A towel!


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