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Office of Academic Administration and Student Affairs

Asst. Dean Stephen Sowle

Week of January 22, 2018
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Applications for Graduation. J.D. students who plan on graduating at the end of the Spring semester must submit an online Application for Graduation form no later than Tuesday, January 30. To complete the form, go to Web for Students at https://wfs.kentlaw.iit.edu and click on "Application for Graduation" under "Online Forms" in the lefthand menu. Please complete every field in the form, and click Submit when done. You will receive a confirmation e-mail once a graduation audit has been performed. Please note that any changes you make to your schedule after the audit may affect your graduation requirements. You should check with the Registrar's Office prior to making any changes. Also note that, although the Registrar's Office does conduct graduation audits on all applications, it is your responsibility to make certain all requirements for graduation are met. If you have any questions, please stop by the Registrar's office.

Adding and Dropping Classes. You may add an open course without special permission until the end of the first week of Spring classes; during the second week, however, you may add an open course only with permission of the instructor. You may not add a course after Tuesday, January 30, 11:00pm.

You may withdraw from any course except a required course, a clinical course, Law Review, Moot Court, or Intensive Trial Advocacy at any time prior to the date of the final exam or final paper (see §3.10(c) of the Student Handbook). There is no tuition penalty if you drop a course during the first two weeks of classes. You will not receive a tuition refund, however, if you drop a course after Tuesday, January 30, 11:00pm.

Pass/Fail Elections. Pass/fail elections for the Spring semester must be made online no later than Monday, February 12, 5:00pm. Please review section 2.4 "Pass/Fail Election" in the Student Handbook if you have any questions regarding your pass/fail elections. In order to make your election, you should:

  1. Log into Web for Students.

  2. Select the "Take Class Pass/Fail" option under the "Online Forms" heading

  3. Select the course you would like to take on a pass/fail basis

  4. Submit your selection

The Registrar's Office will review your request and inform you if there is any problem with your request.

Full-Time Students Taking Fewer Than 12 Credits. Students graduating at the end of the Spring 2018 semester who need fewer than the minimum number of hours to graduate may take fewer credits without special permission. If you take fewer than 12 credits hours, please contact the Registrar, Jerry Seaton, so he can make sure you are still coded as full-time in the registration system.

Tuition Discount for Graduating Students Taking More than 87 Credits. If you will be graduating at the end of the Spring 2018 semester, and you will be taking more than the 87 credits required to graduate, you may receive a 50% discount on each credit you take over the required 87 credits. If this affects you, please contact me by email no later than Tuesday, January 30, and I will arrange for the credit to be applied to your account. Please note: Financial aid is not available for any courses you take that are not necessary for you to reach the required 87 credits. If you have any questions about your financial aid, please contact the Office of Financial Aid directly.

Academic Support Program. Information about the Academic Support Program for first-year students is available on the ASP web site. Information about petitioning for the Spring ASP small groups will be available shortly.

Legal Writing Ethics Guidelines. This is a reminder that the Chicago-Kent Legal Writing Ethics Guidelines apply to all Chicago-Kent students and all courses, including students enrolled in first-year and upper-level writing courses (Legal Writing 1, Legal Writing 2, Legal Writing 3, Legal Writing 4, and all seminars). The Guidelines, which address a variety of issues, including plagiarism, are available by clicking here. If you have not reviewed the Guidelines recently, please do so.

Dean's Certificates for February Bar Exam. The law school will automatically send a certificate certifying your graduation to the Illinois bar examiners for every student who filed an Application for Graduation showing Fall 2017 as their final semester. If you are a Fall graduate and plan on taking the bar in another state, please submit the appropriate dean's certification form to the Registrar's office as soon as possible. Important note: We will not certify any student to the bar examiners if the student has an outstanding balance owed to the school.

July 2018 Illinois Bar Application. Applications for the July 2018 bar exam are due by February 15, 2018. You may file a late application up to May 15, but penalty fees apply. The forms and instructions are available on the bar examiners' web site: https://www.ilbaradmissions.org.

All information you disclose on the bar application should be consistent with answers to questions on your Application for Admission to the law school. Please note, however, that the bar application asks for a considerable amount of information that you were not asked to provide on our Application for Admission. You only need to be concerned about the consistency of your answers for questions asked on both forms. You can amend your Application for Admission, if necessary, by addressing a letter to me setting forth the details of the omission or misrepresentation and the reason for it.

Dean's Certificate: The law school sends a “Certification of Juris Doctorate” to the Illinois bar examiners for every student who graduates in December or May. Please be sure to file an Application for Graduation (see information above for how to file one) at the beginning of your last semester so we will know you plan to graduate at the end of that semester. Important note: We will not certify any student to the bar examiners if the student has an outstanding balance owed to the school.

Bar Exams in Other States. Students who may practice in another state should familiarize themselves with those states' bar admission requirements, registration procedures, and deadlines. In particular, if you may take the New York bar exam, you should familiarize yourself with the coursework, pro bono, and other requirements described on the New York bar website.

Multistate Professional Responsibility Exam (MPRE). The MPRE is required for admission to the bars of most jurisdictions, including Illinois. The exam is administered in March or April, August, and November each year. The next exam will be given on Saturday, March 24, 2018. You may register online by clicking here. The deadline for applying for the March exam is February 1 (the late deadline, with a higher cost, is February 8). Students planning on taking the Illinois bar exam may take the MPRE at any time during or after law school (other states may have different rules).

Notice About Recording of Classes. Video and/or sound recording of any classroom activities requires the approval of the faculty member in charge of the class, and reasonable notice to all those in attendance. The faculty member in charge of the class is permitted but not required to impose additional reasonable conditions on recording, including, but not limited to, consent of the entire class and a prohibition on posting the recording on the internet or through any forms of social media.

Student Health Insurance. All students registered for at least one credit hour in the Fall (including intersession classes), including both full-time and part-time students, were automatically billed for student health insurance for the entire year, unless they submitted and were approved for a waiver.

If you were covered in the Fall semester and do not want coverage in the Spring semester, you may request cancellation of the student insurance by January 26, 2018, and your student account will be refunded for the Spring portion. You will not receive a refund if the waiver is not received by January 26 and you will continue to be covered by the insurance until August 11, 2018. If you intend to waive the student insurance coverage, please read the waiver instructions in the insurance brochure carefully. For more information about the plan, including waivers, go to http://www.iit.edu/shwc/insurance.

If you waived coverage in a prior semester and now wish to enroll in the student health insurance plan, or you are not currently covered for any other reason and wish to enroll, you must apply for the insurance. For more information on applying for insurance, go to http://www.iit.edu/shwc/insurance. Students must enroll by January 26, 2018.

If you have previously waived the insurance, your waiver only applies to the current academic year and you must waive the insurance at the beginning of every academic year. If you are a returning student who has waived the IIT Student Health Insurance in the past, you must fill out the waiver again this year and at the beginning of every academic year. 

Health insurance cards and documents are mailed upon request only. You may contact Aetna Student Health directly at 800.841.3140. You may also create your profile to access these documents through your smart device.

Counseling Services. IIT's Student Health and Wellness Center provides counseling services at the Law School by appointment. To schedule an appointment, call (312) 567-7550. There is no charge for these counseling services.

Lawyers Assistance Program: Office Hours at Chicago-Kent and Other Services. The Lawyers Assistance Program (LAP) will be holding Spring office hours at Chicago-Kent on the dates listed below. LAP provides free and confidential assistance to members of the Illinois legal community, including students, and can help you with issues of addiction, stress, anxiety, depression, focusing, worries about the character and fitness process, and having a successful first-year transition. Click here for more information about LAP and the services it provides.

The dates for Spring office hours are:

Tuesday, January 30
Tuesday, February 27
Tuesday, March 20
Thursday, April 19

All office hours are from 10:00-2:00 in Rm. 760. Walk-ins are welcome, or you can make an appointment by emailing Jamie Dureno at jdureno@illinoislap.org.

All discussion is confidential, and there is no record of your visit. The LAP clinician will also have literature and resources on hand to address many ethical or bar application related questions. No member of the Chicago-Kent administration is involved, ensuring absolute confidentiality.

If you are already in recovery, there are regular A.A. meetings at LAP's Chicago office and a weekly meeting of the Young Professional and Law Student Support Group. LAP's offices are located at 20 S. Clark Street, Suite 450 (if you have previously visited LAP's office, please note that this is a new Suite number). Call or email the LAP office for more information about these meetings (312-726-6607 or gethelp@illinoislap.org).

FERPA Rights and Notification of Access To Education Records.  The Student Handbook outlines student rights and responsibitilies regarding access to educational records. Please review sections 14.4 and 14.5, which are available by clicking here. Please pay particular attention to section 14.5, which lists the types of information that Chicago-Kent classifies as "directory information" (which Chicago-Kent may release at its discretion) and the information published in the online Student Directory (available only to members of the Chicago-Kent community). Section 14.5 also explains how you may request that directory information, including the information published in the Student Directory, not be published or released.

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