Chicago-Kent home page Student portal Faculty portal Staff portal About The Record Current Record headlines Publication deadlines The Record archives

Administration & Finance Office

Headlines for the Week of October 22, 2018

Downtown Campus Scheduled Events

MONDAY, October 22, 2018

7:30AM - 11:00PM
Winter Clothes Drive 1st Floor
8:00 AM - 4:00 PM
MCHS Practice C40
10:00AM - 3:00 PM
Student Humanitarian  Network Table 3rd Floor
2:00 PM - 4:00 PM
Moot Court practice - Ortega 581
2:00 PM - 4:00 PM
ALA Practice Kohen
2:00 PM - 3:45 PM
MCHS Practice -Kamm 583
4:00 PM - 9:00 PM
Judge Erickson's Trial Teams  Kohen & Marovitz
5:00 PM - 8:00 PM
#StopKavanaugh Town Hall Auditorium & Lobby
6:00 PM - 9:00 PM
Judge Erickson's Trial Teams C20, C50 & 660

TUESDAY, October 23, 2018

7:30 AM - 11:00 PM
Winter Clothes Drive 1st Floor
8:00 AM - 10:00 AM MCHS Practice 545
9:00 AM - 9:30 AM Christian Legal Society  meeting 581
10:00 AM - 3:00 PM Student Humanitarian  Network Table  3rd Floor
11:30 AM - 1:00 PM Small Group Session -  Panayi 165
12:00 PM - 1:00 PM Networking Tips Auditorium
12:00 PM - 1:00 PM Toastmasters 700
12:00 PM - 1:30 PM Bar Readiness 270
12:00 PM - 2:00 PM Rovner Competition Practice 545
3:00 PM - 5:00 PM ALA Practice 583
4:00 PM - 9:00 PM Judge Erickson's Trial Teams Marovitz
5:00 PM - 9:00 PM Judge Erickson's Trial Teams 370
5:00 PM - 6:00 PM Rovner Competition Practice 581
5:30 PM - 6:00 PM Networking tips 580
6:00 PM - 9:00 PM Judge Erickson's Trial Teams  C20, C40 & 660
6:00 PM - 9:00 PM ADR Team Practice 545
6:00 PM - 9:00 PM MCHS Practice 345
7:00 PM - 10:00 PM ABA Site Team Dinner Morris Hall
8:00 PM - 9:00 PM Rovner Competition Practice 581

WEDNESDAY, October 24, 2018

7:30 AM - 11:00 PM
Winter Clothes Drive 1st Floor
8:00 AM - 10:00 AM MCHS Practice 545
9:00 AM - 10:00 AM MCHS Practice -Kamm 581
10:00 AM - 3:00 PM Student Humanitarian  Network Table  Lobby
11:45 AM - 1:45 PM Purple Purse Campaign  3rd Floor
1:30 PM - 4:00 PM MCHS Practice  Kohen
3:00 PM - 4:05 PM Law Lab Info Meeting 580
3:00 PM - 4:00 PM International Moot Court MTG 583
3:00 PM - 4:00 PM Justinian Society Gen. Mtg.  C35
3:00 PM - 5:00 PM SSB BoA  5th Floor Lounge
4:00 PM - 9:00 PM Judge Erickson's Trial Teams  Kohen & Marovitz
5:00 PM - 6:30 PM SSB BoA Morris Hall
5:00 PM - 6:00 PM ALA Practice 545
5:30 PM - 9:00 PM MCHS Practice 480
6:00 PM - 9:00 PM Judge Erickson's Trial Teams C20, 370 & 660
6:00 PM - 7:00 PM Rovner Competition Practice 547
7:30 PM - 9:30 PM Moot Court Practice for National Health Law 581

THURSDAY, October 25, 2018

7:30 AM - 11:00 PM Winter Clothes Drive  1st Floor
8:00 AM - 11:45 AM MCHS Practice 165
8:30 AM - 3:30 PM Grant Thornton Interviews 305, 355 & 370
9:00 AM - 10:30 AM Chicago-Kent "THINK PINK  DAY"  Lobby
12:00 PM - 1:00 PM Voting Access Training 345
12:00 PM - 1:00 PM MCHS Practice -Kamm 581
2:00 PM - 6:00 PM Rovner Competition Practice 480
3:00 PM - 4:00 PM Phi Alpha Delta Weekly  Meeting 660
3:30 PM - 9:00 PM MCHS Practice 482
3:30 PM - 4:45 PM Section C Contracts Review 590
4:00 PM - 9:00 PM Judge Erickson's Trial Teams  Kohen & Marovitz
4:30 PM - 6:00 PM MSF546 Review section -  Prado  C40
5:30 PM - 8:30 PM SHN Wine and Paint Night  Lobby
6:00 PM - 9:00 PM Judge Erickson's Trial Teams  C20, 370 & 660
6:00 PM - 9:00 PM ADR Team Practice 545
8:00 PM - 9:00 PM Rovner Competition Practice 581

FRIDAY, Octoer 26, 2018

8:00AM - 5:00PM
Agile Day Chicago  C20, C40, C50, Auditorium, Lobby
11:30AM - 1:30PM
Agile Day Chicago  Concourse
11:30AM - 9:00 PM
MCHS Practice  C25
12:00PM - 2:00 PM
Moot court practice - Ortega 583
3:00 PM - 6:00 PM
Rovner Competition Practice 165

SATURDAY, October 27, 2018

7:30 AM - 7:00 PM
Judge Erickson's Trial Teams 165, 170, 270, Kohen & Marovitz
9:00 AM - 6:00 PM
MCHS Practice 545
11:00AM - 2:00 PM
Stuart's AMBA Lunch  Engagement  C25 & C35

SUNDAY, October 28, 2018

10:00AM - 10:00PM
Judge Erickson's Trial Teams 165, 170, 270 Kohen & Marovitz
10:00AM - 6:00 PM
MCHS Practice 370

 


 

Building and Library Hours

FALL SEMESTER hours will go into effect on MONDAY, AUGUST 13, 2018

BUILDING HOURS
Sunday  *10:00 am - 10:00 pm
Monday-Thursday 7:30 am - 11:00 pm
Friday 7:30 am - 9:15 pm
Saturday 7:30 am -   7:00 pm
LIBRARY HOURS
Sunday Noon - 8:00 pm
Monday - Thursday 8:00 am - 9:00 pm
Friday 8:00 am - 6:00 pm
Saturday 9:00 am - 5:00 pm

 


Bookstore Hours

Monday - Thursday: 10:00 am - 6:00 pm
Friday: 10:00 am - 2:00 pm
Saturday & Sunday: CLOSED

 


Spakateria Hours

Monday - Thursday 8:00 AM - 6:00 PM
Friday 8:00 AM - 4:00 PM
Saturday & Sunday CLOSED

 


Farmer's Fridge

During building opening hours salads, bowls and snacks are available from the Farmer's Fridge kiosk, located on the 3rd floor outside the Spakateria.

 


Chicago-Kent Student Employment Procedures

PAYROLL AUTHORIZATIONS
A new payroll authorization must be completed for all student employees who are newly hired or will continue to work for you after the summer term ends on August 25, 2018.

THE CURRENT STUDENT PAY RATE IS $12.00 PER HOUR.
STUDENT Payroll Authorizations: This is done on-line in the myIIT portal Work Tab by entering an Electronic Payroll Authorization Form (EPAF) listing the supervisor as Approver 1 and Dawn Rupcich as Approver 2/Budget Manager. The supervisor will be responsible to approve biweekly time sheets in the portal. Use Salary Account Code 6307 FOR NON-FWS OR 6309 FOR FWS EMPLOYMENT.

The EPAF should be filled out completely listing August 27, 2018 or thereafter if the official hire start date is later in the term as the “Effective Date” of employment and MUST BE SUBMITTED before work begins. Please be sure to use Academic Year 2019.

Select one of the following applicable end dates:

  • December 22, 2018 for Fall only student employment, if the student is a December 2018 graduate, or if you are unsure whether employment will go through the end of the school year;
  • December 22, 2018 for all International Students;
  • May 18, 2019 if you intend to hire a student for the entire year, i.e., Fall 2018 & Spring 2019 and the student is a May 2019 graduate; or
  • June 30, 2019 if you intend to hire a student for the entire year, i.e., Fall 2018 & Spring 2019 and the student will enroll in courses in either the Summer 2019 or Fall 2019 term.

A new EPAF must be entered each term for International Students.

FACULTY RESEARCH ASSISTANTS (NON-FWS)
Faculty interested in hiring a student as a Research Assistant must contact Debbie Ginsberg – before the student begins working – with the student’s name, start date and if the RA position will be for the Fall term only or both Fall and Spring. RAs are paid from the hiring faculty’s fiscal year budget.

The student CANNOT begin working as a faculty RA until cleared by the IIT Student Employment Office, officially hired and placed on payroll.

In the EPAF, a faculty RA is hired as Student Assistant with the Position Control # S9987.

FEDERAL WORK STUDY (FWS)
FWS funding for community service positions will be available for the Fall 2018 and Spring 2019 semesters. IIT Approved Community Service positions are funded 100% by the federal government and are NOT available for hiring of faculty research assistants or general departmental employment.

Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Fall and Spring semesters only.

When using the EPAF system for FWS students under Position Control # select FWS Community Service (W99483) or for 50% FWS select Position Control # FWS Department Assistant (W99877).

The 2018-19 FWS FOAP is 102500-2504-6309-2451

PART-TIME TEMPORARY NON-BENEFITS ELIGIBLE STAFF PROCEDURES

TEMPORARY STAFF THAT ARE HIRED THROUGH AN EMPLOYMENT AGENCY

  • Complete a Temporary Staff Justification Form with the appropriate signatures
  • Complete a Job Description Questionnaire

These forms are available via the myIIT portal on the Human Resources Forms page, under Supervisor’s Forms: https://pws.iit.edu/hr/forms

Route the forms to Administration & Finance to begin the approval process; final approval is with Human Resources.

  • Once the temporary staff position is approved by HR, please refer to Purchasing’s Temporary Staffing policy for how to pay the employment agency on a purchase order. An IIT Agreement for Consulting Services and Rider to Contract for Hire Service are required with the purchase requisition. The complete Temporary Staffing policy can be found at https://pws.iit.edu/purchasing/temporary-staffing

TEMPORARY STAFF HIRED ON IIT’S PAYROLL

Part-time non-benefits eligible staff can also be hired directly on IIT’s payroll. In addition to the Temporary Staff Justification Form and the Job Description Questionnaire, you must also follow these steps:

  • A background check is required prior to hiring PT temporary staff. IIT OHR handles this process and before you submit the PA you will need to email Lisa Horne at lhorne1@iit.edu and send her the full name and email address of the person you wish to hire. Depending on the new hires background this background check process can take anywhere from 3 days to 2 weeks to complete. Please be sure to take into consideration the time it will take for the background check to be complete when setting a start date. Employees whose background checks have not cleared are not allowed to begin working.

 

FOR ALL NEW HIRES – STUDENT EMPLOYMENT & PT TEMPORARY STAFF

New hires and first-time IIT employees must submit the following four items:

All paperwork for new hires should be submitted to the Office of Administration and Finance, Suite 265

PAYROLL AUTHORIZATIONS AND ALL FORMS MUST BE SUBMITTED BEFORE WORK BEGINS

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization, tax forms and I9 Form must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

ENTERING ONLINE TIME SHEETS

Time reporting is done using online time sheets in the Work tab of the myIIT portal for student employees and part-time temporary staff on IIT’s payroll. For all pay periods, time worked must be entered into the online time sheet and submitted for supervisor’s approval by 10:00 am on the first Monday after the pay period ends.

Instructions for Web Time Entry can be found at:

http://www.kentlaw.edu/students/student-timesheet-instructions.pdf

If you experience problems accessing the myIIT portal or your time sheet, please contact IIT OTS Support Desk at ext. 73375 or by email at supportdesk@iit.edu.


NOTE: if your student or PT Temp fails to input and submit his/her timesheet by 10:00 am or the Supervisor fails to approve the time sheet before 4:00 pm on the Monday when timesheets are due for Payroll, a Paper Time Sheet Adjustment form is required and the employee is at risk of not getting paid on the scheduled pay date.

If you have questions concerning completion of the on-line time entry after you have read the instructions and logged in, please contact Ramona Lewis, Suite 265, x 65100, or by email at rlewis7@kentlaw.iit.edu.

 


2018 Biweekly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Submission Deadline
Pay Date
1
12/17/2017
12/30/2017
*** 12/21/2018
1/5/2018
2
12/31/2017
1/13/2018
1/29/2018
1/19/2018
3
1/14/2018

1/27/2018
1/29/2018
2/2/2018
4
1/28/2018

2/10/2018
2/12/2018
2/16/2018
5
2/11/2018

2/24/2018
2/26/2018
3/2/2018
6
2/25/2018

3/10/2018
3/12/2018
3/16/2018
7
3/11/2018

3/24/2018
3/26/2018
3/30/2018
8
3/25/2018

4/7/2018
4/9/2018
4/13/2018
9
4/8/2018

4/21/2018
4/23/2018
4/27/2018
10
4/22/2018

5/5/2018
5/7/2018
5/11/2018
11
5/6/2018

5/19/2018
5/21/2018
5/25/2018
12
5/20/2018

6/2/2018
6/4/2018
6/8/2018
13
6/3/2018

6/16/2018
6/18/2018
6/22/2018
14
6/17/2018

6/30/2018
*** 6/29/2018
7/6/2018
15
7/1/2018

7/14/2018
7/16/2018
7/20/2018
16
7/15/2018

7/28/2018
7/30/2018
8/3/2018
17
7/29/2018

8/11/2018
8/13/2018
8/17/2018
18
8/12/2018

8/25/2018
8/27/2018
8/31/2018
19
8/26/2018

9/8/2018
9/10/2018
9/14/2018
20
9/9/2018

9/22/2018
9/24/2018
9/28/2018
21
9/23/2018

10/6/2018
10/8/2018
10/12/2018
22
10/7/2018

10/20/2018
10/22/2018
10/26/2018
23
10/21/2018

11/3/2018
11/5/2018
11/9/2018
24
11/4/2018

11/17/2018
11/19/2018
11/23/2018
25
11/18/2018

12/1/2018
12/3/2018
12/7/2018
26
12/2/2018

12/15/2018
12/17/2018
12/21/2018

NOTE: Employees should begin inputting time online the first day of the pay period.

*Denotes early time sheet submission date. (Dates are subject to change.)


2018 monthly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Pay Date
1
1/1/2018
1/31/2018
1/31/20
2
2/1/2018
2/28/2018
2/28/2018
3
3/1/2018
3/31/2018
3/30/2018
4
4/1/2018
4/30/2018
4/30/2018
5
5/1/2018
5/31/2018
5/31/2018
6
6/1/2018
6/30/2018
6/29/2018
7
7/1/2018
7/31/2018
7/31/2018
8
8/1/2018
8/31/2018
8/31/2018
9
9/1/2018
9/30/2018
9/30/2018
10
10/1/2018
10/31/2018
10/31/2018
11
11/1/2018
11/30/2018
11/30/2018
12
12/1/2018
12/31/2018
12/31/2018

NOTE: Employees should begin inputting time online the first day of the pay period.


Fall 2018 Discount Parking for DTC Faculty, Staff & Students

(Revised 8/31/2018.  All discounted pricing subject to change without advanced notice from the parking proprietor.)

Faculty, Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent IDs.


IMPERIAL PARKING RATES 550 W. Jackson Street
(entrance on QUINCY between Clinton & Jefferson) Attended, heated 2-level parking garage.

IIT Discounted Daily Rate: 09/01/2018 - 01/31/2019 
*$14 per 12-hour day
*Pre-Paid validations sold in sets of 10 @ $140


Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $140.

*Discount Hours
Afternoon/Evening: in after 1:00pm out by 10:00pm $7.00 per day

Closed weekends and holidays

Imperial Parking does NOT require an IIT Parking Pass

Contact: Albert Paraharm (312) 656 – 4739 or AParaharm@impark.com

 

LEGACY PARKING, 500 W. MONROE STREET
IIT Discounted Daily Rate:
*$12 per 12-hour day
*Pre-Paid validation

Day Validation Program

  • Must be purchased in packets of TEN (10) at a rate of $12.00 per validation – Total $120.00
  • Each validation is good for up to 12 hours of parking
  • Must show IIT faculty/staff/student ID at time of purchase or send their email to mlipscomb@legacyparking.com to be loaded for discounted single purchases ($12 Per Stay) from ParkWhiz.com.  Each patron will simply need to log into ParkWhiz (after sending us their email) and purchase their parking at the 500 West Monroe St. location.

Evening Validation Program

  • Must be purchased in packets of TEN (10) at a rate of $6.00 per validation - Total $60.00
  • Good Monday – Friday for entry after 1:00pm and exit before10:00pm
  • Must show IIT faculty/staff/student ID at time of purchase or send their email to mlipscomb@legacyparking.com to be loaded for discounted single purchases ($12 Per Stay) from ParkWhiz.com Each patron will simply need to log into ParkWhiz (after sending us their email) and purchase their parking at the 500 West Monroe St. location.

The daily rate will be honored provided these instructions are followed

  1. IIT DTC faculty, staff, & students must show IIT I.D. card.
  2. The IIT DTC parking permit must be placed in the lower left front windshield of the car. NOTE: The permit MUST be displayed at all times when your vehicle is parked
  3. Payment MUST be made by money order, cashier’s check, or credit card.  (NO cash or personal checks accepted)

Contact: Matt Lipscomb  (312) 655 – 9120 or Mlipscomb@legacyparking.com

 

ONE PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate: 09/01/2018 - 01/31/2019
*$22 per 12 hour day (between 6am - 6pm)
*Pre-Paid validations
$22 each or purchase a book of 10 for $220. Validations are good for up to 12-hours of parking with entry any time between 4:00pm-12:00am (but, you must exit by 8:00am).
Current Normal Rate: $30 per 12 hour day

MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-8am M-F with in/out privileges for $60 per month, plus $25 activation fee for first month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card.
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage.
  3. Major credit and debit cards are accepted for payment.
  4. See Garage Attendant at the entry/exit lane, or call (312) 670-9780.

    Contact: Rosario Palella (609) 330 – 2707 or Rpalella@OneParking.com

PRESIDENTIAL TOWERS 555 W Madison St, Chicago, IL

IIT DTC Discount Daily Rate: 9/1/2018 – 01/31/2019
*$14 per 12-hour day. (To purchase, School I.D will need to be shown)
*MUST be purchased in packets of 5 @ $70
Current Normal Rate: $41 per 12-hour day

Monthly Pass: $240 (One time non-refundable $50 application fee for new monthly passes). (Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

The daily rate will be honored provided you follow these instructions:

1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage.
3. Payments must be made by credit card, money order, and/or personal checks. (NO cash accepted.)

Also offered at the garage Monday through Friday: Early Morning Special - In by 9am out by 7pm $17/day

Garage Office Hours: Monday – Friday 7AM - 7PM
O: 312-775-7372

 

 


DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!

The Downtown Campus has an Automated External Defibrillator (AED) to make early defibrillation immediately available in cardiac emergencies.

WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone, at anytime, without warning, without symptoms, and regardless of age or health. SCA is most often caused by an electrical malfunction that makes the heart quiver ineffectively. Defibrillation, an electric shock across the heart, is the only effective treatment for this malfunction. It stops the ineffective quivering and allows a coordinated heart rhythm to resume. Surviving SCA is largely dependent on how quickly the patient is defibrillated.

TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:

  • An abnormal or racing heart beat
  • Feeling faint or dizzy due to loss of blood flow
  • Abnormal breathing
  • Loss of blood pressure and pulse
  • Loss of consciousness
  • Unresponsive

WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes. The new HeartStart AED unit is located at the front lobby desk where it will be readily accessible to emergency responders. Everyone at the IIT Downtown Campus can make a lifesaving difference in a medical emergency by immediately calling 911 and the DTC Security Officer on duty (ext 6-5030 using a campus phone or 312-906-5030 using a cell phone). Be sure to specifically identify the location of the victim so a trained responder can be dispatched to the scene.

DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training from the American Red Cross program; those trained include all of the engineering and Public Safety Officers, three library staff members and several other staff at both Chicago-Kent and Stuart. If you believe a person is experiencing SCA, please attempt to locate a trained responder by calling security as noted above. However, it is important to note that the HeartStart AED that we purchased is specifically designed to be used by virtually anyone. It actually walks the user/responder through the process with verbal instructions and other commands during the entire process. The unit has a safety feature that analyzes the victim before allowing an electric shock to be administered. In an emergency situation and in the absence of a trained user, an AED user who acts in good faith and without compensation is protected from civil liability under Illinois' Automated External Defibrillator Act, except for willful and wanton misconduct.

Please contact Dawn E. Rupcich, Assistant Dean or Rob Ulcigrai, Chief Engineer if you have any questions.


Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends.


Office of Administration and Finance Business Hours

Monday-Friday: 8:45am - 5:00pm


Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. When completing the room reservation form online, the email field must be completed with an "@iit.edu" email address only; otherwise the request will NOT go through. An email will be sent to you confirming your reservation within 24 business hours

CALENDARS

.: Main Chicago-Kent event
   calendar

.: Academic calendar

.: CLE calendar

.: Alumni event calendar

.: Admissions calendar

Chicago-Kent home page Student portal Faculty portal Staff portal About The Record Current Record headlines Publication deadlines The Record archives