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Administration & Finance Office

Headlines for the Week of September 23, 2019

Downtown Campus Scheduled Events

FRIDAY, September 20, 2019

8:00 AM - 5:30 PM
ABA Trial Institute (Main Room) 580
8:00 AM - 8:00 PM
2019 Supreme Court IP  Review Auditorium & Lobby
8:00 AM - 1:00 PM
ABA Trial Institute (Breakfast & Lunch) 5th Floor Student Lounge
8:30AM - 10:00AM
NFP Advisory Board Meeting 305
11:30AM - 1:30 PM
Chicago-Kent Golden  Reunion  Morris Hall
12:00 PM - 1:00 PM
SCIPR Luncheon 2nd Floor Cafeteria
5:30 PM - 6:00 PM
ABA Trial Institute (Reception)  Morris Hall

 

SATURDAY, September 21, 2019

8:00 AM - 2:15 PM
ABA Trial Institute (Breakfast & Lunch) 5th Floor Student Lounge
8:15 AM - 7:00 PM
Trial Ad - Team Practice C20, C25, C35, 345 & 355
8:30 AM - 3:00 PM
ABA Trial Institute (Main Room) 580
10:30AM - 1:30 PM
AMBA Lunch Session 510 & 520

 

SUNDAY, September 22, 2019

10:00AM - 9:00 PM
Trial Ad - Team Practice C20, C25, C35, 345 & 355
12:00 PM - 3:00 PM
IIT TSA Architecture Tour 270 & Lobby

MONDAY, September 23, 2019

12:00PM - 1:00 PM
Chicago-Kent Advocates 345
4:00 PM - 9:00 PM
Trial Ad - Team Practice  Marovitz
5:00 PM - 9:00 PM
Trial Ad - Team Practice  Kohen
6:00 PM - 9:00 PM
Trial Ad - Team Practice 482, 545 & 547

 

TUESDAY, September 24, 2019

8:00 AM - 9:30 AM
External Affairs Committee  Morris Hall
10:00AM - 11:00AM
ASP - Business Org/Murphy 355
12:00PM - 1:00 PM
Toastmasters 580
12:00PM - 1:00 PM
Public Interest Law Initiative 210
12:00PM - 1:00 PM
Student Alumni Board  Meeting 305
12:00PM - 1:00 PM
SBA MHI Mindful Yoga 720
12:00PM - 1:00 PM
WIL General Meeting C50
12:00PM - 1:00 PM
HLLSA General Body  Meeting C20
12:15PM - 1:15 PM
Get to Know ACS 170
12:45PM - 2:00 PM
BIRA General Meeting 165
1:00 PM - 2:00 PM
SHN General Meeting 270
4:00 PM - 9:00 PM
Trial Ad - Team Practice Marovitz
4:45 PM - 6:00 PM
Phi Alpha Delta Meeting 590
5:00 PM - 6:00 PM
Bar Workshops 580
5:00 PM - 9:00 PM
Trial Ad - Team Practice  C40
6:00 PM - 9:00 PM
Trial Ad - Team Practice 482, 545, 583

 

WEDNESDAY, September 25, 2019

12:30 PM - 2:00 PM
APALSA General Meeting 270
3:00 PM - 4:00 PM
Getting Government  Information 210
4:00 PM - 9:00 PM
Trial Ad - Team Practice Marovitz
5:00 PM - 9:00 PM
Trial Ad - Team Practice  Kohen
6:00 PM - 9:00 PM
Trial Ad - Team Practice 482, 545 & 547

 

THURSDAY, September 26, 2019

1:00 PM - 2:00 PM
Lunch and Learn I: Bar Prep
270
1:15 PM - 3:00 PM
OPT Workshops C20
4:00 PM - 9:00 PM
Trial Ad - Team Practice  Marovitz
5:00 PM - 9:00 PM
Trial Ad - Team Practice  Kohen
6:00 PM - 8:00 PM
Blockchain monthly meeting
210
6:00 PM - 9:00 PM
Trial Ad - Team Practice 482, 545 & 547

 

FRIDAY, September 27, 2019

9:00 AM - 5:00 PM
L&D Mini Conference  Morris Hall
12:30PM - 7:00 PM
American College of  Bankruptcy  Auditorium & Lobby

SATURDAY, September 28, 2019

8:15 AM - 7:00 PM
Trial Ad - Team Practice C20,C25, C35, 355 & Kohen
9:00 AM - 4:00 PM
Family and Friends Day 510, 520, 545, 547, 580, 581, 583, 590, Auditorium, Lobby & Marovitz

SUNDAY, September 29, 2019

10:00AM - 9:00 PM
Trial Ad - Team Practice C25, C35, 355, Kohen & Marovitz

 


 

Building and Library Hours

The FALL SEMESTER hours will go into effect on MONDAY, AUGUST 12, 2019.  The building and library hours are as follows: 

BUILDING HOURS

Sunday 10:00 am - 9:00 pm
Monday-Thursday 7:30 am - 10:30 pm
Friday

7:30 am - 9:15 pm

Saturday 8:15 am - 7:00 pm

 

LIBRARY HOURS

Sunday Noon - 8:00 pm
Monday-Thursday 8:00 am - 9:00 pm
Friday

8:00 am - 6:00 pm

Saturday 9:00 am - 5:00 pm

 

  • On Tuesday, September 24, the building will close at 11:30 pm forCK Day of Giving
  • On Saturday, November 16, the building will open at 7:30 am for an Admissions Open House

 

 


Bookstore Hours

Monday - Thursday: 10:00 am - 6:00 pm
Friday: 10:00 am - 2:00 pm
Saturday & Sunday: CLOSED

 


Spakateria Hours

Monday - Thursday

8:00 AM - 6:00 PM
Friday 8:00 AM - 4:00 PM
Saturday & Sunday CLOSED

 


Farmer's Fridge

During building opening hours salads, bowls and snacks are available from the Farmer's Fridge kiosk, located on the 3rd floor outside the Spakateria.

 


Chicago-Kent Student Employment Procedures

STUDENT EMPLOYMENT PROCEDURES

PAYROLL AUTHORIZATIONS

A new payroll authorization must be completed for all student employees who are newly hired or will continue to work for you after the summer employment term ends on August 23, 2019.

THE CURRENT STUDENT PAY RATE IS $13.50 PER HOUR.

STUDENT Payroll Authorizations: This is done on-line in the myIIT portal Work Tab by entering an Electronic Payroll Authorization Form (EPAF) listing the supervisor as Approver 1 and Dawn Rupcich as Approver 2/Budget Manager. The supervisor will be responsible to approve biweekly time sheets in the portal. Use Salary Account Code 6307 FOR NON-FWS OR 6309 FOR FWS EMPLOYMENT.

The EPAF should be filled out completely listing August 26, 2019 or thereafter if the official hire start date is later in the term as the “Effective Date” of employment and MUST BE SUBMITTED before work begins. Please be sure to use Academic Year 2020.

Select one of the following applicable end dates:

  • December 20, 2019 for Fall only student employment, if the student is a December 2019 graduate, or if you are unsure whether employment will go through the end of the school year;
  • December 20, 2019 for all International Students;
  • May 15, 2020 if you intend to hire a student for the entire year, i.e., Fall 2019 & Spring 2020 and the student is a May 2020 graduate; or
  • June 30, 2020 if you intend to hire a student for the entire year, i.e., Fall 2019 & Spring 2020 and the student will enroll in courses in either the Summer 2020 or Fall 2020 term.

A new EPAF must be entered each term for International Students.

 

FACULTY RESEARCH ASSISTANTS (NON-FWS) Faculty interested in hiring a student as a Research Assistant must contact Debbie Ginsberg – before the student begins working – with the student’s name, start date and if the RA position will be for the Fall term only or both Fall and Spring. RAs are paid from the hiring faculty’s fiscal year budget.

The student CANNOT begin working and WILL NOT be paid for any work performed as a faculty RA until cleared by the IIT Student Employment Office, officially hired and placed on payroll.

In the EPAF, a faculty RA is hired as Student Assistant with the Position Control #S9987.

 

FEDERAL WORK STUDY (FWS)

FWS funding for community service positions will be available for the Fall 2019 and Spring 2020 semesters. IIT Approved Community Service positions are funded 100% by the federal government and are NOT available for hiring of faculty research assistants or general departmental employment.

Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Fall and Spring semesters only.

When using the EPAF system for FWS students under Position Control # select FWS Community Service (W99483) or for 50% FWS select Position Control # FWS Department Assistant (W99877).

 

The 2019-20 FWS FOAP is 102500-2504-6309-2451

 

PART-TIME TEMPORARY NON-BENEFITS ELIGIBLE STAFF PROCEDURES

TEMPORARY STAFF THAT ARE HIRED THROUGHT AN EMPLOYMENT ANGENCY

• Complete a Temporary Staff Justification Form with the appropriate signatures

• Complete a Job Description Questionnaire


These forms are available via the myIIT portal on the Human Resources Forms page, under Supervisor’s Forms: https://pws.iit.edu/hr/forms

Route the forms to Administration & Finance to begin the approval process; final approval is with Human Resources.

  • Once the temporary staff position is approved by HR, please refer to Purchasing’s
    Temporary Staffing policy for how to pay the employment agency on a purchase order. An IIT Agreement for Consulting Services and Rider to Contract for Hire Service are required with the purchase requisition. The complete Temporary Staffing policy can be found at https://pws.iit.edu/purchasing/temporary-staffing.


TEMPORARY STAFF HIRED ON IIT’S PAYROLL

Part-time non-benefits eligible staff can also be hired directly on IIT’s payroll. In addition to the Temporary Staff Justification Form and the Job Description Questionnaire, you must also follow these steps:

  • Completed a Payroll Authorization Form – Use Salary Account code “6325” for PT Temp Status http://www.iit.edu/policy_procedures/forms/pay_payroll_authorization_form.pdf
  • A background check is required prior to hiring PT temporary staff. IIT OHR handles this process and before you submit the PA you will need to email Lisa Horne at lhorne1@iit.edu and send her the full name and email address of the person you wish to hire. Depending on the new hires background this background check process can take anywhere from 3 days to 2 weeks to complete. Please be sure to take into consideration the time it will take for the background check to be complete when setting a start date. Employees whose background checks have not cleared are not allowed to begin working.

FOR ALL NEW HIRES – STUDENT EMPLOYMENT & PT TEMPORARY STAFF

New hires and first-time IIT employees must submit the following four items:

All paperwork for new hires should be submitted to the Office of Administration and Finance, Suite 265.

PAYROLL AUTHORIZATIONS AND ALL FORMS MUST BE SUBMITTED BEFORE WORK BEGINS

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization, tax forms and I9 Form must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

 

ENTERING ONLINE TIME SHEETS

Time reporting is done using online time sheets in the Work tab of the myIIT portal for student employees and part-time temporary staff on IIT’s payroll. For all pay periods, time worked must be entered into the online time sheet and submitted for supervisor’s approval by 10:00 am on the first Monday after the pay period ends.

Instructions for Web Time Entry can be found at:

http://www.kentlaw.edu/students/student-timesheet-instructions.pdf

If you experience problems accessing the myIIT portal or your time sheet, please contact IIT OTS Support Desk at ext. 73375 or by email at supportdesk@iit.edu.

NOTE: if your student or PT Temp fails to input and submit his/her timesheet by 10:00 am or the Supervisor fails to approve the time sheet before 4:00 pm on the Monday when timesheets are due for Payroll, a Paper Time Sheet Adjustment form is required and the employee is at risk of not getting paid on the scheduled pay date.

If you have questions concerning completion of the on-line time entry after you have read the instructions and logged in, please contact Ramona Lewis, Suite 265, x 65100, or by email at rlewis7@kentlaw.iit.edu.


2019 Biweekly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Submission Deadline
Pay Date
1
12/16/2018
12/29/2018 ***
12/20/2018
1/4/2019
2
12/30/2018
1/12/2019
1/14/2019
1/18/2019
3
1/13/2019
1/26/2019
1/28/2019
2/1/2019
4
1/27/2019
2/9/2019
2/11/2019
2/15/2019
5
2/10/2019
2/23/2019
2/25/2019
3/1/2019
6
2/24/2019
3/9/2019
3/11/2019
3/15/2019
7
3/10/2019
3/23/2019
3/25/2019
3/29/2019
8
3/24/2019
4/6/2019
4/8/2019
4/12/2019
9
4/7/2019
4/20/2019
4/22/2019
4/26/2019
10
4/21/2019
5/4/2019
5/6/2019
5/10/2019
11
5/5/2019
5/18/2019
5/20/2019
5/24/2019
12
5/19/2019
6/1/2019
6/3/2019
6/7/2019
13
6/2/2019
6/15/2019
6/17/2019
6/21/2019
14
6/16/2019
6/29/2019
7/1/2019
7/5/2019
15
6/30/2019
7/13/2019
7/15/2019
7/19/2019
16
7/14/2019
7/27/2019
7/29/2019
8/2/2019
17
7/28/2019
8/10/2019
8/12/2019
8/16/2019
18
8/11/2019
8/24/2019
8/26/2019
8/30/2019
19
8/25/2019
9/7/2019
9/9/2019
9/13/2019
20
9/8/2019
9/21/2019
9/23/2019
9/27/2019
21
9/22/2019
10/5/2019
10/7/2019
10/11/2019
22
10/6/2019
10/19/2019
10/21/2019
10/25/2019
23
10/20/2019
11/2/2019
11/4/2019
11/8/2019
24
11/3/2019
11/16/2019
11/18/2018
11/22/2019
25
11/17/2019
11/30/2019
12/2/2019
12/6/2019
26
12/1/2019
12/14/2019
12/16/2019
12/20/2019

NOTE: Employees should begin inputting time online the first day of the pay period.

*Denotes early time sheet submission date. (Dates are subject to change.)


2019 monthly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Pay Date
1
1/1/2019
1/31/2019
1/31/2019
2
2/1/2019
2/28/2019
2/28/2019
3
3/1/2019
3/31/2019
3/29/2019
4
4/1/2019
4/30/2019
4/30/2019
5
5/1/2019
5/31/2019
5/31/2019
6
6/1/2019
6/30/2019
6/28/2019
7
7/1/2019
7/31/2019
7/31/2019
8
8/1/2019
8/31/2019
8/30/2019
9
9/1/2019
9/30/2019
9/30/2019
10
10/1/2019
10/31/2019
10/31/2019
11
11/1/2019
11/30/2019
11/29/2019
12
12/1/2019
12/31/2019
12/31/2019

NOTE: Employees should begin inputting time online the first day of the pay period.


Summer 2019 Discount Parking for DTC Faculty, Staff & Students

(Revised 6/28/2019.  All discounted pricing subject to change without advanced notice from the parking proprietor.)

Faculty, Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, 370

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent IDs.


IMPERIAL PARKING RATES 550 W. Jackson Street

(entrance on QUINCY between Clinton & Jefferson) Attended, heated 2-level parking garage.


IIT Discounted Daily Rate: 09/01/2019 – 01/31/2020
*$14 per 12-hour day
*Pre-Paid validations sold in sets of 10 @ $140

Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $140.  
*Discount Hours
Afternoon/Evening: in after 1:00pm out by 10:00pm $7.00 per day
Closed weekends and holidays
Imperial Parking does NOT require an IIT Parking Pass
Contact: Albert Paraharm (312) 656 – 4739 or AParaharm@impark.com

 

ONE PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:  09/01/2019 – 01/31/2020
*$22 per 12 hour day (between 6am - 6pm), Deposit $60 refundable
*Pre-Paid validations
 $22 each or purchase a book of 10 for $220. Validations are good for up to 12-hours of parking with entry any time between 4:00pm-12:00am (but, you must exit by 8:00am).
Current Normal Rate: $30 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-8am M-F with in/out privileges for $60 per month, plus $25 activation fee for first month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card.
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage.
  3. Major credit and debit cards are accepted for payment.
  4. See Garage Attendant at the entry/exit lane, or call (312) 670-9780.

Contact: Rosario Palella (609) 330–2707 or Rpalella@OneParking.com

 

PRESIDENTIAL TOWERS 555 W Madison St, Chicago, IL

IIT DTC Discount Daily Rate: 09/1/2019 – 01/31/2020

*$14 per 12-hour day. (To purchase, School I.D will need to be shown)
*MUST be purchased in packets of 5 @ $70
Current Normal Rate: $41 per 12-hour day

Monthly Pass: Student parkers signing up $195.00/month plus one time non-refundable $50 application fee. Monroe, Jefferson, and Madison Streets (Enter on Jefferson)(Rooftop Parking ONLY)

The daily rate will be honored provided you follow these instructions:

1. IIT DTC faculty, staff & students must present IIT DTC I.D. card

2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage.

3. Payments must be made by credit card, money order, and/or personal checks. (NO cash accepted.)

Also offered at the garage Monday through Friday:

Early bird special - $15.00 (enter before 9am, out by 7pm Monday – Friday)
Evening special - $10.00 (enter after 2pm out by 1am Monday - Friday)

Garage Office Hours: Monday – Friday 7AM - 7PM

Office: 312-775-7372

 


DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!

The Downtown Campus has an Automated External Defibrillator (AED) to make early defibrillation immediately available in cardiac emergencies.

WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone, at anytime, without warning, without symptoms, and regardless of age or health. SCA is most often caused by an electrical malfunction that makes the heart quiver ineffectively. Defibrillation, an electric shock across the heart, is the only effective treatment for this malfunction. It stops the ineffective quivering and allows a coordinated heart rhythm to resume. Surviving SCA is largely dependent on how quickly the patient is defibrillated.

TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:

  • An abnormal or racing heart beat
  • Feeling faint or dizzy due to loss of blood flow
  • Abnormal breathing
  • Loss of blood pressure and pulse
  • Loss of consciousness
  • Unresponsive

WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes. The new HeartStart AED unit is located at the front lobby desk where it will be readily accessible to emergency responders. Everyone at the IIT Downtown Campus can make a lifesaving difference in a medical emergency by immediately calling 911 and the DTC Security Officer on duty (ext 6-5030 using a campus phone or 312-906-5030 using a cell phone). Be sure to specifically identify the location of the victim so a trained responder can be dispatched to the scene.

DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training from the American Red Cross program; those trained include all of the engineering and Public Safety Officers, three library staff members and several other staff at both Chicago-Kent and Stuart. If you believe a person is experiencing SCA, please attempt to locate a trained responder by calling security as noted above. However, it is important to note that the HeartStart AED that we purchased is specifically designed to be used by virtually anyone. It actually walks the user/responder through the process with verbal instructions and other commands during the entire process. The unit has a safety feature that analyzes the victim before allowing an electric shock to be administered. In an emergency situation and in the absence of a trained user, an AED user who acts in good faith and without compensation is protected from civil liability under Illinois' Automated External Defibrillator Act, except for willful and wanton misconduct.

Please contact Dawn E. Rupcich, Assistant Dean or Rob Ulcigrai, Chief Engineer if you have any questions.


Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends.


Office of Administration and Finance Business Hours

Monday-Friday: 8:45am - 5:00pm


Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. When completing the room reservation form online, the email field must be completed with an "@iit.edu" email address only; otherwise the request will NOT go through. An email will be sent to you confirming your reservation within 24 business hours

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