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Administration & Finance Office

Headlines for the Week of October 26, 2020

Conviser Law Center Scheduled Events

Monday, October 26, 2020

NO EVENTS SCHEDULED

 


Building and Library Hours

REVISED FALL 2020 SEMESTER hours go into effect on MONDAY, OCTOBER 26, 2020. The building and library hours are as follows:

BUILDING HOURS

Sunday Noon - 7:00 PM
Monday - Thursday 7:30 AM - 10:00 PM
Friday 7:30 AM - 9:15 PM
Saturday 8:15 AM - 4:15 PM

LIBRARY HOURS

Sunday 1:00 PM - 6:00 PM
Monday - Thursday 9:30 AM - 6:30 PM
Friday 9:30 AM - 5:00 PM
Sarturday CLOSED

 


Bookstore Hours

Monday - Thursday 10:00 AM - 6:00 PM
Friday 10:00 AM - 2:00 PM
Saturday and Sunday CLOSED

 


Spakateria Hours

New Services Starting: October 5, 2020

The Spaketeria will now be fully self-checkout featuring fresh individually wrapped grab-and-go options that include:

      • Fresh Fruit
      • Assorted Parfaits
      • Fresh Salads
      • Fresh Sandwiches
      • Snacks
      • Bottled Beverages

Available during normal building hours, including weekends

 
 

Chicago-Kent Student Employment Procedures

Student employment for the 2020-2021 academic year is restricted to Federal Work Study (FWS) eligible students with an accepted FWS award.

This restriction does not apply to non-university funded programs.  

Hiring Supervisors can begin entering Fall 2020 Electronic Payroll Authorization Forms (EPAFs). The student pay rate is $14/hour.

Student employment dates for the Fall 2020 semester are between August 24 – December 18, 2020. Students can be hired, paid 50% from eligible FWS funding and 50% from a department's operating budget or faculty budget. 

 The 2020-21 FWS FOAP is 102500 2504 6309 2451

Under no circumstance should any student begin working BEFORE approval by the Student Employment Office.  

Faculty - for assistance with hiring student RAs contact Ariana via email at amonroe3@kentlaw.iit.edu.

Staff - submit the proper forms to hire department student assistants to begin the process route forms to Administration & Finance Office via email rlewis7@kentlaw.iit.edu.

FOR ALL NEW HIRES – STUDENT EMPLOYMENT

New hires and first-time IIT employees must submit the following four items:

  • 2020 Federal W4 Form.
  • 2020 Illinois W4 Form.
  • IIT Direct Deposit Authorization Form.
  • I-9 Form. When starting a new I9 Form, enter code 17346 or Illinois Institute of Technology. The I9 form must be completed and certified before or no later than three (3) days after the employee begins employment. Any employees without completed I-9s are not allowed to work. To certify the I9 form, go to www.i9express.com. If you do not have login credentials for the I9 electronic certification site, please contact Administration and Finance.
  • A Non-Disclosure & Confidentiality Agreement must be completed by Student Employment new hires only and does not apply to temporary staff employees.
All paperwork for new hires should be submitted to Ramona Lewis, via email to RLewis7@kentlaw.iit.edu. Supporting documents supplied for the I9 should be scanned or copied in full color, no black & white copies can be allowed of passports, state ID cards, etc.

PAYROLL AUTHORIZATIONS AND ALL FORMS MUST BE SUBMITTED BEFORE WORK BEGINS
It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization, tax forms and I9 Form must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

 

ENTERING ONLINE TIME SHEETS

Time reporting is done using online time sheets in the Work tab of the myIIT portal for student employees and part-time temporary staff on IIT’s payroll. For all pay periods, time worked must be entered into the online time sheet and submitted for supervisor’s approval by 10:00 am on the first Monday after the pay period ends.

Instructions for Web Time Entry can be found at:

http://www.kentlaw.edu/students/student-timesheet-instructions.pdf

If you experience problems accessing the myIIT portal or your time sheet, please contact IIT OTS Support Desk at ext. 73375 or by email at supportdesk@iit.edu.

NOTE: if your student fails to input and submit his/her timesheet by 10:00 am or the Supervisor fails to approve the time sheet before 4:00 pm on the Monday when timesheets are due for Payroll, a Paper Time Sheet Adjustment form is required and the employee is at risk of not getting paid on the scheduled pay date.

If you have questions about any of the information provided in this memo regarding student or PT Temp employment, please contact Ramona Lewis 312-906-5100, or by email rlewis7@kentlaw.iit.edu.

 


2020 Biweekly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Submission Deadline
Pay Date
1
12/15/2019

12/28/2019 12/19/2020 1/3/2020
2
12/29/2019

1/11/2020 1/13/2020 1/17/2020
3
1/12/2020

1/25/2020 1/27/2020 1/31/2020
4
1/26/2020

2/8/2020 2/10/2020 2/14/2020
5
2/9/2020

2/22/2020 2/24/2020 2/28/2020
6
2/23/2020

3/7/2020 3/9/2020 3/13/2020
7
3/8/2020

3/21/2020 3/23/2020 3/27/2020
8
3/22/2020

4/4/2020 4/6/2020 4/10/2020
9
4/5/2020

4/18/2020 4/20/2020 4/24/2020
10
4/19/2020

5/2/2020 5/4/2020 5/8/2020
11
5/3/2020

5/16/2020 5/18/2020 5/22/2020
12
5/17/2020

5/30/2020 6/1/2020 6/5/2020
13
5/31/2020

6/13/2020 6/15/2020 6/19/2020
14
6/14/2020

6/27/2020 6/29/2020 7/3/2020
15
6/28/2020

7/11/2020 7/13/2020 7/17/2020
16
7/12/2020

7/25/2020 7/27/2020 7/31/2020
17
7/26/2020

8/8/2020 8/10/2020 8/14/2020
18
8/9/2020

8/22/2020 8/24/2020 8/28/2020
19

8/23/2020

9/5/2020 9/4/2020 9/11/2020
20
9/6/2020
9/19/2020 9/21/2020 9/25/2020
21
9/20/2020

10/3/2020 10/5/2020 10/9/2020
22
10/4/2020

10/17/2020 10/19/2020 10/23/2020
23
10/18/2020

10/31/2020 11/2/2020 11/6/2020
24
11/1/2020

11/14/2020 11/16/2020 11/20/2020
25
11/15/2020

11/28/2020 11/30/2020 12/4/2020
26
11/29/2020

12/12/2020 12/14/2020 12/18/2020
27
12/13/2020

12/26/2020 12/23/2020 12/31/2020

NOTE: Employees should begin inputting time online the first day of the pay period.

*Denotes early time sheet submission date. (Dates are subject to change.)


2020 Monthly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Pay Date
1
1/1/2020 1/31/2020 1/31/2020
2
2/1/2020 2/28/2020 2/28/2020
3
3/1/2020
3/31/2020 3/31/2020
4
4/1/2020
4/30/2020 4/30/2020
5
5/1/2020
5/31/2020 5/29/2020
6
6/1/2020
6/30/2020 6/30/2020
7
7/1/2020

7/31/2020 7/31/2020
8
8/1/2020

8/31/2020 8/31/2020
9
9/1/2020

9/30/2020 9/30/2020
10
10/1/2020

10/31/2020 10/30/2020
11
11/1/2020

11/30/2020 11/30/2020
12
12/1/2020

12/31/2020 12/31/2020

NOTE: Employees should begin inputting time online the first day of the pay period.

 


Fall 2020 Discount Parking for Conviser Law Center Faculty, Staff & Students

(Revised 09/30/2020.  All discounted pricing subject to change without advanced notice from the parking proprietor.)

Faculty, Staff, Students

  • Office of Administration and Finance, Suite 265

If you do not currently have an IIT Photo ID, please stop by the Conviser Law Center Registrar's office, Suite 220 for Chicago-Kent IDs.

 

ARKADIA TOWER PARKING GARAGE (765 W. Adams)

Garage Entrance at 233 S. Halsted Street Chicago, IL

*$10 for any 12-hour period. Garage is open 24 hours a day, 7 days a week.
*No in/out privileges.
*Must use an IIT discount sticker for each parking ticket. Affix the discount sticker to your parking ticket, scan the ticket barcode at the pay station and pay to exit.
*Discount stickers can be picked up in the College Service Center, Suite 260, Monday through Friday, 8:30am – 4:30pm, must present a university photo ID.
*Limit 10 stickers per person at a time.

This garage is operated by SP+Parking. Management contact is Ryan Blanchard (rblanchard@spplus.com), 312-578-8268.

 

PRESIDENTIAL TOWERS 555 W Madison St, Chicago, IL

IIT Conviser Law Center Discount Daily Rate: 08/31/2020 – 01/31/2021  

*$14 per 12-hour day.  (To purchase, School I.D will need to be shown)
*MUST
 be purchased in packets of 5 @ $70 
Current Normal Rate:
 $44 per 12-hour day
*MUST be purchased in packets of 5 @ $70 
Current Normal Rate:

Current Normal Rate: $44 per 12-hour day

Monthly Pass: Student/Staff parkers signing up $195.00/month plus one time non-refundable $50 application fee. Monroe, Jefferson, and Madison Streets (Enter on Jefferson)

The daily rate will be honored provided you follow these instructions:
1.     IIT Conviser Law Center faculty, staff & students must present IIT Conviser Law Center I.D. card
2.     Place the IIT Conviser Law Center parking permit in the lower left front windshield of car NOTE:  Permit MUST be displayed at all times when your vehicle is parked in the parking garage.
3.     Payments must be made by credit card, money order, and/or personal checks. (NO cash accepted.)

Also offered at the garage Monday through Friday:

Early bird special - $17.00 (enter before 9am, out by 7pm Monday – Friday)
Evening special - $10.00 (enter after 2pm out by 1am Monday - Friday)

Garage Office Hours: Monday – Friday 10AM - 6PM

Office: 312-775-7372

 


DEFIBRILLATOR AT THE CONVISER LAW CENTER!!!

The Conviser Law Center has an Automated External Defibrillator (AED) to make early defibrillation immediately available in cardiac emergencies.

WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone, at anytime, without warning, without symptoms, and regardless of age or health. SCA is most often caused by an electrical malfunction that makes the heart quiver ineffectively. Defibrillation, an electric shock across the heart, is the only effective treatment for this malfunction. It stops the ineffective quivering and allows a coordinated heart rhythm to resume. Surviving SCA is largely dependent on how quickly the patient is defibrillated.

TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:

  • An abnormal or racing heart beat
  • Feeling faint or dizzy due to loss of blood flow
  • Abnormal breathing
  • Loss of blood pressure and pulse
  • Loss of consciousness
  • Unresponsive

WHEN SCA STRIKES, EVERY MINUTE COUNTS:
Every minute counts when sudden cardiac arrest strikes. The new HeartStart AED unit is located at the front lobby desk where it will be readily accessible to emergency responders. Everyone at the IIT Conviser Law Center can make a lifesaving difference in a medical emergency by immediately calling 911 and the Conviser Law Center Security Officer on duty (ext 6-5030 using a campus phone or 312-906-5030 using a cell phone). Be sure to specifically identify the location of the victim so a trained responder can be dispatched to the scene.

CONVISER LAW CENTER STAFF TRAINING:
A group of staff at the Conviser Law Center have received CPR/AED training from the American Red Cross program; those trained include all of the engineering and Public Safety Officers, three library staff members and several other staff at both Chicago-Kent and Stuart. If you believe a person is experiencing SCA, please attempt to locate a trained responder by calling security as noted above. However, it is important to note that the HeartStart AED that we purchased is specifically designed to be used by virtually anyone. It actually walks the user/responder through the process with verbal instructions and other commands during the entire process. The unit has a safety feature that analyzes the victim before allowing an electric shock to be administered. In an emergency situation and in the absence of a trained user, an AED user who acts in good faith and without compensation is protected from civil liability under Illinois' Automated External Defibrillator Act, except for willful and wanton misconduct.

Please contact Dawn E. Rupcich, Assistant Dean or Rob Ulcigrai, Chief Engineer if you have any questions.


Conviser Law Center Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Conviser Law Center of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends.


Office of Administration and Finance Business Hours

Monday-Friday: 8:45am - 5:00pm


Reserving a Room at the Conviser Law Center

Faculty, staff, students and student organizations can reserve rooms at the Conviser Law Center for meetings, study, speaker events, etc. An electronic form is available online. When completing the room reservation form online, the email field must be completed with an "@iit.edu" email address only; otherwise the request will NOT go through. An email will be sent to you confirming your reservation within 24 business hours

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