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Administration & Finance Office

Headlines for the Week of March 30, 2015

Downtown Campus Scheduled Events

MONDAY, MARCH 30

8:30am – 5:30pm

Annual Kent Justice Foundation Auction Ticket Sales

3rd Floor

9:00am – 10:00am

Honors Interview Weekend Feedback Meeting

305

10:00am – 11:30am

EA Council Meeting

583

11:00am – 3:15pm

Dean Review Committee Meeting

660

11:30am – 2:00pm

Women in Law Philanthropy Event

370

11:45am – 12:45pm

Spring 2015 TA Sessions

545

12:00pm – 1:00pm

Stuart SPEAK – Tracy McGee

409

2:00pm – 6:00pm

Animal Law Symposium Ticket Sales

Lobby

2:45pm – 4:00pm

Appellate Practices

345

4:30pm – 5:30pm

Review Session: T. Wu

510

5:00pm – 9:00pm

Judge Erickson’s Trail Ad Team Practices

Marovitz & Kohen Courtrooms

6:15pm – 8:45pm

Knapp Entrepreneurship Center

C40

9:15pm – 10:15pm

Spring 2015 TA Sessions

545

TUESDAY, MARCH 31

8:30am – 3:30pm

Annual Kent Justice Foundation Auction Ticket Sales

3rd Floor

11:30am – 1:15pm

Sports & Entertainment Law Society: Debate

C20

12:00pm – 1:30pm

Faculty Speaker

Morris Hall

12:00pm – 1:30pm

A Day in the Life of an IP Attorney

270

12:00pm – 1:00pm

2L Program: What’s Next for Fall?

Auditorium

12:00pm – 1:00pm

Spring 2015 TA Sessions

545

12:00pm – 1:00pm

Federalist Socie3ty: Guest Speaker

C40

12:00pm – 1:30pm

Futures Advisory Board Meeting

583

12:00pm – 1:00pm

LexisNexis External Group

345

1:30pm – 3:00pm

Appellate Practices

165

2:00pm – 3:00pm

Stuart SPEAK – Tracy McGee

409

4:00pm – 5:30pm

IPMM: Meetings & Guest Speaker

C40

4:00pm – 5:45pm

Stuart School CPP

475

4:00pm – 6:00pm

Animal Law Symposium Ticket Sales

3rd Floor

5:00pm – 9:00pm

Judge Erickson’s Trial Ad Team Practices

C50, 590 & Marovitz Courtroom

5:00pm – 5:50pm

Scott Peters Project

403

5:30pm – 8:00pm

WBAI Panel & Reception

Auditorium & Lobby

6:00pm – 9:00pm

Judge Erickson’s Trial Ad Team Practices

580 & 581

6:00pm – 7:00pm

Spring 2015 TA Sessions

547

6:00pm – 8:00pm

ADR Team Practice for Nationals

210

WEDNESDAY, APRIL 1

8:30am – 6:30pm

Annual Environmental Law Conference

Auditorium & Lobby

8:30am – 3:30pm

Annual Environmental Law Conference

C40

8:30am – 5:30pm

Annual Kent Justice Foundation Auction Ticket Sales

3rd Floor

10:00am – 5:00pm

Donation Drive for Apna Ghar

1st Floor

11:30am – 12:30pm

Spring 2015 TA Sessions

545

2:45pm – 4:00pm

Appellate Brief Formatting Session

545

3:00pm – 3:55pm

Make Up Class: D. Rudstein

305

3:00pm – 4:00pm

IP Certificate Social

C50

3:00pm – 4:00pm

Appellate Practices

165

3:00pm – 4:00pm

J. Steinman

510

4:00pm – 5:50pm

Barbri Sessions

210

5:00pm – 9:00pm

Judge Erickson’s Trial Ad Team Practices

590, 660, Marovitz & Kohen Courtrooms

5:15pm – 5:45pm

CSO Mandatory 2L Program (Evening): What’s Next for Fall?

510

5:30pm – 8:00pm

Law Review Publication Party

Morris Hall

6:00pm – 9:00pm

Midterm Make Up

370

THURSDAY, APRIL 2

8:30am – 1:30pm

Annual Law Environmental Conference

C40, Auditorium & Lobby

8:30am – 5:30pm

Annual Kent Justice Foundation Auction Ticket Sales

3rd Floor

10:00am – 5:00pm

Donation Drive for Apna Ghar

1st Floor

10:00am – 11:30am

Committee on Student Vocational Effects Meeting

583

11:00am – 12:00pm

Spring 2015 TA Sessions

345

11:30am – 12:30pm

Spring 2015 TA Sessions

581 & 700

11:30am – 12:45pm

Appellate Practices

370

2:30pm – 9:00pm

SBA Talent Show

Auditorium

2:30pm – 3:30pm

Stuart SPEAK – Tracy McGee

409

2:30pm – 3:30pm

Spring 2015 TA Sessions

355

2:30pm – 4:00pm

Farewell Party

2nd Floor Café

3:30pm – 5:45pm

Stuart School Transition to Work

475

4:30pm – 5:30pm

Stuart Investments

403

5:00pm – 9:00pm

Judge Erickson’s Trial Ad Team Practices

660, Marovitz & Kohen Courtrooms

5:00pm – 9:00pm

SBA Talent Show

Auditorium & Lobby

6:00pm – 8:00pm

ADR Team Practice for Nationals

700

FRIDAY, APRIL 3

8:30am – 5:30pm

Annual Kent Justice Foundation Auction Ticket Sales

3rd Floor

9:00am – 12:00pm

Animal Law Symposium Ticket Sales

Lobby

10:00am – 5:00pm

Donation Drive for Apna Ghar

1st Floor

10:00am – 12:00pm

Stuart School Friday Research Presentation

470

11:00am – 1:00pm

Admitted Student Small Group Visits

C35

11:45am – 12:45pm

Spring 2015 TA Sessions

165

12:30pm – 2:00pm

Admissions Info Sessions

345

12:30pm – 2:00pm

Appellate Practices

170

5:45pm – 8:30pm

Review Session: T. Wu

590

SATURDAY, APRIL 4

8:00am – 7:00pm

Chicago Animal Law Symposium

C40, C50, Lobby & Morris Hall

8:30am – 5:30pm

Judge Erickson’s Trial Ad Team Practices

580, 590, Marovitz & Kohen Courtrooms

10:00am – 5:00pm

Donation Drive for Apna Ghar

1st Floor

11:00am – 2:00pm

ADR Team Practice for Nationals

210

SUNDAY, APRIL 5

10:00am – 5:30pm

Judge Erickson’s Trial Ad Team Practices

580, 590, Marovitz & Kohen Courtrooms

10:00am – 5:00pm

Donation Drive for Apna Ghar

1st Floor

 

Building and Library Hours
BUILDING HOURS
Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 6:00 pm


LIBRARY HOURS
Sunday 10:00 am – 11:00 pm
Monday-Thursday 8:00 am – 11:00 pm
Friday 8:00 am – 8:00 pm
Saturday 9:00 am – 5:00 pm

LIBRARY HOURS DURING SPRING BREAK
Sunday, March 15 10:00am - 11:0pm
Monday, March 16-Thursday, March 19 8:00am - 8:00pm

NOTE: The building will be open early on the following days:
Saturday, January 17 7:30am
Saturday, January 24 7:30am
Saturday, February 7 7:30am
Sunday, February 8 7:30am

Library hours will be extended in early May to accommodate students during final exams (times to-be-announced)

 

Bookstore Hours

Monday - Thursday:   9am - 6pm

Friday:   9am - 2pm

Saturday - Sunday: closed

 

DTC Cashier Hours

Cashier Window Schedule
 
DTC
Hours
Monday
Open
10:00-1:00 & 2:00-6:00
Tuesday
Closed
CLOSED
Wednesday
Closed
CLOSED
Thursday
Open
10:00-1:00 & 2:00-6:00
Friday
Closed
CLOSED

Spakateria Hours
8:00am - 6:15pm

Bike Rental Program

Share CyCKles Bicycle Rentals

IIT Chicago-Kent offers a bicycle rental program to members of the law school community (students, faculty and staff). For more information please visit

http://www.kentlaw.iit.edu/the-c-k-experience/living-and-studying-in-chicago/bike-rental

Chicago-Kent Student Hiring Procedures


Faculty - Must see the Faculty Assistant (Alison Steiner, asteiner2@kentlaw.iit.edu or x6-5119) prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.


SPRING 2015 CHICAGO-KENT STUDENT AND PT TEMP HIRING

STUDENT EMPLOYMENT PROCEDURES

PAYROLL AUTHORIZATIONS

A new payroll authorization must be completed for all student employees who are new hires for the Spring term or international students who will continue to work for you after the Fall term ends on December 20, 2014. (NOTE: you may recall from the Fall Student Employment memo that domestic students can be hired for the full academic year starting in the Fall thru May 31 st; however, a new EPAF is required for international students each term and new hires).

STUDENT Payroll Authorizations:  Should be done on-line through the EPAF (Electronic Payroll Authorization Form) system in the MyIIT portal listing Dawn Rupcich as an approver. Use “sub”-Account “6307" FOR ALL STUDENT EMPLOYEES (FWS AND NON-FWS).

The payroll authorization should be filled out completely listing December 21, 2014 or thereafter (if the official hire date is later in the term) as the “Effective Date” of employment and must be submitted on or before work begins.

 STUDENT EMPLOYMENT END DATES

Use 5/31/2015 for ALL Students (A new Payroll Authorization must be done each term for International students.)

FEDERAL WORK STUDY (FWS)

FWS funding for community service positions will be available during the Spring 2015 semester. IIT Approved Community Service positions are funded 100% by the federal government and are NOT available for hiring of faculty research assistants or general departmental employment.

Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Spring semester.

When using the EPAF system for FWS students under “Employee Type” pick Student Employee and under “Position Control #” pick Student Assistant.

 

The 2015 FWS FOAP is 172088-2521-6307-2100  

The student pay rate is $11.00 per hour.

 

PT TEMPORARY NON-BENEFITS ELIGIBLE STAFF PROCEDURES

 

TEMPORARY STAFF HIRED ON IIT’S PAYROLL

In addition to the Temporary Justification and the Job Description forms, you must also follow the next four steps:

 

  • A background check is required prior to hiring PT temporary staff. IIT OHR handles this process and before you submit the PA you will need to email Griselda Mora at gmora1@iit.edu and send her the full name and email address of the person you wish to hire. Depending on the new hires background this background check process can take anywhere from 3 days to 2 weeks to complete. Please be sure to take into consideration the time it will take for the background check to be complete when setting a start date. Employees whose background checks have not cleared are not allowed to begin working.

 

 

PLEASE NOTE THAT PT TEMPORARY EMPLOYMENT THROUGH IIT CANNOT LAST LONGER THAN ONE (1) YEAR

All paperwork should be submitted to the Office of Administration and Finance, Suite 265.

TEMPORARY STAFF THAT ARE HIRED THROUGH AN EMPLOYMENT AGENCY
All contracts from employment agencies must be sent to General Counsel for review and approval.

PAYROLL AUTHORIZATIONS AND ALL FORMS MUST BE SUBMITTED BEFORE ANYONE BEGINS WORK

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax, I-9 and Direct Deposit Authorization Forms must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

 

STUDENT ONLINE TIME ENTRY

Time entry is done using IIT's online time entry for all students and staff. For all pay periods, time worked must be entered into the electronic time sheet and submitted for approval by 10:00 am on the first Monday after the pay period ends.

Instructions for Web Time Entry can be found at:

http://www.kentlaw.edu/students/student-timesheet-instructions.pdf

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

NOTE: if your student fails to input and submit his/her timesheet by   10:00 am on the   Monday  when timesheets are due, they will run the risk of not getting paid on the scheduled pay date.

 

If you have questions concerning completion of the on-line time entry after you have read the instructions and logged in, please contact Juan A. Solomon II, Suite 265, x 65100, or by email jsolomo3@kentlaw.iit.edu .

 

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Submission Deadline
Pay Date
1
12/21/14
1/3/15
1/5/15
1/9/15
2
1/4/15
1/17/15
1/14/15
1/23/15
3
1/18/15
1/31/15
2/2/15
2/6/15
4
2/1/15
2/14/15
2/16/15
2/20/15
5
2/15/15
2/28/15
3/2/15
3/6/15
6
3/1/15
3/14/15
3/16/15
3/20/15
7
3/15/15
3/28/15
3/30/15
4/3/15
8
3/29/15
4/11/15
4/13/15
4/17/15
9
4/12/15
4/25/15
4/27/15
5/1/15
10
4/26/15
5/9/15
5/11/15
5/15/15
11
5/10/15
5/23/15
5/25/15
5/29/15
12
5/24/15
6/6/15
6/8/15
6/12/15
13
6/7/15
6/20/15
6/22/15
6/26/15
14
6/21/15
7/4/15
7/6/15
7/10/15
15
7/5/15
7/18/15
7/20/15
7/24/15
16
7/19/15
8/1/15
8/3/15
8/7/15
17
8/2/15
8/15/15
8/17/15
8/21/15

 

Fall 2014 Discount Parking for DTC Faculty, Staff & Students

(Revised 08/25/2014)

INTERPARK, INC. located at 525 West Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $22 per 12-hour day for members of the DTC community (between 6am - 4pm, out by 2:00am).

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $14 per 12-hour day for members of the DTC community.

IMPERIAL PARKING located at 550 West Jackson continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the Fall 2014 semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$14 per 12-hour day.
*MUST
be purchased in packets of 5 @ $70
Current Normal Rate:
$39 per 12-hour day.
Monthly Pass:
$220 (One time $50 application fee for new monthly passes)

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.

    Also offered at the garage Monday through Friday: Early Morning Special - In by 8am out by 7pm $17/day

    Contact Davina Mitchell at (312) 775-7372 or dmitchell@ssplus.com

 

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$22 per 12 hour day (between 6am - 4pm, out by 2:00am)
*
Pre-Paid validations sold in sets of 10 @ $200 in between 4:00pm-12:00am (out by 8:00am)
Current Normal Rate: $30 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-8am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.
  4. See Garage Attendant at the entry/exit lane, or call 312.986.6855

IMPERIAL PARKING RATES 550 W. JACKSON Street
(entrance on QUINCY between Clinton & Jefferson) Attended, heated 2-level parking garage.

IIT Discounted Daily Rate:
*$13 per 12-hour day
*Prepaid validations sold in sets of 10 @ 130


Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $130

Also offered at the garage Monday through Friday:
Afternoon/Evening: in after 1:00pm $7 per day - out by 10pm

Closed weekends and holidays

Imperial Parking does NOT require an IIT Parking Pass

Contact Bonita Davis (312) 663-1490 or BDavis@impark.com - 24 hour turnaround.

DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!

The Downtown Campus has an Automated External Defibrillator (AED) to make early defibrillation immediately available in cardiac emergencies.

WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone, at anytime, without warning, without symptoms, and regardless of age or health. SCA is most often caused by an electrical malfunction that makes the heart quiver ineffectively. Defibrillation, an electric shock across the heart, is the only effective treatment for this malfunction. It stops the ineffective quivering and allows a coordinated heart rhythm to resume. Surviving SCA is largely dependent on how quickly the patient is defibrillated.

TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:

  • An abnormal or racing heart beat
  • Feeling faint or dizzy due to loss of blood flow
  • Abnormal breathing
  • Loss of blood pressure and pulse
  • Loss of consciousness
  • Unresponsive

WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes. The new HeartStart AED unit is located at the front lobby desk where it will be readily accessible to emergency responders. Everyone at the IIT Downtown Campus can make a lifesaving difference in a medical emergency by immediately calling 911 and the DTC Security Officer on duty (ext 6-5030 using a campus phone or 312-906-5030 using a cell phone). Be sure to specifically identify the location of the victim so a trained responder can be dispatched to the scene.

DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training from the American Red Cross program; those trained include all of the engineering and Public Safety Officers, three library staff members and several other staff at both Chicago-Kent and Stuart. If you believe a person is experiencing SCA, please attempt to locate a trained responder by calling security as noted above. However, it is important to note that the HeartStart AED that we purchased is specifically designed to be used by virtually anyone. It actually walks the user/responder through the process with verbal instructions and other commands during the entire process. The unit has a safety feature that analyzes the victim before allowing an electric shock to be administered. In an emergency situation and in the absence of a trained user, an AED user who acts in good faith and without compensation is protected from civil liability under Illinois' Automated External Defibrillator Act, except for willful and wanton misconduct.

Please contact Dawn E. Rupcich, Assistant Dean or Rob Ulcigrai, Chief Engineer if you have any questions.

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. When completing the room reservation form online, the email field must be completed with an "@iit.edu" email address only; otherwise the request will NOT go through. An email will be sent to you confirming your reservation within 24 business hours

 

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