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Administration & Finance Office

Administration & Finance Home Pages
SEPTEMBER 15-24, 2006

WEEKLY ACTIVITIES SCHEDULE DOWNTOWN CAMPUS

FRIDAY, SEPTEMBER 15
8:00am-5:00pm International Moot Court Honor Society Oral Argument Tryouts - 547

11:45am-1:15pm CSO FOCI Lunch - 583

11:15am-2:00pm Law Offices: Chicago Council of Lawyers Forum
on Judicial Selection - 10th Floor Event Room

SATURDAY, SEPTEMBER 16
Nothing Scheduled

SUNDAY, SEPTEMBER 17
Nothing Scheduled

MONDAY, SEPTEMBER 18
11:45am-1:15pm CSO FOCI Lunch - 583

Noon-1:15pm CSO Equal Justice Works Roundtable Discussion - 305

3:30pm-5:30pm Development Board of Overseers Fall Meeting - 10th Floor Event Room

4:00pm-5:45pm Trial Ad Team Practice - Courtroom

4:45pm-6:00pm Black Law Students Association Meeting - C50

6:00pm-9:00pm Trial Ad Team Practice - 210

TUESDAY, SEPTEMBER 19
8:00am-5:00pm SSB: EarthSoft EQuIS Training - QRL 4th Floor

10:30am-1:00pm CLC Vendor Meeting - 581

11:45am-1:15pm CSO FOCI Lunch - 583

Noon-1:15pm Admissions - Advocates Membership Meeting - 370

Noon-1:15pm CSO Alternatives to OCI: Small/Mid-size Firms - C40

Noon-1:30pm Faculty Speaker - Courtroom

Noon-1:30pm PAD Academic Assistance Program - 570

1:00pm-2:30pm Faculty Speaker Luncheon - 305

4:00pm-5:00pm National Lawyers Guild Meeting - 510

4:00pm-5:45pm Trial Ad Team Practice - Courtroom

4:00pm-5:50pm Appellate Advocacy Class Exercise (Streseman) - C20, C40, C50, 210 & 370

5:45pm-9:30pm Moot Court Honor Society Social - 520

6:00pm-9:00pm Trial Ad Team Practice - 210

WEDNESDAY, SEPTEMBER 20
11:45am-1:15pm CSO FOCI Lunch 583

3:00pm-6:00pm Decalogue - Rosh Hashana Dessert Buffet 10th Floor Event Room

4:00pm-9:00pm Trial Ad Team Practice Courtroom

THURSDAY, SEPTEMBER 21
8:00am-4:30pm CLE Federal Sector Labor Relations & Labor Law Program - Auditorium & Front Lobby

10:00am-Noon Public Affairs Meeting - 581

10:30am-4:30pm CLE Federal Sector Labor Relations & Labor Law Program - C20

11:45am-1:15pm CSO FOCI Lunch - 583

Noon-12:45pm CLE 24th Annual Federal Sector Luncheon - 2nd Floor Cafe& Concourse Atrium

1:30pm-2:45pm CLE Federal Sector Labor Relations & Labor Law Program - 370

3:45pm-5:00pm Student Animal Legal Defense Fund Meeting - C35

4:00pm-5:00pm Christian Legal Society Meeting - 545

4:00pm-9:00pm Trial Ad Team Practice - Courtroom

5:00pm-5:45pm Journal of Intellectual Property Editor Training - 510

FRIDAY, SEPTEMBER 22
8:30am-9:30am CLE Federal Tax Advisory Board Meeting - 581

8:30am-2:30pm International Moot Court Honor Society Tryout Oral Arguments - 580

9:00am-6:00pm Access to Justice Student Editorial Board Training - C20

11:45am-1:15pm CSO FOCI Lunch - 583

SATURDAY, SEPTEMBER 23
9:00am-2:00pm Trial Ad Team Practice - 270

Noon-4:00pm Trial Ad Team Practice - 210

SUNDAY, SEPTEMBER 24
10:00am-2:00pm Trial Ad Team Practice - Courtroom

5:30pm-7:45pm SBA Meeting - 305

FALL SEMESTER BUILDING & LIBRARY HOURS EFFECTIVE AUGUST 21, 2006

BUILDING HOURS

Sunday 9:45am-11:15pm
Monday-Thursday 7:15am-11:15pm
Friday 7:15am- 9:45pm
Saturday 7:15am- 8:15pm

LIBRARY HOURS

Sunday 10:00am-11:00pm
Monday-Thursday 8:00am-11:00pm
Friday 8:00am- 8:00pm
Saturday 9:00am- 8:00pm

STUDENT EMPLOYMENT FALL 2006

(Posted 9/5/2006)

Many new hiring requirements are being implemented this academic year beginning this fall by the IIT Financial Aid Office, International Center, Human Resources and Payroll Services. These changes will hopefully improve the paper processing needed when hiring students to work as research assistants, department assistants, etc.

If you wish to have your current student assistant who worked for you this past summer continue for the fall semester, now is the time to complete a new Payroll Authorization (P/A). The current P/A on file for all students for the summer term expires as of 08/26/2006. A new P/A must be completed with an effective date of 08/27/2006.

The end date can be either:

  • 12/31/2006, which applies to:
    - All International Students who must be hired on a semester-by-semester basis for validation of their work status and government reporting purposes
    - If a student is a December 2006 graduate
    - If you are unsure whether you will retain your student employee for the entire academic year
  • 05/31/2007
    - If you plan to keep the student on for the entire academic year. (note: If you terminate the student's employment before the end of the school year, simply fill out a P/A to terminate the student from your employ)

All students who worked for you over the summer will be taken off payroll on 8/26/06 unless you complete a new P/A to retain them for the fall or academic year.

In addition, during the school year when classes are in session a full-time student can only work a maximum of 20 hours per week. During the holiday break between terms and the week of spring break, students are allowed to work a maximum of 40 hours per week.

The following information explains what paperwork is required based on student status. The requirements differ for students who are US Citizens versus International Students.

US CITIZENS

Rehiring student(s) who are US CITIZENS

Required paperwork:
- P/A (Payroll Authorization)
- Direct Deposit Form (if one is not already on file or if the banking information has changed)

Hiring NEW student(s) who have NEVER worked for the University

Required paperwork:
- P/A (Payroll Authorization)
- I-9, plus required ID's
- Federal & State W-4 's
- Direct Deposit Authorization Form with bank deposit slip attached

The above forms can be obtained from Theda Mickey, Administrative Assistant, Office of Administration and Finance, Suite 265.

NOTE: All Paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265 prior to or on the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.

INTERNATIONAL STUDENTS

MUST BE CLASSIFIED WITH EITHER AN F-1 OR J-1 VISA STATUS AND ENROLLED AS A FULL-TIME STUDENT (9-credit hours or more per semester)

International Students WITH SSN (Social Security Number)

Documents needed to complete employment packet:

Student goes to the IIT International Center with:
- Copy of Social Security Card
- P/A (Payroll Authorization)
- Federal and State W-4's

The IIT International Center completes the I-9 and authorizes the P/A and then forwards all paperwork to the IIT Office of Financial Aid for completion of the process and final data entry.

International Students WITHOUT SSN

Documents needed to complete employment packet:

Student applies for SSN:
- Hiring Department creates employment letter
- Student requests letter from International Center
- Student applies for SSN at 77 W. Jackson, Chicago

Student goes to IIT International Center with:
- SSN application receipt
- P/A (Payroll Authorization)
- Federal and State W-4's
- Direct Deposit Form

The IIT International Center completes the I-9, authorizes the P/A then forwards all paperwork to the IIT Office of Financial Aid for completion of the process and final data entry.

NOTE: International Students MUST NOT begin working for you until this process is completed and approval is given by the IIT International Center.

DISCOUNT PARKING FOR DTC FACULTY, STAFF & STUDENTS: FALL 2006 SEMESTER (Revised 08/21/06)

PRESIDENTIAL TOWERS and IMPERIAL PARKING are continuing the discounted parking for members of the DTC community for the FALL 2006 Semester effective September 1, 2006. Below is the rate information.

Faculty and staff may pick-up the Fall Semester permit from:

  • Theda Mickey, Office of Administration and Finance, Suite 265

Students may pick-up the Fall Semester permit from:

  • Barnes & Noble Bookstore, C-60

PRESIDENTIAL TOWERS (ROOF TOP PARKING ONLY)

Monroe, Jefferson and Madison Streets (Enter on Jefferson)

Chicago-Kent Discount Daily Rate
*$9.50 per 12-hour day:*MUST be purchased in packets of FIVE (5)

Current Normal Rate: $22.50 per 12-hour day

MONTHLY PASS (Not Available)

The daily rate will be honored provided you follow these instructions:

1. Bring your IIT I.D. card

2. Place your Chicago-Kent parking permit to the lower left front windshield of your car (the permit MUST be displayed at all times when your vehicle is parked in the parking garage).

3. Payment must be made by cash or check (no credit cards)

IMPERIAL PARKING

550 West Jackson (Enter on Quincy Street)
GARAGE IS ONLY OPEN MONDAY-FRIDAY, 5:00AM to 10:00PM
.
NOTE: The only change is the closing time from 8PM to 10PM.
(anyone entering during hours of operation can exit anytime after the garage closes by
entering through the main lobby on Jackson).

DISCOUNTED RATE:

Imperial Parking is offering IIT Chicago-Kent faculty, staff and students a parking discount only if a monthly pass is purchased. A parking permit is required to get the discounted rate.

*DISCOUNTED MONTHLY PASS $220 per month *(purchase only if entering AFTER 8am and BEFORE 1pm)

Regular Seasonal Rate $260 per month

REGULAR NON-DISCOUNTED DAILY RATES ARE AS FOLLOWS:

ENTER between 5am-8am; EXIT by 7pm - $9.00 (all taxes included)

ENTER after 8am - $13.00 (all taxes included)

Enter after 1:00pm - $5.00 (all taxes included)

Current Normal Rate: Seasonal Rate varies from $5.00- $10.00

The rates will be honored provided you follow these instructions:

1. Place your Chicago-Kent parking permit to the lower left front windshield of your car (the permit MUST be displayed at all times when your vehicle is parked in the parking garage)

2. Payment must be made by cash or check when entering the garage (no credit cards). For monthly parking, you must present your school ID at the time of purchase.

DOWNTOWN CAMPUS SAFETY TIPS

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

SHUTTLE BUS SCHEDULE

Updated bus route schedules can be obtained at:

http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu

DTC BURSAR REGULAR BUSINESS HOURS

  • MONDAY - THURSDAY: 10:30AM - 1:00PM and 2:00PM - 6:00PM
  • FRIDAY: 9:00AM - 1:00PM and 2:00PM - 4:30PM

ADMINISTRATION & FINANCE HOURS

The Office of Administration and Finance regular office hours are: 

  • MONDAY thru FRIDAY: 8:30 AM - 5:00 PM.

RESERVING A ROOM AT THE DOWNTOWN CAMPUS

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 


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