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Administration & Finance Office

April 14-20, 2008

Downtown Campus Weekly Scheduled Events

MONDAY, APRIL 14
9:00am-1:00pm IIT MPA Shenyang Finance Seminar 370

2:00pm-5:45pm SSB: Motorola Capstone Business Competition Presentations C40

4:00pm-5:45pm Legal Research & Writing: Boot Camp for Summer Jobs C50

5:30pm-7:00pm MPA Open House Event Room

6:00pm-8:00pm Midwest Entrepreneurs Forum Auditorium

TUESDAY, APRIL 15
8:00am-10:00am SSB Business Marketing Association Breakfast Meeting Event Room

11:00am-12:15pm Legal Writing Make-up Class (S. Ehrenberg) 345

11:30am-4:00pm Student Animal Legal Defense Fund "Dog Adoption Event" Front Lobby

11:45am-1:30pm Immigration Law Society Speaker Event 570

11:45am-1:30pm IPLS Trademark Dilution Panel C35

Noon-1:00pm Faculty Meeting 520

Noon-1:30pm PAD Meeting C40

12:30pm-2:00pm Christian Legal Society General Meeting 165

5:00pm-6:30pm Legal Research & Writing CEH Reception Event Room

6:00pm-8:00pm OILP: Chicago Promise Steering Committee Meeting 570

WEDNESDAY, APRIL 16
8:00am-10:00am IIT Trusteeship Committee Meeting 581

9:00am-6:00pm KJF Bake Sale / Study Aid Sale Front Lobby

10:00am-11:30am Property Make-up Class (S. Harding) 210

Noon-1:00pm Chicago-Kent UNA Informal Talk About China/Tibet 570

2:45pm-4:00pm PAD Academic Assistance Program for 1L's: C40
Introduction to 2L Life

3:00pm-4:00pm CSO/Faculty Clerkship Committee Panel Program C20

3:00pm-4:00pm Faculty Workshop - Felice Batlan Event Room

3:00pm-4:00pm BLSA Meeting 590

6:00pm-7:00pm Chinese and American Society for Cultural and Legal Exchange C50

THURSDAY, APRIL 17
8:30am-10:00am CLE: ILW Members Conference Planning Meeting 583

11:00am-2:00pm MPA: Graduate Program in Public Administration 590
Immigration Symposium

4:30am-5:30pm Institute for Law and the Workplace: Labor Law Focus Group 581

5:00pm-7:00pm MPA Annual Student-Faculty-Alumni Reception Event Room

5:30pm-8:30pm Richard Linn American Inn of Court Courtroom & Front Lobby

FRIDAY, APRIL 18
8:30am-6:00pm IBHF Diabetes Conference Auditorium & Front Lobby

Noon-2:00pm IBHF Diabetes Conference Lunch Event Room

12:15pm-2:00pm Admissions Information Session 355

6:00pm-9:00pm IBHF Diabetes Conference Reception Front Lobby

SATURDAY, APRIL 19
8:30am-3:45pm Attorneys' Title Guaranty Fund Auditorium & Front Lobby
"Navigating a Real Estate Transaction Seminar"

9:00am-12:00pm MPA Comprehensive Exam/Preliminary Exam 580

10:00am-4:45pm BAR/BRI Final Exam Review Video Presentations C40

SUNDAY, APRIL 20
10:00am-5:00pm BAR/BRI Final Exam Review Video Presentations C40

11:00am-8:00pm IL Civ Pros Study Group (M. Hoffman) 155

BUILDING AND LIBRARY HOURS FOR SPRING 2008

BUILDING HOURS
Sunday 9:45am-11:15pm
Monday-Thursday 7:15am-11:15pm
Friday 7:15am- 9:45pm
Saturday 8:15am- 8:15pm

LIBRARY HOURS*
Sunday 10:00am-11:00pm
Monday-Thursday 8:00am-11:00pm
Friday 8:00am- 8:00pm
Saturday 9:00am- 8:00pm

* Library hours will be extended in early May to accommodate students during final exams (times to-be-announced)

SPRING 2008 STUDENET EMPLOYMENT HIRING PROCEDURES (posted 01/17/2008)

REHIRING STUDENTS

If your current student assistant (US Citizen) was hired with a start date of August 2007 or later thru May 31, 2008) and you entered those dates on his/her Payroll Authorization (PA), that PA is still in effect. If that person is no longer working for you, please make sure you put through a new PA marked "termination" to remove him/her from payroll.

If your current student assistant (US Citizen) was hired ONLY thru December 31, 2007 and he/she will continue to work for you after January 1, 2007, you must now complete a new PA for this term with Effective Date: 01/01/2008 or later and End Date: 05/31/2008. If they discontinue working for you anytime prior to 5/31/08, you must issue a new PA marked "termination" to remove him/her from payroll.

If your student assistant is an International Student, a PA must be completed for each term.

Please see instructions below for hiring or rehiring all student workers.

RE: CITIZENS
Rehiring student(s) who are US CITIZENS

Required paperwork

  • P/A (Payroll Authorization only)

Hiring NEW student(s) who have NEVER worked for the University

Required paperwork

  • P/A
  • I-9, plus required ID
  • Federal & IL W-4 's
  • Direct Deposit Authorization Form
  • Budgetary Approval (Hiring Dept. Responsibility)

The above forms can be obtained from Theda Mickey, Administrative Assistant, Office of Administration and Finance, Suite 265.

NOTE: All Paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265 either prior to or on the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.

RE: INTERNATIONAL STUDENTS
HIRING GENERAL ELIGIBILITY REQUIREMENTS

  • F-1 or J-1 must have full-time enrollment
  • Dependents:
    o F-2 Cannot be employed
    o J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students WITH SSN
Documents needed to complete employment packet:

Student takes to International Center:

  • Copy of Social Security Card
  • Payroll Authorization
  • Federal and State W-4's

International Center: Completes I-9 and authorizes PA then forwards to Financial Aid:

  • Copy of Social Security Card
  • Payroll Authorization
  • Federal and State W-4's

International Students WITHOUT SSN
Documents needed to complete employment packet:

Student applies for SSN:

  • Hiring Department creates employment letter
  • Student requests letter from International Center
  • Student applies at 77 W. Jackson

Student takes to International Center:

  • SSN application receipt
  • Payroll Authorization
  • Federal and State W-4's
  • Direct Deposit form

    International Center: Completes I-9 with SSN receipt and authorizes PA then forwards PA to Financial Aid.

    NOTE: International Student(s) MUST NOT work until this process is completed and approval is given by the International Center.

RE: GRADUATED INTERNATIONAL STUDENTS

  • NOT ELIGIBLE for on-campus employment (includes TA/RA)
  • If hired for work related to field of study (OPT status) must be processed through Human Resources.

BE SURE THE REQUIRED EMPLOYMENT PAPERWORK IS SUBMITTED BEFORE STUDENT BEGINS WORKING FOR YOU!!!!

The IIT Policy, along with IRS Regulations, has always required that the proper paperwork (i.e. Payroll Authorization, federal and state W-4s, I-9, and Direct Deposit information) is submitted and approved BEFORE someone begins working for you. Adhering to this policy is particularly critical now since students (or anyone else hired or rehired for that matter) will not be able to record time worked in order to get paid until they are active or reactivated in the IIT On-Line Time Sheet system.

Please contact my assistant, Theda Mickey, if you have any questions or if you need any of the employment forms.

DISCOUNT PARKING: DTC FACULTY, STAFF & STUDENTS FOR SPRING/SUMMER 2008 (Posted 01/18/08)

STANDARD PARKING lot located at PRESIDENTIAL TOWERS is continuing to provide discounted parking rates for members of the DTC community for the Spring/Summer 2008 semesters effective February 1, 2008 through August 31, 2008. Below is the rate information.

Faculty and staff

  • Pick-up the Spring/Summer Semester permit from Theda Mickey, Office of Administration and Finance, Suite 265.

Students

  • Pick-up the Spring/Summer Semester permit from Barnes & Noble Bookstore, C-60.

Standard Parking Lot @ Presidential Towers (rooftop parking only)

Monroe, Jefferson and Madison Streets (Enter on Jefferson)

Chicago-Kent Discount Daily Rate:
*$10.00 per 12-hour day. *MUST be purchased in packets of FIVE (5).

Current Normal Rate: $26.00 per 12-hour day.

Monthly Pass: Not available.

The daily rate will be honored provided you follow these instructions:

  1. Bring your IIT I.D. card
  2. Place your Chicago-Kent parking permit in the lower left front windshield of your car (the permit MUST be displayed at all times when your vehicle is parked in the parking garage).
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:30 am-1:00 pm and 2:00 pm-6:00 pm
Friday: 9:00 am-1:00 pm and 2:00 pm-4:30 pm

Office of Administration and Finance Business Hours

Monday-Friday: 8:30 am-5:00 pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 

 

 

CALENDARS

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.: Alumni event calendar

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