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Administration & Finance Office

April 21-27, 2008

Downtown Campus Weekly Scheduled Events

MONDAY, APRIL 21
CLOSED - Barnes & Noble Book College Store

11:30am-1:00pm Appellate Oral Argument Practice (D. Coyne) Courtroom

4:45pm-6:00pm Evening Law Student Society Alumni Panel (M. Hoffman) 590

5:00pm-6:30pm Student Services Adjunct Faculty Reception (J. Moroney) Event Room

5:00pm-8:00pm ELS Earth Week Event Auditorium & Front Lobby

TUESDAY, APRIL 22
8:30am-10:00am Appellate Oral Argument Practice (D. Coyne) Courtroom

10:45am-Noon Quality of Life Committee Meeting Courtroom

11:45am-1:00pm Toastmasters 570

Noon-1:00pm Quality of Life Committee Lunch 305

Noon-1:00pm Real Estate Law Student Association Roundtable Discussion 583

Noon-1:00pm Student Services AdaptiBar BAr Review Program (J.Moroney) C25

Noon-1:15pm Career Services & KJF Public Interest Fellowships 170

Noon-1:30pm IP Program Course Selection Session 580

Noon-1:30pm Faculty Speaker Event Room

Noon-2:00pm Christian Legal Society Speaker Event 165

1:00pm-1:50pm Student Services "Where Do We Go From Here?" (Day Division 1Ls) Auditorium

4:00pm-7:00pm ELS Earth Week Event C25

4:00pm-8:00pm Alumni - Public Interest Awards Ceremony & Auditorium & Front Lobby
Networking Reception

4:30pm-5:30pm Student Services ASP - All Class Review Session (J. Moroney) C40

4:30pm-5:50pm Practicum in Business Transactions Meeting (S. Mertens) C20

5:30pm-6:00pm Student Services AdaptiBar BAr Review Program 570

WEDNESDAY, APRIL 23
11:30am-1:15pm Legal Writing IV Trial Argument Courtroom

Noon-1:30pm Federalist Society Debate Regarding District of Columbia v. Heller 570

Noon-2:00pm IIT University Faculty Meeting 580

2:45pm-4:15pm Immigration Law Society Meeting and Elections C20

3:00pm-3:50pm KJF Board Meeting C35

3:00pm-4:00pm Faculty Workshop 210

3:00pm-4:15pm American Constitution Society Speaker, Tom Sullivan, on Criminal Justice Reform - Courtroom

3:00pm-4:30pm ASP TA Review Session for Legislative Process Class C50

3:00pm-5:00pm PAD Academic Assistance Program: Class-Picking Session C40

3:00pm-6:00pm SSB Board of Overseers Meeting Event Room

4:15pm-5:00pm American Constitution Society Reception Front Lobby

5:00pm-5:50pm Student Services "Where Do We Go From Here?" (Evening Division 1Ls) 210

5:00pm-7:00pm Registrar Proctor Orientation C50

5:00pm-8:00pm ELS Earth Week Event Auditorium

THURSDAY, APRIL 24
8:00am-5:00pm CLE Section 1983 Civil Rights Conference Auditorium & Front Lobby

8:30am-10:00am Appellate Oral Argument Practice (D. Coyne) C25

9:00am-11:00am Main Campus Finance and Audit Committee Meeting 305

12:45pm-3:30pm C-K Public Affairs Online Seminar 581

3:30pm-5:30pm ELS Earth Week Event C40

4:00pm-5:50pm Corporate Law Society Spring Speaker Series C20

4:00pm-6:00pm CLE Section 1983 Conference Reception Event Room

5:00pm-5:50pm Education Law Organization Meeting 581

FRIDAY, APRIL 25
8:00am-5:00pm CLE Section 1983 Civil Right Conference Auditorium & Front Lobby

8:30am-4:30pm SSB: SEMSA Six Sigma Workshop 370

9:30am-11:00am Appellate Oral Argument Practice (D. Coyne) 355

12:15pm-2:00pm Admissions Information Sessions 355

SATURDAY, APRIL 26
8:00am-5:00pm SSB: SEMSA (Khalili) C50

10:00am-1:00pm SSB Make Up Class for FM520 (J. Heilprin) 580

11:00am-5:00pm BAR/BRI Final Exam Review Video Presentations C40

SUNDAY, APRIL 27
Noon-6:00pm BAR/BRI Final Exam Review Video Presentations C40

BUILDING AND LIBRARY HOURS FOR SPRING 2008

BUILDING HOURS
Sunday 9:45am-11:15pm
Monday-Thursday 7:15am-11:15pm
Friday 7:15am- 9:45pm
Saturday 8:15am- 8:15pm

LIBRARY HOURS*
Sunday 10:00am-11:00pm
Monday-Thursday 8:00am-11:00pm
Friday 8:00am- 8:00pm
Saturday 9:00am- 8:00pm

* Library hours will be extended in early May to accommodate students during final exams (times to-be-announced)

SPRING 2008 STUDENET EMPLOYMENT HIRING PROCEDURES (posted 01/17/2008)

REHIRING STUDENTS

If your current student assistant (US Citizen) was hired with a start date of August 2007 or later thru May 31, 2008) and you entered those dates on his/her Payroll Authorization (PA), that PA is still in effect. If that person is no longer working for you, please make sure you put through a new PA marked "termination" to remove him/her from payroll.

If your current student assistant (US Citizen) was hired ONLY thru December 31, 2007 and he/she will continue to work for you after January 1, 2007, you must now complete a new PA for this term with Effective Date: 01/01/2008 or later and End Date: 05/31/2008. If they discontinue working for you anytime prior to 5/31/08, you must issue a new PA marked "termination" to remove him/her from payroll.

If your student assistant is an International Student, a PA must be completed for each term.

Please see instructions below for hiring or rehiring all student workers.

RE: CITIZENS
Rehiring student(s) who are US CITIZENS

Required paperwork

  • P/A (Payroll Authorization only)

Hiring NEW student(s) who have NEVER worked for the University

Required paperwork

  • P/A
  • I-9, plus required ID
  • Federal & IL W-4 's
  • Direct Deposit Authorization Form
  • Budgetary Approval (Hiring Dept. Responsibility)

The above forms can be obtained from Theda Mickey, Administrative Assistant, Office of Administration and Finance, Suite 265.

NOTE: All Paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265 either prior to or on the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.

RE: INTERNATIONAL STUDENTS
HIRING GENERAL ELIGIBILITY REQUIREMENTS

  • F-1 or J-1 must have full-time enrollment
  • Dependents:
    o F-2 Cannot be employed
    o J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students WITH SSN
Documents needed to complete employment packet:

Student takes to International Center:

  • Copy of Social Security Card
  • Payroll Authorization
  • Federal and State W-4's

International Center: Completes I-9 and authorizes PA then forwards to Financial Aid:

  • Copy of Social Security Card
  • Payroll Authorization
  • Federal and State W-4's

International Students WITHOUT SSN
Documents needed to complete employment packet:

Student applies for SSN:

  • Hiring Department creates employment letter
  • Student requests letter from International Center
  • Student applies at 77 W. Jackson

Student takes to International Center:

  • SSN application receipt
  • Payroll Authorization
  • Federal and State W-4's
  • Direct Deposit form

    International Center: Completes I-9 with SSN receipt and authorizes PA then forwards PA to Financial Aid.

    NOTE: International Student(s) MUST NOT work until this process is completed and approval is given by the International Center.

RE: GRADUATED INTERNATIONAL STUDENTS

  • NOT ELIGIBLE for on-campus employment (includes TA/RA)
  • If hired for work related to field of study (OPT status) must be processed through Human Resources.

BE SURE THE REQUIRED EMPLOYMENT PAPERWORK IS SUBMITTED BEFORE STUDENT BEGINS WORKING FOR YOU!!!!

The IIT Policy, along with IRS Regulations, has always required that the proper paperwork (i.e. Payroll Authorization, federal and state W-4s, I-9, and Direct Deposit information) is submitted and approved BEFORE someone begins working for you. Adhering to this policy is particularly critical now since students (or anyone else hired or rehired for that matter) will not be able to record time worked in order to get paid until they are active or reactivated in the IIT On-Line Time Sheet system.

Please contact my assistant, Theda Mickey, if you have any questions or if you need any of the employment forms.

DISCOUNT PARKING: DTC FACULTY, STAFF & STUDENTS FOR SPRING/SUMMER 2008 (Posted 01/18/08)

STANDARD PARKING lot located at PRESIDENTIAL TOWERS is continuing to provide discounted parking rates for members of the DTC community for the Spring/Summer 2008 semesters effective February 1, 2008 through August 31, 2008. Below is the rate information.

Faculty and staff

  • Pick-up the Spring/Summer Semester permit from Theda Mickey, Office of Administration and Finance, Suite 265.

Students

  • Pick-up the Spring/Summer Semester permit from Barnes & Noble Bookstore, C-60.

Standard Parking Lot @ Presidential Towers (rooftop parking only)

Monroe, Jefferson and Madison Streets (Enter on Jefferson)

Chicago-Kent Discount Daily Rate:
*$10.00 per 12-hour day. *MUST be purchased in packets of FIVE (5).

Current Normal Rate: $26.00 per 12-hour day.

Monthly Pass: Not available.

The daily rate will be honored provided you follow these instructions:

  1. Bring your IIT I.D. card
  2. Place your Chicago-Kent parking permit in the lower left front windshield of your car (the permit MUST be displayed at all times when your vehicle is parked in the parking garage).
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:30 am-1:00 pm and 2:00 pm-6:00 pm
Friday: 9:00 am-1:00 pm and 2:00 pm-4:30 pm

Office of Administration and Finance Business Hours

Monday-Friday: 8:30 am-5:00 pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 

 

 

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