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Administration & Finance Office

December 22, 2008 - thru January 4, 2009

Downtown Campus Scheduled Events

MONDAY, DECEMBER 22
12:30pm-1:30pm Trial Ad Orientation - 580

1:00pm-4:00pm Staff Advisory Council DTC Holiday Party - Event Room

TUESDAY, DECEMBER 23
11:45am-1:00pm Toastmasters - 370

WEDNESDAY, DECEMBER 24 - NOTHING SCHEDULED

THURSDAY & SUNDAY, DECEMBER 25 & 28
BUILDING CLOSED - UNIVERSITY HOLIDAYS

MONDAY, DECEMBER 29
11:30am-5:00pm Trial Advocacy Mock Trial - Courtroom

TUESDAY & WEDNESDAY, DECEMBER 30-31- NOTHING SCHEDULED

THURSDAY & SUNDAY, JANUARY 1 & 4
BUILDING CLOSED - UNIVERSITY HOLIDAYS

Final Exam building and library hours beginning SATURDAY, DECEMBER 6 thru MONDAY, DECEMBER 22.

FINAL EXAM BUILDING HOURS

Sunday 9:30 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
(Thursday 12/11 only, building open to 11:30 pm)
Friday 7:15 am - 11:00 pm
Saturday 7:30 am - 10:15 pm

FINAL EXAM LIBRARY HOURS

Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11pm
(Thursday 12/11 only, library open to 11:15 pm)
Friday 8:00 am - 10:00 pm
Saturday 9:00 am - 10:00 pm

Building and library hours for the Holidays and Intersession, beginning TUESDAY, DECEMBER 23 thru MONDAY, JANUARY 19.

Tuesday, Dec. 23
Building: 7:30 am - 5:30 pm
Library: 9:00 am - 5:00 pm

Wednesday, Dec. 24
Building: 7:30 am - 5:30 pm
Library: 9:00 am - NOON

Thursday, Dec. 25 - Sunday, Dec. 28

Building & Library: CLOSED

Monday, Dec. 29 - Wednesday, Dec. 31
Building: 7:30 am - 5:30 pm
Library: CLOSED

Thursday, Jan. 1 - Sunday, Jan. 4
Building & Library: CLOSED

Monday, Jan. 5 - Friday, Jan. 9
Building: 7:15 am - 10:00 pm
Library: 9:00 am - 5:00 pm

Saturday, Jan. 10
Building: 7:30 am - 7:00 pm
Library: 9:00 am - 5:00 pm

Sunday, Jan. 11
Building: 7:30 am - 6:30 pm
Library: CLOSED

Monday, Jan. 12 - Thursday, Jan. 15
Building: 7:15 am - 10:00 pm
Library: 9:00 am - 8:00 pm

Friday, Jan. 16
Building: 7:15 am - 10:00 pm
Library: 9:00 am - 5:00 pm

Saturday, Jan. 17
Building: 7:45 am - 5:30 pm
Library: 9:00 am - 5:00 pm

Sunday, Jan. 18
Building: 8:30 am - 8:30 pm
Library: CLOSED

Monday, Jan. 19 (MLK Holiday)
Building & Library: CLOSED

Regular Building and Library hours will resume on Tuesday, January 20, 2009.

"Tie Drive" sponsored by Stuart School of Business, Career Managent Center

Please join the Stuart School of Business, Career Management Center in their first ever “tie drive.” In an effort to assist Stuart School students with their professional image for Stuart’s upcoming Spring Career Fair, we are asking for your support in donating ties that you or someone you know may not need anymore. There are tie drop off boxes on the first floor by the security desk and on the 4th floor under the plasma screen. You may also drop ties off with April Griffith in 655.

If you have any questions, please contact April Griffith, 6-6542 or griffith@stuart.iit.edu.

Fall 2008 CHICAGO-KENT STUDENT HIRING PROCEDURES (posted 8/12/08)

IMPORTANT INFORMATION

If you wish to have your current Summer Student Assistant continue for the fall semester, now is the time to complete a new Payroll Authorization (P/A). The current P/A on file expires as of August 08/23/2008. A new P/A must be completed with Effective Date: 08/24/2008.

The End Date can be either:

12/31/2008 (for all International Students, if a student is a December 2008 graduate
and/or if you are unsure whether to hire him/her through the end of the school year).

05/31/2009 (you want to hire students for the school year)

Failure to complete a P/A to rehire the student will result in him/her being removed from Payroll.

Remember, during the school year when classes are in session a full-time student can only work a maximum of 20 hours/week. During the Christmas/New Year Holiday break, the week of spring break and during the summer session, students are allowed to work a maximum of 40 hours/week.

The following information explains what paperwork is required based on student status. The requirements differ for students who are US Citizens versus International Students.

Re: U.S. CITIZENS

Rehiring student(s) who are U.S. CITIZENS

Required paperwork
P/A (Payroll Authorization
Direct Deposit Form (if not already on file or if banking information has changed)

Hiring NEW student(s) who have NEVER worked for the University

Required paperwork

P/A
I-9, plus required ID
Federal & IL W-4 's
Direct Deposit Authorization Form
Budgetary Approval (Hiring Dept. Responsibility)

The above forms can be obtained from Theda Mickey, Administrative Assistant, Office of Administration and Finance, Suite 265.

NOTE: All Paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265 either prior to or on the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


Re: INTERNATIONAL STUDENTS


HIRING GENERAL ELIGIBILITY REQUIREMENTS

F-1 or J-1 Law student must have full-time enrollment (9 credit hours; may be less if approved by the Student Employment Office)

International Students WITH SSN
Documents needed to complete employment packet:
Student goes to the Student Employment Office with:

Copy of Social Security Card
Payroll Authorization
Federal and State W-4's
Direct Deposit form

Student Employment Office: Completes I-9 and authorizes PA then forwards to Payroll
Copy of Social Security Card
Payroll Authorization
Federal and State W-4's

International Students WITHOUT SSN

Documents needed to complete employment packet:
Student applies for SSN:
Hiring Department creates employment letter
Student requests letter from the International Center
Student applies at 77 W. Jackson

Student goes to Student Employment Office with:

SSN application receipt
Payroll Authorization
Federal and State W-4's
Direct Deposit form

Student Employment Office: Completes I-9 with SSN receipt and authorizes PA then forwards PA to Payroll.

NOTE: International Student(s) MUST NOT work until this process is completed and approval is given by the Student Employment Office.


Re: GRADUATED INTERNATIONAL STUDENTS

NOT ELIGIBLE for on-campus employment (includes TA/RA)
If hired for work related to field of study Optional Practical Training (OPT status form) must be processed through Human Resources.

Please contact the Office of Administration & Finance, Suite 265 if you questions.

DISCOUNT PARKING: DTC FACULTY, STAFF & STUDENTS FOR Fall SEMESTER 2008 (Posted 09/05/08)

STANDARD PARKING located at PRESIDENTIAL TOWERS is continuing to provide discounted parking rates for members of the DTC community. The rate has increased from $10 per 12-hour day to $12 per 12-hour day.

Faculty and Staff

  • Pick-up the Fall Semester permit from Theda Mickey, Office of Administration and Finance, Suite 265.

Students

  • Pick-up the Fall Semester permit from Barnes & Noble Bookstore, C-60.

The Fall 2008 permit will be required effective October 1, 2008.

The Spring/Summer 2008 permit will be honored through September 30, 2008.

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent, MPA and the Stuart School.

Standard Parking at Presidential Towers (ROOFTOP PARKING ONLY)

Monroe, Jefferson and Madison Streets (Enter on Jefferson)

Chicago-Kent Discount Daily Rate:
*$12.00 per 12-hour day. *MUST be purchased in packets of FIVE (5) - Total $60.00

Current Normal Rate: $26.00 per 12-hour day.

Monthly Pass: Not available.

The daily rate will be honored provided you follow these instructions:

  1. Present your IIT Chicago-Kent I.D. card
  2. Place your Chicago-Kent parking permit in the lower left front windshield of your car (the permit MUST be displayed at all times when your vehicle is parked in the parking garage).
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:30 am-1:00 pm and 2:00 pm-6:00 pm
Friday: 9:00 am-1:00 pm and 2:00 pm-4:30 pm

Office of Administration and Finance Business Hours

Monday-Friday: 8:30 am-5:00 pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 

 

 

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