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Administration & Finance Office

January 26-February 1, 2009

Downtown Campus Scheduled Events

MONDAY, JANUARY 26
9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

10:30am-12:30pm Lefkowitz Moot Court Practice (M. Piatt) 547

1:00pm-2:00pm Admissions Committee meeting 355

5:00pm-5:50pm Environmental Law Society Board Meeting 210

6:00pm-9:30pm BAR/BRI - Video Lectures Auditorium

TUESDAY, JANUARY 27
8:00am-9:30am IIT Trusteeship Committee Meeting 581

9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

11:45am-1:00pm OILP New LL.M. Welcome Reception Event Room

11:45am-1:00pm Toastmasters 165

Noon-1:00pm Career Services: Preparing for the Midwest Public Interest Law Career Conference C40

Noon-1:00pm OILP Foreign Language Course Offerings 270

Noon-1:00pm Real Estate Law Student Association (RELSA) Meeting 155

Noon-1:30pm Faculty Workshop, Bernadette Atuahene 305

Noon-2:00pm Environmental Law Moot Court Team Practice C35

1:30pm-3:30pm Trial Advocacy Littech Practice Courtroom

4:00pm-5:45pm IP Program: Chicago IP Colloquium 305

6:00pm-9:30pm BAR/BRI - Video Lectures Auditorium

WEDNESDAY, JANUARY 28
9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

1:00pm-3:00pm Lefkowitz Moot Court Practice (M. Piatt) 545

2:30pm-5:30pm KJF Tax Assistance Program Training Session 510

3:00pm-3:50pm OILP LL.M. Honor Code Session 547

3:00pm-4:00pm Faculty Workshop 370

3:00pm-4:00pm Student Services Memorial Service for Manan Shah Event Room

4:00pm-5:30pm SSB: LMA & WMA Board Meeting (G. Nassos) 490

5:00pm-7:00pm Federalist Society Social - C50

6:00pm-9:30pm BAR/BRI - Video Lectures Auditorium

THURSDAY, JANUARY 29
9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

Noon-1:30pm Faculty Candidate Event Room

Noon-2:00pm Environmental Law Moot Court Team Practice 545

5:15pm-6:15pm Student Animal Legal Defense Fund Meeting - C50

6:00pm-9:30pm BAR/BRI - Video Lectures Auditorium

FRIDAY, JANUARY 30
9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

Noon-1:30pm Faculty VAP Candidate Event Room

Noon-3:30pm C-K Student Services: Teaching Assistant Training 355

1:30pm-3:30pm Lefkowitz Moot Court Practice (M. Piatt) 370

6:00pm-9:30pm BAR/BRI - Video Lectures Auditorium

SATURDAY, JANUARY 31
9:00am-2:00pm Admissions Open House - Auditorium, Front Lobby, C20, C40, C50,
2nd & 3rd Floor Atrium, 210, 270, 510 & 590

9:00am-5:00pm BAR/BRI - Video Lectures 570

9:45am-12:15pm Environmental Law Moot Court Team Practice 165

SUNDAY, FEBRUARY 1
9:00am-5:00pm BAR/BRI 3-Day Multistate Workshop Simulated Exam-Auditorium & C50

SPRING 2009 SEMESTER BUILDING & LIBRARY HOURS, EFFECTIVE, TUESDAY, JANUARY 20, 2009.

BUILDING HOURS

Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 8:15 pm

LIBRARY HOURS *

Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 8:00 pm

* Library hours will be extended in early May to accommodate students during final exams (times to-be-announced).

SPRING 2009 CHICAGO-KENT STUDENT HIRING PROCEDURES (updated 1/23/2009)

RE: U.S. CITIZENS

If your current student assistant (US Citizen) was hired with a start date of August 2008 or later thru May 31, 2009) and you entered those dates on his/her Payroll Authorization (PA), that PA is still in effect.

NOTE: If a student is no longer working for you or leaves the position before the PA original end date, complete and submit the existing paper PA for "termination" until this function can be added to the On-line Electronic Student Payroll System.

If your current student assistant (US Citizen) was hired ONLY thru December 31, 2008 and he/she will continue to work for you after January 1, 2009, you must now complete a new PA for this term with Effective Date: 01/01/2009 or later and End Date: 05/31/2009*.

*Effective Immediately - Online Electronic Student Payroll System

There is a new hiring procedure if you wish to re-hire a current Student Assistant or hire a new student for the spring 2009 semester. All Payroll Authorizations (PA) must now be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

  • Faculty - Contact Vince Rivera x65117, vrivera@kentlaw.edu for his assistance to get the hiring process started.
  • Staff - Individual departments are responsible for entering the hiring information.

If your student assistant is an International Student, a PA must be completed for each term.

The following instructions will be helpful for hiring or re-hiring student workers.

REHIRING STUDENTS WHO ARE U.S. CITIZENS

Required paperwork:

  • Online Payroll Authorization completed online by hiring department
    Direct Deposit Form http://www.iit.edu/~controller/automatic_deposits.html (if not already on file or if banking information has changed)

Hiring NEW student(s) who have NEVER worked for the University

Required paperwork:

The above forms can also be obtained from Theda Mickey, Administrative Assistant, Office of Administration and Finance, DTC 265.

NOTE: All Paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265 either prior to or on the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.

INTERNATIONAL STUDENTS HIRING & GENERAL ELIGIBILITY REQUIREMENTS

International Students WITH SSN

All original hard copies of above paperwork is submitted to the Office of Administration and Finance, DTC 265 to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students WITHOUT SSN

  • Online Payroll Authorization completed online by hiring department
  • The system will send an email containing a letter to the individual who entered the information; the letter must be completed and signed; given to the student who takes it to the International Student's Office, MB 405, for their signature and approval.
  • The student takes the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card. The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Student(s) MUST NOT work until this process is completed and approval is given by the International Center.

GRADUATED INTERNATIONAL STUDENTS

  • NOT ELIGIBLE for on-campus employment (includes TA/RA)
  • If hired for work related to field of study (OPT status) must be processed through Human Resources.

Please contact the Office of Administration & Finance, DTC 265 if you questions.

STUDENT ON-LINE TIME ENTRY

Time entry is conducted through IIT's on-line time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf. Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

If you have questions concerning completion on the on-line time entry after you have read the instructions and logged in, please contact Theda Mickey, Suite 265, or via email tmickey@kentlaw.edu in the Office of Administration & Finance who can assist you.

DISCOUNT PARKING: DTC FACULTY, STAFF & STUDENTS FOR 2009 SPRING/SUMMER SEMESTERS (Posted 01/21/2009)

STANDARD PARKING located at PRESIDENTIAL TOWERS is continuing to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

Faculty and Staff

  • Pick-up the 2009 Spring/Summer Semesters permit from Theda Mickey, Office of Administration and Finance, Suite 265

Students

  • Pick-up the 2009 Spring/Summer Semesters permit from Barnes & Noble Bookstore, C-60

The Fall 2008 permit will be honored through January 31, 2009.

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent, MPA and the Stuart School.

(ROOFTOP PARKING ONLY)

Monroe, Jefferson and Madison Streets (Enter on Jefferson)

Chicago-Kent Discount Daily Rate:
*$12.00 per 12-hour day. *MUST be purchased in packets of FIVE (5) - Total $60.00

Current Normal Rate: $26.00 per 12-hour day.

Monthly Pass: Not available.

The daily rate will be honored provided you follow these instructions:

    1. Present your IIT Chicago-Kent I.D. card
    2. Place your Chicago-Kent parking permit in the lower left front windshield of your car (the permit MUST be displayed at all times when your vehicle is parked in the parking garage).
    3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 

 

 

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