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Administration & Finance Office

February 2-8, 2009

Downtown Campus Scheduled Events

MONDAY, FEBRUARY 2
9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

Noon-1:30pm IIT President Luncheon 581

Noon-1:30pm Faculty Candidate 305

1:00pm-2:30pm IIT President & Provost: Chicago-Kent Faculty & Staff Courtroom
Strategic Planning Meeting

1:00pm-3:00pm Lefkowitz Moot Court Practice (M. Piatt) 355

2:00pm-3:50pm McGee Moot Court Practice (Norusis) 370

3:00pm-3:45pm KJF Board Meeting 305

3:30pm-5:00pm IIT President John Anderson: Stuart School of Business Faculty & Staff Strategic Planning Meeting Auditorium

3:00pm-5:15pm Board of Overseers Winter Meeting 305

4:00pm-5:30pm Moot Court Practice (Minnich) C35

4:00pm-7:00pm Trial Ad Team Practice Courtroom

5:15pm-8:00pm Chicago-Kent Board of Overseers Reception & Dinner Event Room

6:00pm-9:30pm BAR/BRI - Video Lecture Auditorium

TUESDAY, FEBRUARY 3
9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

11:30am-2:00pm Environmental Law Moot Court Team Practice C35

11:45am-2:30pm Chicago Council of Lawyers Board Meeting 305

Noon-1:00pm Faculty Speaker Judge Yacoob Courtroom

Noon-1:00pm CASCLE Language Exchange 355

Noon-1:15pm Corporate Law Society Committee Meeting 165

12:45pm-2:00pm Christian Legal Society Meeting 155

1:00pm-2:30pm Faculty Luncheon for Judge Yacoob Event Room

1:00pm-3:00pm McGee Moot Court Practice (Norusis) 545

4:00pm-6:00pm Trial Ad Team Practice Courtroom

6:00pm-9:30pm BAR/BRI Multistate Performance Test Workshop I Auditorium

WEDNESDAY, FEBRUARY 4
9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

1:00pm-3:00pm Lefkowitz Moot Court Practice (M. Piatt) 545

2:45pm-3:30pm UNA Panel: Peace in Israel 210

3:00pm-3:50pm Phi Alpha Delta (PAD) Meeting 270

3:00pm-4:00pm Faculty Speaker Event Room

3:00pm-4:00pm Career Services: Intellectual Property Career Program 370

3:00pm-4:00pm BLSA Meeting 345

3:00pm-4:115pm Women in Law Meeting 510

4:00pm-5:00pm Federalist Society Speaker C40

4:00pm-7:00pm Trial Ad Team Practice Courtroom

6:00pm-9:30pm BAR/BRI Multistate Performance Test Workshop II Auditorium

7:30pm-9:30pm Appellate Advocacy Practice (Gates) Courtroom

THURSDAY, FEBRUARY 5
8:30am-10:30am Corporate Law Society: Faculty Board of Advisors Meeting 305

9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

10:00am-1:00pm National Trial Advocacy Competition Welcome Reception Event Room

Noon-1:30pm Alumni Relations Executive Board Meeting 583

Noon-2:00pm Environmental Law Moot Court Team Practice 545

1:00pm-3:00pm Coaches Meeting for Trial Advocacy Regional Competition 305

4:00pm-6:00pm Appellate Advocacy Practice (Gates) C50

4:00pm-7:00pm Trial Ad Team Practice Courtroom

6:00pm-9:30pm BAR/BRI - Video Lecture Auditorium

FRIDAY, FEBRUARY 6
9:00am-12:30pm BAR/BRI - Live Lecture Auditorium

Noon-2:00pm McGee Moot Court Practice (Norusis) 545

1:30pm-3:30pm Lefkowitz Moot Court Practice (M. Piatt) 370

5:15pm-7:15pm Appellate Advocacy Practice (Gates) 170

5:30pm-7:00pm Moot Court Practice (Minnich) 370

6:00pm-9:30pm BAR/BRI - Video Lecture Auditorium

SATURDAY, FEBRUARY 7
9:00am-Noon Trial Ad Team Practice Courtroom

9:00am-5:00pm BAR/BRI 3-Day Multistate Workshop Analysis I Auditorium & C50

9:45am-12:15pm Environmental Law Moot Court Team Practice 165

Noon-2:00pm Appellate Advocacy Practice (Gates) 170

SUNDAY, FEBRUARY 8
9:00am-5:00pm BAR/BRI 3-Day Multistate Workshop Analysis II Auditorium & C50

10:00am-1:00pm Trial Ad Team Practice Courtroom

4:00pm-10:00pm Student Bar Association Meeting 305

SPRING 2009 SEMESTER BUILDING & LIBRARY HOURS, EFFECTIVE, TUESDAY, JANUARY 20, 2009.

BUILDING HOURS

Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 8:15 pm

LIBRARY HOURS *

Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 8:00 pm

* Library hours will be extended in early May to accommodate students during final exams (times to-be-announced).

SPRING 2009 CHICAGO-KENT STUDENT HIRING PROCEDURES (updated 1/23/2009)

RE: U.S. CITIZENS

If your current student assistant (US Citizen) was hired with a start date of August 2008 or later thru May 31, 2009) and you entered those dates on his/her Payroll Authorization (PA), that PA is still in effect.

NOTE: If a student is no longer working for you or leaves the position before the PA original end date, complete and submit the existing paper PA for "termination" until this function can be added to the On-line Electronic Student Payroll System.

If your current student assistant (US Citizen) was hired ONLY thru December 31, 2008 and he/she will continue to work for you after January 1, 2009, you must now complete a new PA for this term with Effective Date: 01/01/2009 or later and End Date: 05/31/2009*.

*Effective Immediately - Online Electronic Student Payroll System

There is a new hiring procedure if you wish to re-hire a current Student Assistant or hire a new student for the spring 2009 semester. All Payroll Authorizations (PA) must now be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

  • Faculty - Contact Vince Rivera x65117, vrivera@kentlaw.edu for his assistance to get the hiring process started.
  • Staff - Individual departments are responsible for entering the hiring information.

If your student assistant is an International Student, a PA must be completed for each term.

The following instructions will be helpful for hiring or re-hiring student workers.

REHIRING STUDENTS WHO ARE U.S. CITIZENS

Required paperwork:

  • Online Payroll Authorization completed online by hiring department
    Direct Deposit Form http://www.iit.edu/~controller/automatic_deposits.html (if not already on file or if banking information has changed)

Hiring NEW student(s) who have NEVER worked for the University

Required paperwork:

The above forms can also be obtained from Theda Mickey, Administrative Assistant, Office of Administration and Finance, DTC 265.

NOTE: All Paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265 either prior to or on the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.

INTERNATIONAL STUDENTS HIRING & GENERAL ELIGIBILITY REQUIREMENTS

International Students WITH SSN

All original hard copies of above paperwork is submitted to the Office of Administration and Finance, DTC 265 to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students WITHOUT SSN

  • Online Payroll Authorization completed online by hiring department
  • The system will send an email containing a letter to the individual who entered the information; the letter must be completed and signed; given to the student who takes it to the International Student's Office, MB 405, for their signature and approval.
  • The student takes the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card. The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Student(s) MUST NOT work until this process is completed and approval is given by the International Center.

GRADUATED INTERNATIONAL STUDENTS

  • NOT ELIGIBLE for on-campus employment (includes TA/RA)
  • If hired for work related to field of study (OPT status) must be processed through Human Resources.

Please contact the Office of Administration & Finance, DTC 265 if you questions.

STUDENT ON-LINE TIME ENTRY

Time entry is conducted through IIT's on-line time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf. Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

If you have questions concerning completion on the on-line time entry after you have read the instructions and logged in, please contact Theda Mickey, Suite 265, or via email tmickey@kentlaw.edu in the Office of Administration & Finance who can assist you.

DISCOUNT PARKING: DTC FACULTY, STAFF & STUDENTS FOR 2009 SPRING/SUMMER SEMESTERS (Posted 01/21/2009)

STANDARD PARKING located at PRESIDENTIAL TOWERS is continuing to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

Faculty and Staff

  • Pick-up the 2009 Spring/Summer Semesters permit from Theda Mickey, Office of Administration and Finance, Suite 265

Students

  • Pick-up the 2009 Spring/Summer Semesters permit from Barnes & Noble Bookstore, C-60

The Fall 2008 permit will be honored through January 31, 2009.

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent, MPA and the Stuart School.

(ROOFTOP PARKING ONLY)

Monroe, Jefferson and Madison Streets (Enter on Jefferson)

Chicago-Kent Discount Daily Rate:
*$12.00 per 12-hour day. *MUST be purchased in packets of FIVE (5) - Total $60.00

Current Normal Rate: $26.00 per 12-hour day.

Monthly Pass: Not available.

The daily rate will be honored provided you follow these instructions:

    1. Present your IIT Chicago-Kent I.D. card
    2. Place your Chicago-Kent parking permit in the lower left front windshield of your car (the permit MUST be displayed at all times when your vehicle is parked in the parking garage).
    3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 

 

 

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