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Administration & Finance Office

Headlines for the Week of June 29, 2009

Downtown Campus Scheduled Events

MONDAY, JUNE 29
9:00am - 12:30pm BAR/BRI Review Morning Session Auditorium, C20, C25, C35 C40, C50,165, 170, 210, 270, 345 & 370

1:15pm - 5:30pm BAR/BRI Review Afternoon Session Auditorium, C20, C40 & C50

6:00pm - 9:30pm BAR/BRI Review Evening Session Auditorium

TUESDAY, JUNE 30
8:30am -12:30pm Chicago Appleseed Fund for Justice Immigration Court Project 583

9:00am - 12:30pm BAR/BRI Review Morning Session Auditorium, C20, C25, C35 C40, C50,165, 170, 210, 270, 345 & 370

1:15pm - 5:30pm BAR/BRI Review Afternoon Session Auditorium, C20, C40 & C50

5:30pm - 7:30pm Alumni Relations 2009 Moot Court Celebration 10th Floor Event Room

6:00pm - 9:30pm BAR/BRI Review Evening Session Auditorium

WEDNESDAY, JULY 1
9:00am - 11:00am IIT Trusteeship Committee Meeting 581

9:00am - 12:30pm BAR/BRI Review Morning Session Auditorium, C20, C25, C35 C40, C50,165, 170, 210, 270, 345 & 370

1:15pm - 5:30pm BAR/BRI Review Afternoon Session Auditorium, C20, C40 & C50

6:00pm - 9:30pm BAR/BRI Review Evening Session Auditorium

THURSDAY, JULY 2
9:00am - 12:30pm BAR/BRI Review Morning Session Auditorium, C20, C25, C35 C40, C50,165, 170, 210, 270, 345 & 370

1:15pm - 5:30pm BAR/BRI Review Afternoon Session Auditorium, C20, C40 & C50

6:00pm - 9:30pm BAR/BRI Review Evening Session Auditorium

FRIDAY, JULY 3
CLOSED - INDEPENDENCE DAY

SATURDAY, JULY 4
CLOSED - INDEPENDENCE DAY

SUNDAY, JULY 5
Nothing Scheduled

 

Building and library hours for summer 2009

Effective May 18 to July 9 (except MEMORIAL DAY and INDEPENDENCE DAY weekends as noted below)

BUILDING HOURS
Sunday 11:00 am - 6:00 pm
Monday-Thursday 7:15 am - 10:15 pm
Friday 7:15 am - 10:00 pm
Saturday* 8:30 am - 6:00 pm

*Building will open at 8:00 am on Saturday 6/6, 6/13 and 6/27.

LIBRARY HOURS
Sunday CLOSED
Monday-Thursday 8:00 am - 10:00 pm
Friday 8:00 am - 6:00 pm
Saturday 9:00 am - 5:00 pm

Effective July 10 to July 27 (read period/summer exam hours/bar study)

BUILDING HOURS
Sunday 9:30 am - 10:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 10:15 PM
Saturday 7:30 am - 10:15 pm

LIBRARY HOURS
Sunday 10:00 am - 10:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 10:00 pm
Saturday 9:00 am - 10:00 pm

MEMORIAL DAY HOLIDAY HOURS
Saturday, May 23
Building hours: 8:30 am to 7:00 pm
Library hours: 9:00 am to 5:00 pm

Sunday, May 24
CLOSED (building and library)

Monday, May 25
CLOSED (building and library)

INDEPENDENCE DAY HOLIDAY HOURS
Thursday, July 2

Building hours: 7:15 am to 10:15 pm
Library hours: 8:00 am to 6:00 pm

Friday, July 3
CLOSED (building and library)

Saturday, July 4
CLOSED (building and library)

Spring 2009 Chicago-Kent Student Hiring Procedures

(updated 1/23/2009)
RE: U.S. CITIZENS

If your current student assistant (US Citizen) was hired with a start date of August 2008 or later thru May 31, 2009) and you entered those dates on his/her Payroll Authorization (PA), that PA is still in effect.

NOTE: If a student is no longer working for you or leaves the position before the PA original end date, complete and submit the existing paper PA for "termination" until this function can be added to the On-line Electronic Student Payroll System.

If your current student assistant (US Citizen) was hired ONLY thru December 31, 2008 and he/she will continue to work for you after January 1, 2009, you must now complete a new PA for this term with Effective Date: 01/01/2009 or later and End Date: 05/31/2009*.

*Effective Immediately - Online Electronic Student Payroll System

There is a new hiring procedure if you wish to re-hire a current Student Assistant or hire a new student for the spring 2009 semester. All Payroll Authorizations (PA) must now be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

  • Faculty - Contact Vince Rivera x65117, vrivera@kentlaw.edu for his assistance to get the hiring process started.
  • Staff - Individual departments are responsible for entering the hiring information.

If your student assistant is an International Student, a PA must be completed for each term.

The following instructions will be helpful for hiring or re-hiring student workers.

REHIRING STUDENTS WHO ARE U.S. CITIZENS

Required paperwork:

  • Online Payroll Authorization completed online by hiring department
    Direct Deposit Form http://www.iit.edu/~controller/automatic_deposits.html (if not already on file or if banking information has changed)

Hiring NEW student(s) who have NEVER worked for the University

Required paperwork:

The above forms can also be obtained from the Office of Administration and Finance, DTC 265.

NOTE: All Paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265 either prior to or on the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.

INTERNATIONAL STUDENTS HIRING & GENERAL ELIGIBILITY REQUIREMENTS

International Students WITH SSN

All original hard copies of above paperwork is submitted to the Office of Administration and Finance, DTC 265 to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students WITHOUT SSN

  • Online Payroll Authorization completed online by hiring department
  • The system will send an email containing a letter to the individual who entered the information; the letter must be completed and signed; given to the student who takes it to the International Student's Office, MB 405, for their signature and approval.
  • The student takes the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card. The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Student(s) MUST NOT work until this process is completed and approval is given by the International Center.

GRADUATED INTERNATIONAL STUDENTS
  • NOT ELIGIBLE for on-campus employment (includes TA/RA)
  • If hired for work related to field of study (OPT status) must be processed through Human Resources.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.

Student Online Time Entry

Time entry is conducted through IIT's online time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf. Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

Discount Parking for DTC Faculty, Staff & Students for 2009 Spring/Summer Semesters

(Revised 02/27/2009)

INTERPARK, INC. located at 525 W. Monroe (entrance on CLINTON between Adams and Monroe) is also offering discounted parking rates $13 per 12-hour day for members of the DTC community. The discount becomes effective, Monday, February 9, 2009.

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the 2009 spring/summer semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60
If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent, MPA and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS - (Rooftop Parking ONLY)

Monroe, Jefferson and Madison Streets (Enter on Jefferson)
IIT DTC Discount Daily Rate:
*$12 per 12-hour day. *MUST be purchased in packets of 5 @ $60
Current Normal Rate: $26.00 per 12-hour day.
Monthly Pass: Not available.
The daily rate will be honored provided you follow these instructions:
  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams). The garage is an enclosed, heated 2-level facility.

Effective February 9, 2009 thru September 2009 for 2009 spring/summer semesters

IIT DTC Discounted Daily Rate:
*$13 per 12 hour day (between 6am - 6pm) *Pre-Paid validations sold in sets of 10 @ $130

Current Normal Rate: $26.00 per 12 hour day

MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 

 

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