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Administration & Finance Office

Headlines for the Week of September 7, 2009

Downtown Campus Scheduled Events

SATURDAY, SEPTEMBER 5
Nothing Scheduled

SUNDAY, SEPTEMBER 6
Building Closed

MONDAY, SEPTEMBER 7
CLOSED - LABOR DAY HOLIDAY

TUESDAY, SEPTEMBER 8
11:45am - 1:00pm CK Career Services Legal Aid Careers Panel 170

11:45am - 1:00pm Toastmasters 270

11:45am - 1:30pm Women In Law Meeting 210

12:00pm - 1:00pm Real Estate Law Student Association Meeting C20

12:00pm - 1:00pm Phi Alpha Delta Meeting C35

12:00pm - 1:00pm Lambdas Meeting 345

12:00pm - 1:00pm Student Hurricane Network Meeting 520

12:00pm - 1:30pm Faculty Workshop 305

3:45pm - 5:00pm Justinian Society Meeting 370

4:00pm - 6:00pm Trial Advocacy Team Practice Courtroom

4:45pm - 5:45pm Women In Law Meeting C40

5:00pm - 6:00pm Student Hurricane Network Meeting 165

WEDNESDAY, SEPTEMBER 9
8:30am - 6:00pm Labor & Employment Law Society Bake Sale Front Lobby

2:15pm -3:45pm Asian Pacific American Law Student Association Meeting 580

2:45pm - 4:00pm Education and School Law Society Meeting C25

3:00pm - 4:00pm CK Career Services "Careers In Public Defenders Offices" 370

3:00pm - 4:00pm Immigration Law Society Meeting C20

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

5:30pm - 6:30pm Parents As Law Students Meeting 370

THURSDAY, SEPTEMBER 10
11:45am - 1:00pm Kent Justice Foundation Meeting C35

12:00pm - 1:00pm CK Career Services Brown Bag Lunch Round Table Discussion Re: EJW 583

12:00pm - 1:00pm Alumni Association Student Organizations Open House 165

4:45pm - 5:45pm Kent Justice Foundation Meeting 305

5:00pm - 5:45pm Institute for Law and the Workplace ABA Labor & Employment Law Trial Ad Competition C35

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

5:00pm - 6:00pm Federalist Society Opening Social Front Lobby

6:00pm - 7:30pm International Law & Policy UNA USA Chicago Chapter Meeting 590

FRIDAY, SEPTEMBER 11
5:30pm - 8:00pm Stuart School of Business Brita Climate Ride Reception Front Lobby

SATURDAY, SEPTEMBER 12
9:00am - 2:00pm Trial Advocacy Team Practice Courtroom

9:00am - 7:00pm IIT Student Government Association Union Board Fall Retreat 170, 270, 305, & 355

SUNDAY, SEPTEMBER 13
10:00am - 3:00pm Trial Advocacy Team Practice Courtroom

Building and Library Hours For Fall 2009

Fall Semester
Effective, Monday, August 17, 2009

BUILDING HOURS
Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 8:15 pm

LIBRARY HOURS *
Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 8:00 pm

Labor Day Weekend

Saturday (September 5)

Building Hours 8:30 am - 6:15 pm
Library 9:00 am - 5:00 pm

Sunday (September 6)
Building Hours CLOSED
Library CLOSED

Monday (September 7)
Building Hours CLOSED
Library Hours CLOSED

* Library hours will be extended in early December to accommodate students during final exams (times to-be-announced).


Chicago-Kent Student Hiring Procedures

(updated 8/17/2009)

Faculty - Must see the Faculty Support Administrator (Vince Rivera, x65117, vrivera@kentlaw.edu) prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must now be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.

Fall 2009 PAYROLL AUTHORIZATIONS FOR NEW/CONTINUING STUDENT WORKERS AND PT TEMPORARY EMPLOYEES

A new payroll authorization must be completed for all student and PT temporary “non-benefits eligible” employees who are newly hired or will continue to work after the summer term ends on August 22, 2009.

STUDENT Payroll Authorizations: Should be done on-line as we recently began doing this past Spring. Use “sub”-Account “6307" for NON-WORK STUDY and “6309" for WORK STUDY ELIGIBLE students.

PART-TIME TEMPORARY STAFF (non-benefits eligible folks): Should be done on “hard-copy” - Payroll authorizations are available in the OFFICE OF ADMINISTRATION AND FINANCE, Suite 265 or at: http://www.iit.edu/~controller/payroll_forms.html. Use “sub”-Account “6325" for PT.

The payroll authorization should be filled out completely listing August 23, 2009 or thereafter (if the official hire date is later in the term) as the “Effective Date” of employment and must be submitted on or before work begins.

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax and I-9 forms must be submitted before anyone begins working.

STUDENT EMPLOYMENT END DATES

Use 12/31/2009 for ALL International Students, if a student is a December 2009 graduate and/or if you are unsure whether to hire him/her through the end of the school year.

Use 5/31/2010 if you want to hire students for the entire school year.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.

(For faculty research assistant hiring, contact your faculty assistant or Vince Rivera for assistance).


Student Online Time Entry

Time entry is conducted through IIT's online time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf.
Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

2009 Fall Semester Discount Parking for DTC
Faculty, Staff & Students

(Revised 08/21/2009)

INTERPARK, INC. located at 525 W. Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $13 per 12-hour day for members of the DTC community.

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the 2009 Fall semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$12 per 12-hour day.
*MUST
be purchased in packets of 5 @ $60
Current Normal Rate:
$26 per 12-hour day.
Monthly Pass:
Not available.

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Effective October 30, 2009 for the Fall 2009 semester.

(Spring/Summer 2009 Parking Passes will be honored through September 30, 2009.)

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams). The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$13 per 12 hour day (between 6am - 6pm)
*
Pre-Paid validations sold in sets of 10 @ $130
Current Normal Rate: $26 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.

Effective October 30, 2009 for the Fall 2009 semester.

(Spring/Summer 2009 Parking Passes will be honored through September 30, 2009.)

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 

 

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