Downtown Campus Scheduled Events

MONDAY, SEPTEMBER 14
9:30am - 11:15am MCHS Practice 155

12:00pm - 1:00pm CK Career Services OCI Employers Lunch 583

3:00pm - 5:00pm UNA-USA Meeting C25

4:00pm - 5:30pm Federalist Society Debate: Sotomayor & Judicial Nominations 520

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

5:30pm - 8:30pm Midwest Entrepreneurs Forum Auditorium & Front Lobby

TUESDAY, SEPTEMBER 15
8:00am - 9:00am IIT Trusteeship Committee Meeting 581

9:00am - 6:00pm Kent Justice Foundation Bake Sale Front Lobby

10:30am-11:45am CLE Web/Online Program Meeting 583

11:45am- 2:00pm CCL Board of Governors Meeting 305

12:00pm - 1:00pm Career Services, Kent Justice Foundation, & South Asian Law Students
Association: State, County, and City Government Careers 170

12:00pm - 1:00pm Corporate Law Society Board Meeting 355

12:00pm - 1:00pm Lambdas Board Meeting–Pizza Lunch For 1Ls C35

12:00pm - 1:30pm CK Faculty Speaker 10th Floor Event Room

12:45pm - 2:00pm Christian Legal Society Meeting 547

12:45pm - 2:15pm Center for Access to Justice & Technology New Student Info Session 270

1:00pm - 1:45pm CK Admissions Advocates Lunch 580

2:00pm - 4:00pm MCHS Practice 580

3:00pm - 4:00pm Alumni Association Student Organizations Open House 370

4:00pm - 6:00pm Trial Advocacy Team Practice Courtroom

WEDNESDAY, SEPTEMBER 16
7:30am - 9:30am Stuart School of Business Marketing Association Breakfast 10th Floor Event Room

12:00pm - 2:00pm IIT Provost Faculty Lunch Meeting 305

2:30pm - 4:15pm Intellectual Property Law Society Meeting 520

3:00pm - 4:00pm CK Career Services: Careers In Prosecution Panel 510

3:00pm - 4:00pm Environmental Law Society Meeting 370

3:00pm - 4:00pm Health Law Society Meeting C25

3:00pm - 4:45pm Academic Administration Faculty Speaking Event 210

4:00pm - 6:00pm CK Student Services Mentor/Mentee Social Front Lobby

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

4:15pm - 5:30pm Institute for Law and the Workplace Welcome Back/Information Pizza Party 590

5:30pm - 6:30pm Environmental Law Society Meeting/Introduction 370

THURSDAY, SEPTEMBER 17
8:00am - 5:30pm CLE Federal Sector Labor Relations and Labor Law Conference Auditorium & Front Lobby

12:00pm - 1:00pm CLE/CPE Federal Sector Labor Relations & Labor Law Luncheon 2nd Floor Cafeteria

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

FRIDAY, SEPTEMBER 18
8:00am - 9:30am MCHS Practice 370

1:30pm - 4:00pm International Law & Policy Legal Research for LL.M.s 520

SATURDAY, SEPTEMBER 19
9:00am - 2:00pm Trial Advocacy Team Practice Courtroom

SUNDAY, SEPTEMBER 20
10:00am - 3:00pm Trial Advocacy Team Practice Courtroom

11:00am - 1:00pm MCHS Practice 370

Building and Library Hours For Fall 2009

Fall Semester
Effective, Monday, August 17, 2009

BUILDING HOURS
Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 8:15 pm

LIBRARY HOURS *
Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 8:00 pm

* Library hours will be extended in early December to accommodate students during final exams (times to-be-announced).

Chicago-Kent Student Hiring Procedures

Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must now be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

• EPAF completed by hiring department
• I-9 http://www.uscis.gov/files/form/I-9.pdf plus required ID
• Federal W-4 http://www.irs.gov/pub/irs-pdf/fw4.pdf
• IL W-4 http://www.revenue.state.il.us/TaxForms/Withholding/IL-W-4.pdf
• Direct Deposit Authorization Form http://www.iit.edu/~controller/automatic_deposits.html

Required paperwork for rehiring students who have worked for the University:

• EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.

International Students

Hiring General Eligibility Requirements:

• F-1 or J-1 must have full-time enrollment
  
• Dependents of F-2 cannot be employed
  
• Dependents of J-2 may be employed with proper USCIS authorization
  
• OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

• EPAF completed by hiring department
• Copy of Social Security Card
• I-9 http://www.uscis.gov/files/form/I-9.pdf plus additional required ID
• Federal W-4 http://www.irs.gov/pub/irs-pdf/fw4.pdf
• IL W-4 http://www.revenue.state.il.us/TaxForms/Withholding/IL-W-4.pdf
• Direct Deposit form: http://www.iit.edu/~controller/automatic_deposits.html

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

• An EPAF must be completed online by the hiring department.
• Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
• The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  
• The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
• The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students

• Not eligible for on-campus employment (includes TA/RA)
  
• Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.

Fall 2009 PAYROLL AUTHORIZATIONS FOR NEW/CONTINUING STUDENT WORKERS AND PT TEMPORARY EMPLOYEES

A new payroll authorization must be completed for all student and PT temporary “non-benefits eligible” employees who are newly hired or will continue to work after the summer term ends on August 22, 2009.

STUDENT Payroll Authorizations: Should be done on-line as we recently began doing this past Spring. Use “sub”-Account “6307" for NON-WORK STUDY and “6309" for WORK STUDY ELIGIBLE students.

The payroll authorization should be filled out completely listing August 23, 2009 or thereafter (if the official hire date is later in the term) as the “Effective Date” of employment and must be submitted on or before work begins.

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax and I-9 forms must be submitted before anyone begins working.

STUDENT EMPLOYMENT END DATES

Use 12/31/2009 for ALL International Students, if a student is a December 2009 graduate and/or if you are unsure whether to hire him/her through the end of the school year.

Use 5/31/2010 if you want to hire students for the entire school year.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.

(For faculty research assistant hiring, contact your faculty assistant or Vince Rivera for assistance).

Student Online Time Entry

Time entry is conducted through IIT's online time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf.
Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

2009 Fall Semester Discount Parking for DTC
Faculty, Staff & Students

(Revised 08/21/2009)

INTERPARK, INC. located at 525 W. Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $13 per 12-hour day for members of the DTC community.

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the 2009 Fall semester from:

Faculty and Staff

• Office of Administration and Finance, Suite 265

Students

• Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$12 per 12-hour day.
*MUST be purchased in packets of 5 @ $60
Current Normal Rate: $26 per 12-hour day.
Monthly Pass: Not available.

The daily rate will be honored provided you follow these instructions:

1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Effective October 30, 2009 for the Fall 2009 semester.

(Spring/Summer 2009 Parking Passes will be honored through September 30, 2009.)

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams). The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$13 per 12 hour day (between 6am - 6pm)
*Pre-Paid validations sold in sets of 10 @ $130
Current Normal Rate: $26 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

1. IIT DTC faculty, staff & students must present IIT I.D. card
   
2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
3. Major credit and debit cards are accepted for payment.
   

Effective October 30, 2009 for the Fall 2009 semester.

(Spring/Summer 2009 Parking Passes will be honored through September 30, 2009.)

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours.