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Administration & Finance Office

Headlines for the Week of September 21, 2009

Downtown Campus Scheduled Events

MONDAY, SEPTEMBER 21
8:00am - 12:00pm Hispanic Latino Law Student Association Moot Court Practice Courtroom

8:00am - 6:00pm Environmental Law Society Bake Sale Front Lobby

9:30am - 11:15am MCHS Practice 155

12:00pm - 2:00pm IIT Provost Faculty Lunch Meeting 305

2:30pm - 4:00pm IIT General Counsel's Office Video Conference C25

3:30pm - 7:00pm Chicago-Kent Board of Overseers Meeting 10th Floor Event Room

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

TUESDAY, SEPTEMBER 22
10:00am - 2:00pm Hispanic Latino Law Student Association Moot Court Practice Courtroom

11:45am - 1:00pm Toastmasters C35

11:45am - 1:00pm Student Animal Legal Defense Fund Meeting 345

12:00pm - 1:00pm Corporate Law Society Blog Informational Meeting C25

12:00pm - 1:00pm Art Law Society Meeting 270

12:00pm - 1:30pm CK Career Services - Professionalism Series Part 1: Dress for Success with Brooks Brothers 170

12:00pm - 1:45pm CK Faculty Meeting 520

12:45pm - 2:00pm Christian Legal Society Weekly Meeting 547

12:45pm - 2:00pm CASCLE Roundtable Discussion 545

2:00pm - 4:00pm MCHS Practice 370

4:00pm - 5:45pm ABA Labor Law Section Trial Ad Team Tryouts C35, C50

4:00pm - 6:00pm Trial Advocacy Team Practice Courtroom

4:30pm - 5:30pm American Constitution Society Meeting C40

5:15pm - 5:50pm Student Animal Legal Defense Fund Meeting 165

WEDNESDAY, SEPTEMBER 23
8:00am - 12:00pm Hispanic Latino Law Student Association Moot Court Practice Courtroom

12:00pm - 1:30pm IIT's Office of Campus Energy & Sustainability Sign Up Pledge Front Lobby

3:00pm - 4:00pm CK Career Services Small & Mid-Size Law Firm Panel 370

3:00pm - 4:00pm Journal of Intellectual Property Associate Editor Training 510

3:00pm - 4:00pm CK Faculty Speaker 520

3:00pm - 4:00pm Decalogue/Jewish Law Society Meeting 210

3:00pm - 4:30pm Immigration Law Society Speaker Joseph Margulies:Guantanamo and the Abuse of Presidential Power C20

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

5:00pm - 5:45pm SSB Student Services/SGSC Speaker 210

THURSDAY, SEPTEMBER 24
9:00am - 6:00pm Women In Law Bake Sale Front Lobby

12:00pm - 1:00pm OILP Speaker on LLM in Space Law 305

3:45pm - 4:45pm National Security and Law Society Meeting 305

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

4:00pm - 5:00pm National Lawyers Guild Meeting 545

4:00pm - 5:30pm Federalist Society Discussion Panel: The Rule of Law in Iraq C35

4:30pm - 6:30pm SSB Jules F. Knapp Entrepreneurship Center Reception 10th Floor Event Room

6:00pm - 7:30pm MCHS Practice 270

FRIDAY, SEPTEMBER 25
8:00am - 9:30am MCHS Practice 370

SATURDAY, SEPTEMBER 26
9:00am - 2:00pm Trial Advocacy Team Practice Courtroom

SUNDAY, SEPTEMBER 27
10:00am - 3:00pm Trial Advocacy Team Practice Courtroom


Building and Library Hours For Fall 2009

Fall Semester
Effective, Monday, August 17, 2009

BUILDING HOURS
Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 8:15 pm

LIBRARY HOURS *
Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 8:00 pm

* Library hours will be extended in early December to accommodate students during final exams (times to-be-announced).


Chicago-Kent Student Hiring Procedures

(updated 8/17/2009)

Faculty - Must see the Faculty Support Administrator (Vince Rivera, x65117, vrivera@kentlaw.edu) prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must now be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.

Fall 2009 PAYROLL AUTHORIZATIONS FOR NEW/CONTINUING STUDENT WORKERS AND PT TEMPORARY EMPLOYEES

A new payroll authorization must be completed for all student and PT temporary “non-benefits eligible” employees who are newly hired or will continue to work after the summer term ends on August 22, 2009.

STUDENT Payroll Authorizations: Should be done on-line as we recently began doing this past Spring. Use “sub”-Account “6307" for NON-WORK STUDY and “6309" for WORK STUDY ELIGIBLE students.

PART-TIME TEMPORARY STAFF (non-benefits eligible folks): Should be done on “hard-copy” - Payroll authorizations are available in the OFFICE OF ADMINISTRATION AND FINANCE, Suite 265 or at: http://www.iit.edu/~controller/payroll_forms.html. Use “sub”-Account “6325" for PT.

The payroll authorization should be filled out completely listing August 23, 2009 or thereafter (if the official hire date is later in the term) as the “Effective Date” of employment and must be submitted on or before work begins.

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax and I-9 forms must be submitted before anyone begins working.

STUDENT EMPLOYMENT END DATES

Use 12/31/2009 for ALL International Students, if a student is a December 2009 graduate and/or if you are unsure whether to hire him/her through the end of the school year.

Use 5/31/2010 if you want to hire students for the entire school year.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.

(For faculty research assistant hiring, contact your faculty assistant or Vince Rivera for assistance).


Student Online Time Entry

Time entry is conducted through IIT's online time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf.
Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

2009 Fall Semester Discount Parking for DTC
Faculty, Staff & Students

(Revised 08/21/2009)

INTERPARK, INC. located at 525 W. Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $13 per 12-hour day for members of the DTC community.

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the 2009 Fall semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$12 per 12-hour day.
*MUST
be purchased in packets of 5 @ $60
Current Normal Rate:
$26 per 12-hour day.
Monthly Pass:
Not available.

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Effective October 30, 2009 for the Fall 2009 semester.

(Spring/Summer 2009 Parking Passes will be honored through September 30, 2009.)

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams). The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$13 per 12 hour day (between 6am - 6pm)
*
Pre-Paid validations sold in sets of 10 @ $130
Current Normal Rate: $26 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.

Effective October 30, 2009 for the Fall 2009 semester.

(Spring/Summer 2009 Parking Passes will be honored through September 30, 2009.)

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 

 

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