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Administration & Finance Office

Headlines for the Week of February 8, 2010

Downtown Campus Scheduled Events

MONDAY, FEBRUARY 8
9:00am - 12:30pm Bar/Bri Review Morning Session Auditorium

11:30am - 2:00pm ILW/Labor & Employment Relations Association Lunch Panel Discussion 10th Floor Event Room

1:00pm - 2:30pm Environmental Moot Court Practice Courtroom

2:00pm - 3:50pm McGee National Practice 170

4:00pm - 8:00pm Trial Advocacy Team Practice Courtroom

4:30pm - 5:45pm Stuart School of Business Net Impact Speaker Auditorium

6:00pm - 8:30pm First Amendment Team Practice 155

6:00pm - 9:30pm Bar/Bri Review Evening Session Auditorium

TUESDAY, FEBRUARY 9
9:00am - 12:30pm Bar/Bri Review Morning Session Auditorium

10:00am - 7:30pm Student Bar Association Bake Sale Front Lobby

11:30am - 2:30pm CK Career Services Chicago Area Law School & Law Firm Luncheon 10th Floor Event Room

11:45am - 1:00pm Toastmasters 570

11:45am - 1:45pm CAJT LiveHelp Volunteer Training 580

12:00pm - 1:00pm CK Career Services National Security Law Careers 370

12:00pm - 1:00pm BLSA Interview/Job Fair Preparation Workshop 345

12:00pm - 1:00pm Law Offices Judicial Externs Information Meeting 270

12:00pm - 1:00pm A2J Student Editorial Board Meeting 547

12:00pm - 1:00pm Society of Law Students for Secularism Meeting 545

12:00pm - 1:15pm CK Faculty Workshop 305

12:00pm - 1:30pm KJF Meeting C25

12:00pm - 1:30pm Moot Court Practice 165

12:00pm - 2:00pm Wagner Labor & Employment Practice Courtroom

12:30pm - 3:30pm ABA Moot Court Practice C35

4:00pm - 6:00pm Trial Advocacy Team Practice Courtroom

5:00pm - 5:45pm KJF Meeting C20

5:00pm - 6:00pm Stuart School of Business Dean's Discussion 590

6:00pm - 9:30pm Bar/Bri Review Evening Session Auditorium

6:00pm - 9:00pm AAJ Trial Team Practice 590

6:15pm - 8:30pm Muslim Law Students Association Meeting 370

WEDNESDAY, February 10
9:00am - 6:00pm Kent Justice Foundation Bake Sale Front Lobby

10:00am - 1:30pm Bar/Bri Review Morning Session Auditorium

12:00pm - 1:30pm KJF Low-Income Tax Assistance Program Training 545

2:00pm - 3:50pm McGee National Practice Courtroom

2:15pm - 4:00pm ABA National Appellate Advocacy Practice 547

3:00pm - 3:45pm Student Hurricane Network Meeting C35

3:00pm - 3:45pm CAJT Self-Help Web Desk Training 590

3:00pm - 4:00pm CK Faculty Workshop 510

4:00pm - 8:00pm Trial Advocacy Team Practice Courtroom

5:30pm - 7:15pm Environmental Moot Court Practice 155

5:30pm - 8:00pm First Amendment Team Practice C50

6:00pm - 9:30pm Bar/Bri Review Evening Session Auditorium

THURSDAY, February 11
9:00am - 5:00pm Student Animal Legal Defense Fund Bake Sale Front Lobby

11:00am - 3:00pm ABA Moot Court Practice 370

1:00pm - 3:00pm Stuart School of Business Webinar: Carbon Capture and Sequestrian Technologies 475

1:00pm - 6:30pm Student Bar Association Blood Drive 2nd Floor Cafeteria

2:00pm - 4:00pm First Amendment Team Practice 570

4:00pm - 8:00pm Trial Advocacy Team Practice Courtroom

6:00pm - 8:00pm CK Dean Alumnus Terry Lavin Reception 10th Floor Event Room

6:00pm - 9:00pm AAJ Trial Team Practice 590

7:00pm - 8:00pm Jessup Moot Court Competition Auditorium

FRIDAY, FEBRUARY 12
8:15am - 6:30pm Jessup Moot Court Competition 305

9:00am - 11:00am Jessup Moot Court Competition C20, C40, C50, 210, 345, & 370

11:30am - 1:30pm Jessup Moot Court Competition C20, C40, 345, 370, 570, & 580

12:00pm - 1:00pm CLE Financial Services Advisory Board Meeting 583

12:00pm - 6:00pm SBA Talent Show Auditions Auditorium

1:00pm - 3:00pm Moot Court Practice 165

1:15pm - 2:30pm CK Admissions Information Sessions 355

2:00pm -4:00pm ABA National Appellate Advocacy Practice 170

2:00pm - 4:00pm Jessup Moot Court Competition C20, C25, C35, C40, 345, & 370

4:30pm - 6:00pm Wagner Labor & Employment Practice 170

4:30pm - 6:30pm Jessup Moot Court Competition C20, C25, C35, C40, C50, & 345

5:00pm - 7:00pm McGee National Practice 270

7:00pm - 8:00pm Jessup Moot Court Competition 165

SATURDAY, FEBRUARY 13
8:15am - 7:30pm Jessup Moot Court Competition 305

8:30am - 3:00pm Stuart School of Business Career Management Speaker 580 & 590

9:30am - 11:30am Jessup Moot Court Competition C20, C25, C35, C40, C50, 165,
170, 210, 270, 345, 545, & 570

9:45am - 12:00pm Environmental Moot Court Practice 547

10:00am - 2:00pm Trial Advocacy Team Practice Courtroom

11:00am - 1:00pm McGee Moot Court Practice 370

12:00pm - 3:00pm SBA Talent Show Auditions Auditorium

12:30pm - 2:30pm Jessup Moot Court Competition C20, C25, C35, C40, C50, 165,
170, 210, 270, 345, 545, & 570

1:00pm - 3:00pm First Amendment Team Practice 355

2:30pm - 4:30pm ABA National Appellate Advocacy Practice Courtroom

3:30pm - 4:00pm Jessup Moot Court Competition Auditorium

4:30pm - 6:30pm Jessup Moot Court Competition C20, C25, C35, & C40

6:30pm - 7:30pm Jessup Moot Court Competition 10th Floor Event Room

SUNDAY, FEBRUARY 14
9:45am - 4:00pm Jessup Moot Court Competition 155

10:00am - 1:00pm AAJ Trial Team Practice 510

10:30am-12:30pm Jessup Moot Court Competition 165 & 170

11:00am - 3:00pm Trial Advocacy Team Practice 370

1:00pm - 3:00pm QWL Jazz Brunch 10th Floor Event Room

1:30pm - 4:00pm Jessup Moot Court Competition Courtroom

3:00pm - 5:00pm ABA National Appellate Advocacy Practice 170


Building and Library Hours
Spring Semester
Effective, Tuesday, January 19, 2010

BUILDING HOURS
Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 8:15 pm

LIBRARY HOURS *
Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 8:00 pm

* Library hours will be extended in early May to accommodate students during final exams (times to-be-announced).


Chicago-Kent Student Hiring Procedures

(updated 01/12/2010)

Faculty - Must see the Faculty Support Administrator (Vince Rivera, x65117, vrivera@kentlaw.edu) prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must now be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.

SPRING 2010 PAYROLL AUTHORIZATIONS FOR NEW STUDENT WORKERS AND PT TEMPORARY EMPLOYEES

A new payroll authorization must be completed for all student and PT temporary “non-benefits eligible” employees who are newly hired.

STUDENT Payroll Authorizations: Should be done on-line as we recently began doing this past Spring. Use “sub”-Account “6307" for NON-WORK STUDY and “6309" for WORK STUDY ELIGIBLE students.

PART-TIME TEMPORARY STAFF (non-benefits eligible folks): Should be done on “hard-copy” - Payroll authorizations are available in the OFFICE OF ADMINISTRATION AND FINANCE, Suite 265 or at: http://www.iit.edu/~controller/payroll_forms.html. Use “sub”-Account “6325" for PT.

The payroll authorization should be filled out completely listing January 19th or thereafter (if the official hire date is later in the term) as the “Effective Date” of employment and must be submitted on or before work begins.

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax and I-9 forms must be submitted before anyone begins working.

Use 5/31/2010 as the employment end date if you want to hire students for the entire spring semester.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.

(For faculty research assistant hiring, contact your faculty assistant or Vince Rivera for assistance).


Student Online Time Entry

Time entry is conducted through IIT's online time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf.
Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

2010 Spring/Summer Semester Discount Parking for DTC
Faculty, Staff & Students

(Revised 1/12/2010)

INTERPARK, INC. located at 525 West Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $13 per 12-hour day for members of the DTC community.

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

IMPERIAL PARKING located at 550 West Jackson Blvd offers a discounted rate of $12 per 12-hour day for member of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the 2010 Spring/Summer semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$12 per 12-hour day.
*MUST
be purchased in packets of 5 @ $60
Current Normal Rate:
$26 per 12-hour day.
Monthly Pass:
Not available.

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Effective February 1, 2010 for the Spring/Summer 2010 semester.

(Fall 2009 Parking Passes will be honored through January 31, 2010.)

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$13 per 12 hour day (between 6am - 6pm)
*
Pre-Paid validations sold in sets of 10 @ $130
Current Normal Rate: $26 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.

Effective February 1, 2010 for the Spring/Summer 2010 semester.

(Fall 2009 Parking Passes will be honored through January 31, 2010.)

Imperial Parking Rates 550 West Jackson
(e
ntrance on Quincy, between Clinton and Jefferson)
Heated 2-level parking garage
Attended Garage
Open Mon-Fri 6 A.M. to 10 P.M.
Closed weekends and holidays

$12 per 12 hour day rate available for prepaid validations sold in sets of 10.
Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $120.
Also offered at the garage is a daily afternoon /evening rate of $6 (all taxes included) starting at 1pm Monday through Friday

**Imperial Parking does not require an IIT Parking Pass.


Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Credit Card Cancellation Information
(If Your Wallet or Purse is Lost or Stolen)
Courtesy of the IIT Public Safety Department, we are providing a list of phone numbers for major credit card companies, department stores, and others, in the event that your wallet or purse is lost or stolen. The list is available by clicking here .

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

DTC Bursar's Office Regular Business Hours

Monday-Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 

 

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