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Administration & Finance Office

Headlines for the Week of September 27, 2010

Downtown Campus Scheduled Events

8:00am - 9:30am IIT President's Office Trusteeship Committee Meeting 581

1:45pm - 3:45pm Moot Court Oral Argument Practice Courtroom

3:45pm - 5:45pm SSB Open Forum for PCA Students 510

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

10:30am-11:45am Julius Getman Brunch 10th Floor Event Room

11:00am - 1:00pm Society of Law Students for Secularism/MLSA Panel Debate 570

11:30am - 1:15pm Environmental Law Society Roundtable Discussion 583

11:45am - 1:00pm Intellectual Property Law Society Brown Bag Lunch 355

11:45am - 1:00pm Toastmasters C35

12:00pm - 1:00pm CK Career Services Office: Dress Like You've Got the Job 580

12:00pm - 1:15pm Julius Getman Public Lecture Auditorium

12:00pm - 1:45pm Corporate Law Society Meeting 510

12:45pm - 1:45pm Christian Legal Society Meeting 545

1:30pm - 2:30pm Julius Getman Reception Front Lobby

3:30pm - 5:00pm OILP Presentation by Legal Writing Expert Terri LeClercq 570

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

5:30pm - 7:30pm SSB ACE Partner Orientation 510

11:00am - 6:30pm SALSA Samosa Sale Front Lobby

1:45pm - 3:45pm Moot Court Oral Argument Practice Courtroom

3:00pm - 3:30pm Law Offices Informational Meeting 510

3:00pm - 4:00pm CK Career Services Office and National Security Law Society
Management Fellowships Program 270

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

7:30pm - 9:30pm Journal of International & Comparative Law Executive Board Meeting 355

9:00am - 12:00pm International Law & Policy US/China Transparency Project Delegation Meeting 305

11:30am - 1:00pm IP Program Conference Speakers Luncheon 10th Floor Event Room

12:00pm - 2:00pm Lambdas Speaker Luncheon 580

12:00pm - 2:00pm LGBT Civil Rights in the Obama Justice Department 570

1:00pm - 6:00pm IP Program Conference Auditorium & Front Lobby

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

5:00pm - 7:00pm IP Program Conference Reception Front Lobby

10:00am - 1:00pm Stuart School of Business Faculty Meeting 580

12:00pm - 8:00pm SSB Career Management/NAAAP Reception 10th Floor Event Room

12:30pm - 2:30pm CK Admissions Information Sessions 355

1:00pm - 5:30pm SSB MBA Speaker Auditorium & Front Lobby

3:00pm - 5:00pm Moot Court Oral Argument Practice 345

4:30pm - 5:30pm National Lawyers Guild General Meeting 155

8:30am - 6:00pm SSB/CMC Conference With NAAAP Auditorium & Front Lobby

8:30am - 6:00pm SSB/CMC NAAAP Networking 10th Floor Event Room

9:00am - 2:00pm Trial Advocacy Team Practice Courtroom

10:00am - 3:00pm Trial Advocacy Team Practice Courtroom


Fall 2010 Semester Building and Library Hours

The new hours for the FALL SEMESTER will begin on MONDAY, AUGUST 16, 2010.
The building and library hours are as follows:

Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 8:15 pm

Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 8:00 pm

* Library hours will be extended in early December to accommodate students during final exams (times to-be-announced).


Elevator Maintenance Scheduled

A full inspection of the building elevators was recently completed and it was recommended that the hoist ropes on all of the passenger elevators be replaced.
(This does not include the internal library elevator.) It should be noted that there are no safety concerns at this time. However, the work needs to be completed now since the RFP process for elevator maintenance is in progress and the current service provider, Otis Elevator, is obligated to do the work under the current contract terms.

One elevator car will be taken out of service each week. It will take approximately 4-5 days to replace the ropes on each elevator. The work is scheduled to begin on
Tuesday, September 28th and be completed on Friday, November 5th.
Work will be done Monday through Friday, from 7:00 am - 3:00 pm each day.

Otis will be accessing each elevator to do the work on the Concourse and 10th floor. There will be barricades placed in the area around the elevator that is being serviced on these two floors. There will be some noise in the elevator vestibules (mostly vacuuming and hammering).

We encourage you to use the stairs whenever possible since there will be increased wait times for elevators until the work is completed.

Chicago-Kent Student Hiring Procedures

(updated 08/09/2010)

Faculty - Must see the Faculty Support Administrator (Vince Rivera, x65117, prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.

International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.


A new payroll authorization must be completed for all student employees who are newly hired or will continue to work for you after the summer term ends on August 21, 2010.

STUDENT Payroll Authorizations: Should be done on-line.
Use "sub"-Account "6307" for NON-WORK STUDY and"6309" for WORK STUDY ELIGIBLE students.

The payroll authorization should be filled out completely listing August 22, 2010 or thereafter (if the official hire date is later in the term) as the "Effective Date" of employment and must be submitted on or before work begins.

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax, I-9 and Direct Deposit Authorization Forms must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

The student pay rate will remain at $10.00 per hour.


Use 12/31/2010 for ALL International Students, if a student is a December 2010 graduate and/or if you are unsure whether to hire him/her through the end of the school year. (A new Payroll Authorization must be done each term for international students.)

Use 5/31/2011 if you want to hire students for the entire school year.


Community Service FWS
FWS funding for community service positions will be available during the Fall 2010 and Spring 2011 semesters. IIT approved Community Service positions are funded 100% by the federal government and are NOT available for hiring of faculty research assistants or general departmental employment.

General FWS
Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Fall and Spring semesters only. The reason that the general work study split is different than last year (75% FWS/25% dept) is because FWS support from the federal government was significantly less than previous year levels.

The 2011 FWS FOAP is 341025 207A 6309 2451.

Student Online Time Entry

Time entry is conducted through IIT's online time entry for all students and staff. Instructions for Web Time Entry can be found at:
Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

Fall 2010 Semester Discount Parking for DTC
Faculty, Staff & Students

(Revised 9/21/2010)

INTERPARK, INC. located at 525 West Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $13 per 12-hour day for members of the DTC community.

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

IMPERIAL PARKING located at 550 West Jackson Blvd offers a discounted rate of $12 per 12-hour day for member of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the Fall 2010 semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265


  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$12 per 12-hour day.
be purchased in packets of 5 @ $60
Current Normal Rate:
$26 per 12-hour day.
Monthly Pass:
Not available.

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Effective October 1, 2010 for the Fall 2010 semester.

(Spring/Summer 2010 Parking Passes will be honored through September 30, 2010.)

(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$13 per 12 hour day (between 6am - 6pm)
Pre-Paid validations sold in sets of 10 @ $130
Current Normal Rate: $26 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.

Effective October 1, 2010 for the Fall 2010 semester.

(Spring/Summer 2010 Parking Passes will be honored through September 30, 2010.)

Imperial Parking Rates 550 West Jackson
ntrance on Quincy, between Clinton and Jefferson)
Heated 2-level parking garage
Attended Garage
Open Mon-Fri 6 A.M. to 10 P.M.
Closed weekends and holidays

$12 per 12 hour day rate available for prepaid validations sold in sets of 10.
Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $120.

Also offered at the garage Monday through Friday:

Sunrise Special: in between 6am - 7am $10 per day
Early Bird Special: in between 7am - 8am $14 per day
Afternoon/Evening: in after 1pm $6 per day

**Imperial Parking does not require an IIT Parking Pass.

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Credit Card Cancellation Information
(If Your Wallet or Purse is Lost or Stolen)
Courtesy of the IIT Public Safety Department, we are providing a list of phone numbers for major credit card companies, department stores, and others, in the event that your wallet or purse is lost or stolen. The list is available by clicking here .

Shuttle Bus Schedule

Updated bus route schedules can be obtained at:

For questions regarding the shuttlebus schedule and service please e-mail

DTC Bursar's Office Regular Business Hours

Monday, Wednesday, Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Tuesday: 11:00am - 7:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:15am - 4:45pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours. 



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