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Administration & Finance Office

Headlines for the Week of March 28, 2011

Downtown Campus Scheduled Events

MONDAY, MARCH 28
8:30am - 6:00pm Kent Justice Foundation Auction Ticket Sales Front Lobby

2:15pm - 3:15pm Moot Court Honor Society Oral Argument Practice Courtroom

3:00pm - 4:30pm CK Admissions Honors Feedback Meeting 700

4:00pm - 7:00pm Trial Advocacy Team Practice Courtroom

4:30pm - 6:15pm Evening Law Student Society Meet and Greet 10th Floor Event Room

6:00pm - 8:00pm Billings, Exum & Frye Moot Court Practice C50

TUESDAY, MARCH 29
10:30am-12:00pm International Law & Policy Comparative Law Meeting 355

10:30am-12:30pm Billings, Exum & Frye Moot Court Practice 570

11:45am-12:45pm Environmental Law Society Roundtable 583

12:00pm - 1:00pm CK Career Services First Defense Legal Aid Street Law Training 580

12:00pm - 1:00pm BLSA Oral Argument Workshop 345

12:00pm - 1:30pm CK Faculty Workshop 520

12:00pm - 2:00pm Corporate Law Society Discussion 581

12:45pm - 1:45pm Christian Legal Society Meeting 583

4:00pm - 7:00pm Trial Advocacy Team Practice Courtroom

4:30pm - 6:00pm Evening Law Student Society Informational Panel 590

6:00pm - 9:00pm Stuart School of Business Alumni Workshop: Networking Naturally Auditorium, Front Lobby

WEDNESDAY, MARCH 30
8:30am - 6:00pm Kent Justice Foundation Auction Ticket Sales Front Lobby

3:00pm - 3:45pm CK Career Services Education & School Law Private Sector Careers Panel 270

3:00pm - 4:00pm CK Career Services First Defense Legal Aid 711 Training 590

3:00pm - 4:00pm CK Faculty Talk with Lori Andrews 510

4:00pm - 7:00pm Trial Advocacy Team Practice Courtroom

5:00pm - 7:00pm Billings, Exum & Frye Moot Court Practice 570

5:45pm - 8:30pm HLLSA Networking Reception 10th Floor Event Room

6:30pm - 7:45pm HLLSA Panel 305

THURSDAY, MARCH 31
1:00pm - 2:00pm Intellectual Property Law Society Discussion 355

4:00pm - 5:50pm Bar Exam Prep Class 590

4:00pm - 7:00pm Trial Advocacy Team Practice Courtroom

5:00pm - 10:30pm Kent Justice Foundation Auction Auditorium & Front Lobby

5:30pm - 7:30pm Immigration Law Society Networking Soiree 10th Floor Event Room

FRIDAY, APRIL 1
12:30pm - 2:00pm CK Admissions Information Sessions 345

5:00pm - 8:00pm CK Admissions Admitted Student Weekend 10th Floor Event Room

SATURDAY, APRIL 2
8:30am - 10:00pm CK Admissions Diversity Breakfast for Admitted Students Event Room & 305

9:00am - 2:00pm CK Admissions Admitted Student Weekend Auditorium, Lobby, 210, 270

9:00am - 2:00pm Trial Advocacy Team Practice Courtroom

10:30am - 5:00pm Muslim Law Students Association College Preparedness Event 510

2:30pm - 5:00pm Society of American Law Teachers Board Meetup 305

SUNDAY, APRIL 3
10:00am - 3:00pm Trial Advocacy Team Practice Courtroom

 

Spring 2011 Building and Library Hours

Effective Tuesday, January 18, 2011

BUILDING HOURS
Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 6:00 pm

LIBRARY HOURS *
Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 5:00 pm

Extended Hours:
On Saturday, February 12, the Building will close at 9:00 pm
On Sunday, April 10, the Building will open at 8:45 am

* Library hours will be extended in early May to accommodate students during final exams (times to-be-announced).

 

Chicago-Kent Student Hiring Procedures

(updated 08/09/2010)

Faculty - Must see the Faculty Support Administrator (Vince Rivera, x65117, vrivera@kentlaw.edu) prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.


Spring 2011 CHICAGO-KENT STUDENT HIRING

A new payroll authorization must be completed for all student employees who are:

  • New hires
  • International Students that will continue to work after the Fall term ends on 12/31/10
    (A new Payroll Authorization must be done each term for international students.)

STUDENT Payroll Authorizations: Should be done on-line. Use "sub"-Account "6307" for NON-WORK STUDY and "6309" for WORK STUDY ELIGIBLE students.

The payroll authorization should be filled out completely listing January 2 or thereafter (if the official hire date is later in the term) as the "Effective Date" of employment and must be submitted on or before work begins.

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax, I-9 and Direct Deposit Authorization Forms must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

The student pay rate will remain at $10.00 per hour.

STUDENT EMPLOYMENT END DATES

Use 5/31/2011 for ALL Students.

FEDERAL WORK STUDY (FWS)

Community Service FWS
FWS funding for community service positions will be available during the Spring 2011 semester. IIT approved Community Service positions are funded 100% by the federal government and are NOT available for hiring of faculty research assistants or general departmental employment.

General FWS
Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Spring semester only.

The FY11 FWS FOAP is 341025 207A 6309 2451.


Student Online Time Entry

Time entry is conducted through IIT's online time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf.
Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.


2011 Biweekly Pay Calendar

Pay Period
Number

First Day of Pay Period
(Start Date)
Last Day of Pay Period
(End Date)
Submission
Deadline
Employee - 10 am
Approver - 4 pm
Pay Date
1
12/26/10
01/08/11
01/10/11
01/14/11
2
01/09/11
01/22/11
01/24/11
01/28/11
3
01/23/11
02/05/11
02/07/11
02/11/11
4
02/06/11
02/19/11
02/21/11
02/25/11
5
02/20/11
03/05/11
03/07/11
03/11/11
6
03/06/11
03/19/11
03/21/11
03/25/11
7
03/20/11
04/02/11
04/04/11
04/08/11
8
04/03/11
04/16/11
04/18/11
04/22/11
9
04/17/11
04/30/11
05/02/11
05/06/11
10
05/01/11
05/14/11
05/16/11
05/20/11
11
05/15/11
05/28/11
05/30/11
06/03/11
12
05/29/11
06/11/11
06/13/11
06/17/11
13
06/12/11
06/25/11
06/27/11
07/01/11
14
06/26/11
07/09/11
07/11/11
07/15/11
15
07/10/11
07/23/11
07/25/11
07/29/11
16
07/24/11
08/06/11
08/08/11
08/12/11
17
08/07/11
08/20/11
08/22/11
08/26/11
18
08/21/11
09/03/11
09/02/11*
09/09/11
19
09/04/11
09/17/11
09/19/11
09/23/11
20
09/18/11
10/01/11
10/03/11
10/07/11
21
10/02/11
10/15/11
10/17/11
10/21/11
22
10/16/11
10/29/11
10/31/11
11/04/11
23
10/30/11
11/12/11
11/14/11
11/18/11
24
11/13/11
11/26/11
11/28/11
12/02/11
25
11/27/11
12/10/11
12/12/11
12/16/11
26
12/11/11
12/24/11
12/19/11*
12/30/11

NOTE: * Denotes early timesheet submission date. (Dates are subject to change).

Spring 2011 Semester
Discount Parking for DTC Faculty, Staff & Students

(Revised 01/26/2011)

INTERPARK, INC. located at 525 West Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $13 per 12-hour day for members of the DTC community.

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

IMPERIAL PARKING located at 550 West Jackson Blvd offers a discounted rate of $12 per 12-hour day for member of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the Spring/Summer 2011 semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$12 per 12-hour day.
*MUST
be purchased in packets of 5 @ $60
Current Normal Rate:
$26 per 12-hour day.
Monthly Pass:
Not available.

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Effective February 1, 2011 for the Spring/Summer 2011 semester.

(Fall 2010 Parking Passes will be honored through January 31, 2011.)

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$13 per 12 hour day (between 6am - 6pm)
*
Pre-Paid validations sold in sets of 10 @ $130
Current Normal Rate: $26 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.

Effective February 1, 2011 for the Spring 2011 semester.

(Fall 2010 Parking Passes will be honored through January 31, 2011.)

Imperial Parking Rates 550 West Jackson
(e
ntrance on Quincy, between Clinton and Jefferson)
Heated 2-level parking garage
Attended Garage
Open Mon-Fri 6 A.M. to 10 P.M.
Closed weekends and holidays

$12 per 12 hour day rate available for prepaid validations sold in sets of 10.
Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $120.

Also offered at the garage Monday through Friday:

Sunrise Special: in between 6am - 7am $11 per day
Early Bird Special: in between 7am - 8am $14 per day
Afternoon/Evening: in after 1pm $6 per day

**Imperial Parking does not require an IIT Parking Pass.

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Credit Card Cancellation Information
(If Your Wallet or Purse is Lost or Stolen)
Courtesy of the IIT Public Safety Department, we are providing a list of phone numbers for major credit card companies, department stores, and others, in the event that your wallet or purse is lost or stolen. The list is available by clicking here .

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.


DTC Bursar's Office Regular Business Hours

Monday through Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours

 

Chicago B Cycle Bike Rental Program

The Chicago B Cycle Program allows for bike rental from any self-service B Cycle bike station and return to any station located throughout the city. The IIT Main Campus is participating in the B Cycle Program and two bike stations will be installed at the main campus for use by faculty, staff and students this April.

We are trying to gauge the level of interest for having a bike station installed here at the Downtown Campus (we'd locate it on the side or back of our building). Therefore, if you are interested in having a B Cycle station conveniently located at the DTC, we'd appreciate it if you would fill out a short survey (link below) by Wednesday, March 23rd.

Survey


Whether or not we have a station located here, all IIT faculty, staff and students from any IIT campus can purchase a one year membership for $25 which allows for:

Unlimited trips per day

Up to 2-hours per trip, post 2-hours*, and $5 per 30 minutes for trips that exceed 2-hours

(* Post 2-hours means you can take the bike out for up to 2-hours, return it and get another bike 2 hours after the first bike was returned without incurring additional charges)

*The regular membership rate is $25 per month for students/seniors and $35 per month for all others.

Several B Cycle stations are already located in the Loop and UIC areas including:

Daley Plaza
Millennium Park
541 N. Fairbanks
John Hancock Building
800 S. Halsted -- UIC
1221 S. Halsted - UIC

Chicago B Cycle expects to have more than 50 stations available by this summer.

Detailed information about the program can be viewed at the link below:

B-Cycle

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