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Administration & Finance Office

Headlines for the Weeks of May 23 & 30, 2011

Downtown Campus Scheduled Events

SUNDAY, MAY 29
Building Closed - Memorial Day Holiday

MONDAY, MAY 30
Building Closed - Memorial Day Holiday

TUESDAY, MAY 31
8:30am - 12:30pm BARBRI Workshop Auditorium, C20, C25, C35, C40, C50
165, 170, 210, 270, 345, 370

1:30pm - 5:30pm BARBRI Workshop Auditorium, C20, C40, C50

6:00pm - 10:00pm BARBRI Workshop Auditorium

WEDNESDAY, JUNE 1
9:00am - 12:30pm BARBRI Workshop Auditorium, C20, C25, C35, C40, C50
165, 170, 210, 270, 345, 370

12:00pm - 2:30pm Legal Research & Writing Lexis Research System Demo 580

1:30pm - 5:00pm BARBRI Workshop Auditorium, C20, C40, C50

6:00pm - 9:30pm BARBRI Workshop Auditorium

THURSDAY, JUNE 2
8:00am - 5:00pm CLE/CPE Conference on Not-For-Profit Organizations Auditorium & Front Lobby

9:30am - 11:00am Alumni Association Golden Reunion Meeting 583

4:30pm - 6:30pm Global Association of Risk Professionals, Chicago Chapter Panel
Discussion: Chief Risk Officers C20

5:30pm - 8:00pm SSB US Green Building Council Networking Event 580

FRIDAY, JUNE 3
9:00am - 12:30pm BARBRI Workshop Auditorium, C20, C25, C35, C40, C50
165, 170, 210, 270, 345, 370

12:00pm - 1:00pm CLE/CPE Financial Services Law Conference Meeting 583

1:30pm - 5:00pm BARBRI Workshop Auditorium, C20, C40, C50

6:00pm - 9:30pm BARBRI Workshop Auditorium

SATURDAY, JUNE 4
9:00am - 12:30pm BARBRI Workshop Auditorium, C20, C25, C35, C40, C50,
165, 170, 210, 270, 345, 370, 510, 520, 570, 580, 590

SUNDAY, JUNE 5

No Events Scheduled

Summer Building and Library Hours

MONDAY, MAY 16 through SATURDAY, JULY 30:

BUILDING HOURS

MAY 16 - JULY 14 (Except MEMORIAL and INDEPENDENCE weekends as noted below)
Sunday 11:00 am - 6:00 pm
Monday-Thursday 7:15 am - 10:15 pm
Friday 7:15 am - 10:00 pm
Saturday* 8:30 am - 6:00 pm

JULY 15 - JULY 30 (Read Period/Summer Exam Hours/Bar Study)
Sunday 9:30 am - 10:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 10:15 pm
Saturday 7:30 am - 10:15 pm

LIBRARY HOURS

MAY 16 - JULY 14 (Except MEMORIAL and INDEPENDENCE weekends as noted below)
Sunday CLOSED
Monday-Thursday 8:00 am - 10:00 pm
Friday 8:00 am - 6:00 pm
Saturday 9:00 am - 5:00 pm

JULY 15 - JULY 30 (Read Period/Summer Exam Hours/Bar Study)
Sunday 10:00 am - 10:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 10:00 pm
Saturday* 9:00 am - 10:00 pm

*NOTE: On Saturday, July 30th, the library will close at 5:00 pm

MEMORIAL DAY HOLIDAY HOURS
Saturday, May 28 Building Hours - 8:30 am - 7:00 pm
Library Hours - 9:00 am - 5:00 pm
Sunday, May 29 CLOSED (Building and Library)
Monday, May 30 CLOSED (Building and Library)

INDEPENDENCE DAY HOLIDAY HOURS
Sunday, July 3 CLOSED (Building and Library)
Monday, July 4 CLOSED (Building and Library)

 

Chicago-Kent Student Hiring Procedures


Faculty - Must see the Faculty Support Administrator (Vince Rivera, x65117, vrivera@kentlaw.edu) prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.


Summer 2011 CHICAGO-KENT STUDENT HIRING

GENERAL STUDENT & PART-TIME TEMPORARY Employment for the Summer Term

A new Payroll Authorization must be completed for all student and Part-Time (PT) Temporary "non-benefits eligible" employees who will continue to work for you after May 28th. (Note: this year the "Summer Term" runs from May 29 through August 20, 2011).

STUDENT Payroll Authorizations: Should be done on-line

PT TEMPORARY STAFF (non-benefits eligible folks) Payroll Authorizations: Should be done on "hard-copy". Payroll Authorizations are available in the OFFICE OF ADMINISTRATION AND FINANCE, SUITE 265 or on-line at http://www.iit.edu/policy_procedures/forms/pay_payroll_authorization_form.pdf

The Payroll Authorization should be filled out completely listing May 29, 2011 as the "Effective Date" of employment and must be submitted on or before this date.

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax, I-9 and Direct Deposit Authorization Forms must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

Below lists the criteria for Student Worker status vs PT Temporary status for the summer term:

STUDENT EMPLOYEE STATUS (use "sub"-Account "6307")

In order for a student to qualify for "student status" under IRS regulations (i.e., exempt from FICA tax), the student must be registered for at least THREE (3) credit hours during the summer term.

PT TEMPORARY/NON STUDENT STATUS (use "sub"-Account "6325")

Use "sub"-Account "6325" for PT Temporary staff. You should also use "6325" for student employees that are not registered for at least three (3) credit hours during the summer 2011 term since they are considered a PT Temporary employee. FICA taxes will be taken out of PT Temporary employee paychecks and the employer FICA match will be charged to your account (the FICA rate is currently 7.65%).

FEDERAL WORK STUDY (FWS) FOR THE SUMMER TERM

FWS will NOT be available for first portion of the summer term which runs from May 29 through June 30.

FWS will be available for Community Service positions ONLY for the second portion of the summer term which runs from July 1 through August 20.

Details about FWS Community Service paperwork and account information will be released at a later date.

STUDENT PAY RATES

The student pay rate will remain at $10.00 per hour.

Please contact me if you have any questions.


Student Online Time Entry

Time entry is conducted through IIT's online time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf.
Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 7-3375.


2011 Biweekly Pay Calendar

Pay Period
Number

First Day of Pay Period
(Start Date)
Last Day of Pay Period
(End Date)
Submission
Deadline
Employee - 10 am
Approver - 4 pm
Pay Date
1
12/26/10
01/08/11
01/10/11
01/14/11
2
01/09/11
01/22/11
01/24/11
01/28/11
3
01/23/11
02/05/11
02/07/11
02/11/11
4
02/06/11
02/19/11
02/21/11
02/25/11
5
02/20/11
03/05/11
03/07/11
03/11/11
6
03/06/11
03/19/11
03/21/11
03/25/11
7
03/20/11
04/02/11
04/04/11
04/08/11
8
04/03/11
04/16/11
04/18/11
04/22/11
9
04/17/11
04/30/11
05/02/11
05/06/11
10
05/01/11
05/14/11
05/16/11
05/20/11
11
05/15/11
05/28/11
05/30/11
06/03/11
12
05/29/11
06/11/11
06/13/11
06/17/11
13
06/12/11
06/25/11
06/27/11
07/01/11
14
06/26/11
07/09/11
07/11/11
07/15/11
15
07/10/11
07/23/11
07/25/11
07/29/11
16
07/24/11
08/06/11
08/08/11
08/12/11
17
08/07/11
08/20/11
08/22/11
08/26/11
18
08/21/11
09/03/11
09/02/11*
09/09/11
19
09/04/11
09/17/11
09/19/11
09/23/11
20
09/18/11
10/01/11
10/03/11
10/07/11
21
10/02/11
10/15/11
10/17/11
10/21/11
22
10/16/11
10/29/11
10/31/11
11/04/11
23
10/30/11
11/12/11
11/14/11
11/18/11
24
11/13/11
11/26/11
11/28/11
12/02/11
25
11/27/11
12/10/11
12/12/11
12/16/11
26
12/11/11
12/24/11
12/19/11*
12/30/11

NOTE: * Denotes early timesheet submission date. (Dates are subject to change).

Summer 2011 Semester
Discount Parking for DTC Faculty, Staff & Students

(Revised 01/26/2011)

INTERPARK, INC. located at 525 West Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $13 per 12-hour day for members of the DTC community.

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

IMPERIAL PARKING located at 550 West Jackson Blvd offers a discounted rate of $12 per 12-hour day for member of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the Spring/Summer 2011 semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$12 per 12-hour day.
*MUST
be purchased in packets of 5 @ $60
Current Normal Rate:
$26 per 12-hour day.
Monthly Pass:
Not available.

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Effective February 1, 2011 for the Spring/Summer 2011 semester.

(Fall 2010 Parking Passes will be honored through January 31, 2011.)

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$13 per 12 hour day (between 6am - 6pm)
*
Pre-Paid validations sold in sets of 10 @ $130
Current Normal Rate: $26 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.

Effective February 1, 2011 for the Spring 2011 semester.

(Fall 2010 Parking Passes will be honored through January 31, 2011.)

Imperial Parking Rates 550 West Jackson
(e
ntrance on Quincy, between Clinton and Jefferson)
Heated 2-level parking garage
Attended Garage
Open Mon-Fri 6 A.M. to 10 P.M.
Closed weekends and holidays

$12 per 12 hour day rate available for prepaid validations sold in sets of 10.
Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $120.

Also offered at the garage Monday through Friday:

Sunrise Special: in between 6am - 7am $11 per day
Early Bird Special: in between 7am - 8am $14 per day
Afternoon/Evening: in after 1pm $6 per day

**Imperial Parking does not require an IIT Parking Pass.

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Credit Card Cancellation Information
(If Your Wallet or Purse is Lost or Stolen)
Courtesy of the IIT Public Safety Department, we are providing a list of phone numbers for major credit card companies, department stores, and others, in the event that your wallet or purse is lost or stolen. The list is available by clicking here .

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.


DTC Bursar's Office Regular Business Hours

Monday through Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours

 

CALENDARS

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.: Alumni event calendar

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