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Administration & Finance Office

Headlines for the Week of September 5, 2011

Downtown Campus Scheduled Events

SATURDAY, SEPTEMBER 3
9:00am - 2:00pm Trial Advocacy Team Practice Courtroom

SUNDAY, SEPTEMBER 4
10:00am - 3:00pm Trial Advocacy Team Practice Courtroom

MONDAY, SEPTEMBER 5
Building Closed - Labor Day Holiday

TUESDAY, SEPTEMBER 6
11:00am - 12:00pm CK Dean's Office Volunteers Meeting 700

11:00am - 1:00pm SBA Student Organization Fair 2nd and 3rd Floor Atrium

12:00pm - 1:00pm CK Career Services Employer Lunches 583

12:00pm - 1:30pm CK Faculty Speaker 10th Floor Event Room

12:00pm - 1:30pm Environmental Law Society Meeting C35

4:00pm - 6:00pm SBA Student Organization Fair 2nd and 3rd Floor Atrium

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

WEDNESDAY, SEPTEMBER 7
12:00pm - 1:00pm CK Career Services Employer Lunches 583

2:45pm - 4:00pm SELS Meeting 520

3:00pm - 4:00pm ISLAT Speaker: Nina Burleigh "Amanda Knox Trial" 590

3:00pm - 4:00pm APALSA Meeting 170

3:00pm - 4:00pm Student Humanitarian Network Meeting C20

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

5:00pm - 10:00pm Intellectual Property Law Society Reception Front Lobby

5:30pm - 7:30pm CK Alumni Association Externship Reception 10th Floor Event Room

6:00pm - 9:00pm Trial Ad Stetson Team Practice C40

THURSDAY, SEPTEMBER 8
12:00pm - 1:00pm CK Career Services Employer Lunches 583

12:00pm - 1:30pm CK Admissions New Student Advocates 305

4:00pm - 9:00pm Trial Advocacy Team Practice Courtroom

FRIDAY, SEPTEMBER 9

12:30pm - 1:30pm CK Admissions Information Session 355

1:30pm - 3:30pm International Law & Policy LL.M. Legal Research Training 590

SATURDAY, SEPTEMBER 10
9:00am - 2:00pm Trial Advocacy Team Practice Courtroom

9:00am - 2:00pm Trial Ad Stetson Team Practice 370

10:00am - 5:00pm Get Prepped LLC LSAT Preparation Class 345

1:00pm - 5:00pm APALSA Speaker: Dean of UIC, Dr. Kim 10th Floor Event Room

1:00pm - 5:00pm SSB 2011 Chicago Architecture Tour Rehearsal Auditorium


SUNDAY, SEPTEMBER 11

10:00am - 3:00pm Trial Advocacy Team Practice Courtroom

10:00am - 3:00pm Trial Ad Stetson Team Practice 370

10:00am - 3:30pm Trial Advocacy Lone Star Trial Team Practice 570, 580

10:00am - 5:00pm Get Prepped LLC LSAT Preparation Class 345

6:00pm - 8:00pm Student Bar Association Meeting 305


Fall Semester Building & Library Hours

Effective MONDAY, AUGUST 15

BUILDING HOURS
Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 6:00 pm

LIBRARY HOURS *
Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 5:00 pm

Labor Day Holiday

Saturday (September 3)
Building Hours 8:30 am - 4:30 pm
Library CLOSED

Sunday (September 4)
Building Hours 9:30 am - 2:00 pm
Library CLOSED

Monday (September 5)
Building Hours CLOSED
Library Hours CLOSED

* Library hours will be extended in early December to accommodate students during final exams (times to-be-announced).


Chicago-Kent Student Hiring Procedures


Faculty - Must see the Faculty Support Administrator (Vince Rivera, x65117, vrivera@kentlaw.edu) prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.


FALL 2011 CHICAGO-KENT STUDENT HIRING

A new payroll authorization must be completed for all student and PT temporary "non-benefits eligible" employees who are newly hired or will continue to work for you after the summer term ends on August 20, 2011.

STUDENT Payroll Authorizations: Should be done on-line. Use "sub"-Account "6307" for NON-WORK STUDY and "6309" for WORK STUDY ELIGIBLE students.

PART-TIME TEMPORARY STAFF (non-benefits eligible folks): Should be done on "hard-copy" - Payroll authorizations are available in the OFFICE OF ADMINISTRATION AND FINANCE, Suite 265 or at http://www.iit.edu/policy_procedures/forms/pay_payroll_authorization_form.pdf
Use "sub"-Account "6325" for PT.

The payroll authorization should be filled out completely listing August 21, 2011 or thereafter (if the official hire date is later in the term) as the "Effective Date" of employment and must be submitted on or before work begins.

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax, I-9 and Direct Deposit Authorization Forms must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

STUDENT EMPLOYMENT END DATES

Use 12/31/2011 for ALL International Students, if a student is a December 2011 graduate and/or if you are unsure whether to hire him/her through the end of the school year. (A new Payroll Authorization must be done each term for international students.)

Use 5/31/2012 if you want to hire students for the entire school year.


FEDERAL WORK STUDY (FWS)

FWS funding for community service positions will be available during the Fall 2011 and Spring 2012 semesters. IIT Approved Community Service positions are funded 100% by the federal government and are NOT available for hiring of faculty research assistants or general departmental employment.

Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Fall and Spring semesters only.

The 2012 FWS FOAP is 341032 207A 6309 2451.

The student pay rate will remain at $10.00 per hour.


Student Online Time Entry

Time entry is conducted through IIT's online time entry for all students and staff. Instructions for Web Time Entry can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf.
Please print out this "Timekeeping Manual" for student workers so that you have it as a reference for each pay period you will need to enter time worked on-line.

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 7-3375.


2011 Biweekly Pay Calendar

Pay Period
Number

First Day of Pay Period
(Start Date)
Last Day of Pay Period
(End Date)
Submission
Deadline
Employee - 10 am
Approver - 4 pm
Pay Date
1
12/26/10
01/08/11
01/10/11
01/14/11
2
01/09/11
01/22/11
01/24/11
01/28/11
3
01/23/11
02/05/11
02/07/11
02/11/11
4
02/06/11
02/19/11
02/21/11
02/25/11
5
02/20/11
03/05/11
03/07/11
03/11/11
6
03/06/11
03/19/11
03/21/11
03/25/11
7
03/20/11
04/02/11
04/04/11
04/08/11
8
04/03/11
04/16/11
04/18/11
04/22/11
9
04/17/11
04/30/11
05/02/11
05/06/11
10
05/01/11
05/14/11
05/16/11
05/20/11
11
05/15/11
05/28/11
05/30/11
06/03/11
12
05/29/11
06/11/11
06/13/11
06/17/11
13
06/12/11
06/25/11
06/27/11
07/01/11
14
06/26/11
07/09/11
07/11/11
07/15/11
15
07/10/11
07/23/11
07/25/11
07/29/11
16
07/24/11
08/06/11
08/08/11
08/12/11
17
08/07/11
08/20/11
08/22/11
08/26/11
18
08/21/11
09/03/11
09/02/11*
09/09/11
19
09/04/11
09/17/11
09/19/11
09/23/11
20
09/18/11
10/01/11
10/03/11
10/07/11
21
10/02/11
10/15/11
10/17/11
10/21/11
22
10/16/11
10/29/11
10/31/11
11/04/11
23
10/30/11
11/12/11
11/14/11
11/18/11
24
11/13/11
11/26/11
11/28/11
12/02/11
25
11/27/11
12/10/11
12/12/11
12/16/11
26
12/11/11
12/24/11
12/19/11*
12/30/11

NOTE: * Denotes early timesheet submission date. (Dates are subject to change).

Fall 2011 Semester
Discount Parking for DTC Faculty, Staff & Students

(Revised 01/26/2011)

INTERPARK, INC. located at 525 West Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $13 per 12-hour day for members of the DTC community.

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $12 per 12-hour day for members of the DTC community.

IMPERIAL PARKING located at 550 West Jackson Blvd offers a discounted rate of $12 per 12-hour day for member of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the Spring/Summer 2011 semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$12 per 12-hour day.
*MUST
be purchased in packets of 5 @ $60
Current Normal Rate:
$26 per 12-hour day.
Monthly Pass:
$129

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

Effective February 1, 2011 for the Spring/Summer 2011 semester.

(Fall 2010 Parking Passes will be honored through January 31, 2011.)

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$13 per 12 hour day (between 6am - 6pm)
*
Pre-Paid validations sold in sets of 10 @ $130
Current Normal Rate: $26 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.

Effective February 1, 2011 for the Spring 2011 semester.

(Fall 2010 Parking Passes will be honored through January 31, 2011.)

Imperial Parking Rates 550 West Jackson
(e
ntrance on Quincy, between Clinton and Jefferson)
Heated 2-level parking garage
Attended Garage
Open Mon-Fri 6 A.M. to 10 P.M.
Closed weekends and holidays

$12 per 12 hour day rate available for prepaid validations sold in sets of 10.
Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $120.

Also offered at the garage Monday through Friday:

Sunrise Special: in between 6am - 7am $11 per day
Early Bird Special: in between 7am - 8am $14 per day
Afternoon/Evening: in after 12:30pm $6 per day

**Imperial Parking does not require an IIT Parking Pass.

DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!

The Downtown Campus has an Automated External Defibrillator (AED) to make early defibrillation immediately available in cardiac emergencies.

WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone, at anytime, without warning, without symptoms, and regardless of age or health. SCA is most often caused by an electrical malfunction that makes the heart quiver ineffectively. Defibrillation, an electric shock across the heart, is the only effective treatment for this malfunction. It stops the ineffective quivering and allows a coordinated heart rhythm to resume. Surviving SCA is largely dependent on how quickly the patient is defibrillated.

TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:

  • An abnormal or racing heart beat
  • Feeling faint or dizzy due to loss of blood flow
  • Abnormal breathing
  • Loss of blood pressure and pulse
  • Loss of consciousness
  • Unresponsive

WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes. The new HeartStart AED unit is located at the front lobby desk where it will be readily accessible to emergency responders. Everyone at the IIT Downtown Campus can make a lifesaving difference in a medical emergency by immediately calling 911 and the DTC Security Officer on duty (ext 6-5030 using a campus phone or 312-906-5030 using a cell phone). Be sure to specifically identify the location of the victim so a trained responder can be dispatched to the scene.

DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training from the American Red Cross program; those trained include all of the engineering and Public Safety Officers, three library staff members and several other staff at both Chicago-Kent and Stuart. If you believe a person is experiencing SCA, please attempt to locate a trained responder by calling security as noted above. However, it is important to note that the HeartStart AED that we purchased is specifically designed to be used by virtually anyone. It actually walks the user/responder through the process with verbal instructions and other commands during the entire process. The unit has a safety feature that analyzes the victim before allowing an electric shock to be administered. In an emergency situation and in the absence of a trained user, an AED user who acts in good faith and without compensation is protected from civil liability under Illinois' Automated External Defibrillator Act, except for willful and wanton misconduct.

Please contact Dawn E. Rupcich, Assistant Vice President or Rob Ulcigrai, Chief Engineer if you have any questions.

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Credit Card Cancellation Information
(If Your Wallet or Purse is Lost or Stolen)
Courtesy of the IIT Public Safety Department, we are providing a list of phone numbers for major credit card companies, department stores, and others, in the event that your wallet or purse is lost or stolen. The list is available by clicking here .

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.


DTC Bursar's Office Regular Business Hours

Monday through Thursday: 10:00am - 6:00pm (Closed 1:00pm - 2:00pm)
Friday: 9:00am - 5:00pm (Closed 1:00pm - 2:00pm)

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. An email will be sent to you confirming your reservation within 24 business hours

 

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