Downtown Campus Scheduled Events
MONDAY, JULY 30
8:00am - 6:00pm IP PROGRAM ATRIP 2012 CONGRESS
AUDITORIUM & FRONT LOBBY
1:00pm - 2:30pm IP PROGRAM ATRIP LUNCH
2ND FLOOR CAFETERIA
TUESDAY, JULY 31
8:00am - 6:00pm IP PROGRAM ATRIP 2012 CONGRESS
AUDITORIUM & FRONT LOBBY
1:00pm - 2:30pm IP PROGRAM ATRIP LUNCH
2ND FLOOR CAFETERIA
WEDNESDAY, AUGUST 1
8:00am - 5:00pm IP PROGRAM ATRIP 2012 CONGRESS
AUDITORIUM & FRONT LOBBY
12:45pm - 2:30pm IP PROGRAM ATRIP LUNCH
2ND FLOOR CAFETERIA
THURSDAY, AUGUST 2
9:00am - 5:00pm THE 21ST CENTURY INSTITUTE
170
5:30pm - 9:30pm ALUMNI RELATIONS MOVIE SCREENING
AUDITORIUM & FRONT LOBBY
FRIDAY, AUGUST 3
2:00pm - 3:00pm DEVELOPMENT/ALUMNI RELATIONS WEB CONFERENCE
305
SATURDAY, AUGUST 4
NO EVENTS SCHEDULED
SUNDAY, AUGUST 5
11:00am - 4:00pm TRIAL AD SUMMER TRIAL
COURTROOM
Building and Library Hours
JULY 29 - AUGUST 17
Sunday 11:00 am - 5:00 pm
Monday-Thursday 7:15 am - 8:30 pm
Friday 7:15 am - 6:30 pm
Saturday 8:30 am - 5:30 pm
SPECIAL LATE CLOSINGS:
Sunday, 7/29 CLOSING 7:00pm
Monday, 7/30 CLOSING 10:30pm
Tuesday, 7/31 CLOSING 9:00pm
Thursday, 8/2 CLOSING 10:00pm
Monday, 8/6 CLOSING 9:30pm
Wednesday, 8/8 CLOSING 10:30pm
LIBRARY HOURS
Sunday CLOSED
Monday-Thursday 8:00 am - 6:00 pm
Friday 8:00 am - 5:00 pm
Saturday* 9:00 am- 5:00 pm
*NOTE: On Saturday, July 28th, the library will close at 5:00 pm
DTC Bursar Hours
Summer Cashier Window Schedule
|
|
DTC
|
Hours
|
Monday |
Open
|
10:00-1:00 & 2:00-6:00
|
Tuesday |
Closed
|
CLOSED
|
Wednesday |
Closed
|
CLOSED
|
Thursday |
Open
|
10:00-1:00 & 2:00-6:00
|
Friday |
Closed
|
CLOSED
|
Chicago-Kent Student Hiring Procedures
Faculty - Must see the Faculty Support Administrator (Vince
Rivera, x65117, vrivera@kentlaw.edu) prior to starting the
hiring process
Staff - Individual departments are responsible for completing
the hiring process
Online Electronic
Student Payroll System
Electronic Payroll Authorization Form (EPAF)
All Payroll Authorizations (PAs) must be completed in the
Online Electronic Student Payroll System. The University
will no longer accept a paper PA for hiring Student
Assistants.
U.S. Citizens
Required paperwork for new students who have never worked
for the University:
Required paperwork for rehiring students who have worked
for the University:
- EPAF completed by hiring department
All forms can also be obtained from the Office of Administration
and Finance, Suite 265.
**Budgetary Approval is the responsibility of the hiring
department.
Note: All paperwork MUST
be completed and submitted to the Office of Administration
and Finance, Suite 265, prior to the student's first day
of employment. For a student to perform a service without
proper employment authorization is a violation. Both the
individual and the employer are subject to possible sanctions
by the Department of Labor and/or the INS.
International Students
Hiring General Eligibility Requirements:
- F-1 or J-1 must have full-time enrollment
- Dependents of F-2 cannot be employed
- Dependents of J-2 may be employed with proper USCIS
authorization
- OPT (Optional Practical Training)
International Students With SSN
Documents needed to complete the employment packet:
All original hard copies of the
above paperwork must be submitted to the Office of Administration
and Finance, DTC 265, to be copied and forwarded to the
Student Employment Office, SEO, MC, Galvin Library Upper
Level.
International Students Without
SSN
- An EPAF must be completed online by the hiring department.
- Once the EPAF is completed, the system will automatically
send an email containing an Employment Letter to the individual
who entered the EPAF.
- The letter must be completed and signed then given to
the student who will take the Employment Letter to the
International Student's Office, MB 405, for their signature
and approval.
- The student will take the applicable paperwork to the
Social Security Administration Office, who will issue
a receipt for applying for a Social Security Card.
- The receipt is taken to the Student Employment Office,
SEO, MC, Galvin Library Upper Level
NOTE: International
Students MUST NOT work
until this process is completed and approval is given
by the International Center.
Graduated International Students
- Not eligible for on-campus employment (includes TA/RA)
- Students hired for work related to field of study (OPT
status) must be processed through Human Resources.
**If your student assistant is
an International Student, a PA must be completed for each
term.
Please contact the Office of Administration & Finance,
DTC 265, if you have questions.
SUMMER 2012 CHICAGO-KENT
STUDENT HIRING
A new Payroll Authorization must be completed for all student and Part-Time (PT) Temporary “non-benefits eligible” employees who will continue to work for you after May 26 th . (Note: this year the "Summer Term" runs from May 27 through August 25, 2012).
STUDENT Payroll Authorizations: Should be done on-line
PT TEMPORARY STAFF (non-benefits eligible folks) Payroll Authorizations : Should be done on “ hard-copy”. Payroll Authorizations are available in the OFFICE OF ADMINISTRATION AND FINANCE, SUITE 265 or on-line at http://www.iit.edu/policy_procedures/forms/pay_payroll_authorization_form.pdf
The Payroll Authorization should be filled out completely listing May 27, 2012 as the “Effective Date” of employment and must be submitted on or before this date.
It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax, I-9 and Direct Deposit Authorization Forms must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.
Below lists the criteria for Student Worker status vs PT Temporary status for the summer term:
STUDENT EMPLOYEE STATUS (use “sub”-Account “6307")
In order for a student to qualify for “student status” under IRS regulations (i.e., exempt from FICA tax), the student must be registered for at least THREE (3) credit hours during the summer term.
PT TEMPORARY/NON STUDENT STATUS (use “sub”-Account “6325")
Use “sub”-Account “6325" for PT Temporary staff. You should also use “6325” for student employees that are not registered for at least three (3) credit hours during the summer 2012 term since they are considered a PT Temporary employee. FICA taxes will be taken out of PT Temporary employee paychecks and the employer FICA match will be charged to your account (the FICA rate is currently 7.65%).
FEDERAL WORK STUDY (FWS) for Community Service Positions ONLY
FWS funding for community service positions is available for the last pay period in spring (May 13 th – 26 th) and over the summer term. These positions are funded 100% by the federal government. There are two very important things to note for FWS employment for the summer term as follows:
1. FWS is for IIT Approved Community Service positions only and is NOT available for hiring of faculty research assistants or general departmental employment during the summer term.
2. Unlike general student employment during the summer (where a student must be enrolled for 3-credit hours to qualify for “student status”), students who qualify for FWS community service positions through their financial aid award do NOT need to be enrolled for classes during the summer term. To qualify for FWS during the summer, a student must be considered a “matriculating” student which is defined as a student who is registered or plans to register for the fall 2012 term and who has been offered and accepted FWS for the summer term/s.
FWS Community Service Employment Paperwork:
Two (and possibly three) Payroll Authorizations may need to be completed for FWS Community Service positions, dependent upon the start date.
A Payroll Authorization needs to be done for those students who begin their FWS Community Service jobs anytime during the pay period May 13 th through May 26 th. You should use FOAP 341025-207A-6309-2451 .
A Payroll Authorization needs to be done for the start of the summer payroll term which covers the first portion of the summer session which falls under the 2011-12 financial aid award year. The start date should be May 27 th (or thereafter if a student begins work after May 27 th) and list June 30 th as the end date. You should use FOAP 341025-207A-6309-2451 .
The second portion of the summer session falls under the 2012-13 financial aid award year. Another Payroll Authorization will need to be completed with a start date of July 1 st and an end date of August 25 th, 2012. For the second portion, you should use FOAP 341035 -207A-6309-2451 (which is a different Fund number than the first portion of summer to distinguish between the two different FA award terms).
STUDENT PAY RATES
The student pay rate will remain at $10.00 per hour.
Please contact Administration and Finance if you have any questions
Student Online Time Entry
Time entry is conducted through IIT's online time entry
for all students and staff. Instructions for Web Time Entry
can be found at: http://www.kentlaw.edu/students/student-timesheet-instructions.pdf.
Please print out this "Timekeeping Manual" for
student workers so that you have it as a reference for each
pay period you will need to enter time worked on-line.
If you have any problems accessing the myIIT portal, please
contact IIT OTS Support Desk at 7-3375.
2012
Biweekly Pay Calendar
Pay Period
Number
|
First
Day of Pay Period
(Start Date)
|
Last Day
of Pay Period
(End Date)
|
Submission
Deadline
Employee - 10 am
Approver - 4 pm
|
Pay Date
|
1
|
12/25/2011
|
01/07/2012
|
01/09/2012
|
01/13/2012
|
2
|
01/08/2012
|
01/21/2012
|
01/23/2012
|
01/27/2012 |
3
|
01/22/2012
|
02/04/2012
|
02/06/2012
|
02/10/2012 |
4
|
02/05/2012
|
02/18/2012
|
02/20/2012
|
02/24/2012 |
5
|
02/19/2012
|
03/03/2012
|
03/05/2012
|
03/09/2012 |
6
|
03/04/2012
|
03/17/2012
|
03/19/2012
|
03/23/2012 |
7
|
03/18/2012
|
03/31/2012
|
04/02/2012
|
04/06/2012 |
8
|
04/01/2012
|
04/14/2012
|
04/16/2012
|
04/20/2012 |
9
|
04/15/2012
|
04/28/2012
|
04/30/2012
|
05/04/2012 |
10
|
04/29/2012
|
05/12/2012
|
05/14/2012
|
05/18/2012 |
11
|
05/13/2012
|
05/26/2012
|
05/25/2012
|
06/01/2012 |
12
|
05/27/2012
|
06/09/2012
|
06/11/2012
|
06/15/2012 |
13
|
06/10/2012
|
06/23/2012
|
06/25/2012
|
06/29/2012 |
14
|
06/24/2012
|
07/07/2012
|
07/09/2012
|
07/13/2012 |
15
|
07/08/2012
|
07/21/2012
|
07/23/2012
|
07/27/2012 |
16
|
07/22/2012
|
08/04/2012
|
08/06/2012
|
08/10/2012 |
17
|
08/05/2012
|
08/18/2012
|
08/20/2012
|
08/24/2012 |
18
|
08/19/2012
|
09/04/2012
|
08/31/2012
|
09/07/2012 |
19
|
09/02/2012
|
09/15/2012
|
09/17/2012
|
09/21/2012 |
20
|
09/16/2012
|
09/29/2012
|
10/01/2012
|
10/05/2012 |
21
|
09/30/2012
|
10/13/2012
|
10/15/2012
|
10/19/2012 |
22
|
10/14/2012
|
10/27/2012
|
10/29/2012
|
11/02/2012 |
23
|
10/28/2012
|
11/10/2012
|
11/12/2012
|
11/16/2012 |
24
|
11/11/2012
|
11/24/2012
|
11/26/2012
|
11/30/2012 |
25
|
11/25/2012
|
12/08/2012
|
12/10/2012
|
12/14/2012 |
26
|
12/09/2012
|
12/22/2012
|
12/17/2012
|
12/28/2012 |
NOTE: * Denotes early timesheet submission date. (Dates
are subject to change).
Summer 2012 Semester
Discount Parking for DTC Faculty, Staff & Students
(Revised 06/15/2012)
INTERPARK, INC. located
at 525 West Monroe (entrance
on CLINTON between Adams and Monroe) is offering
discounted parking rates $20
per 12-hour day for members of the DTC community (between 6am - 6pm).
STANDARD PARKING located
at PRESIDENTIAL TOWERS
continues to provide discounted parking rates $12
per 12-hour day for members of the DTC community.
IMPERIAL PARKING located
at 550 West Jackson Blvd
offers a discounted rate of $12 per 12-hour day for
member of the DTC community.
Faculty, staff and students who wish to take advantage
of the parking discounts may pick up the parking permit
for the Spring/Summer 2011 semester from:
Faculty and Staff
- Office of Administration and
Finance, Suite 265
Students
- Barnes & Noble Bookstore,
C-60
If you do not currently have an IIT Photo ID, please stop
by the DTC Registrar's office, Suite 220 for Chicago-Kent
and the Stuart School.
STANDARD PARKING RATES
located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY)
Monroe, Jefferson and Madison Streets (Enter on Jefferson)
IIT DTC Discount Daily Rate:
*$12 per 12-hour day.
*MUST be purchased in packets of 5 @ $60
Current Normal Rate: $26 per 12-hour day.
Monthly Pass: $160 (One time $50 activation fee for new monthly passes)
The daily rate will be honored provided you follow these
instructions:
- IIT DTC faculty, staff & students
must present IIT DTC I.D. card
- Place the IIT DTC parking permit
in the lower left front windshield of car NOTE: Permit
MUST be displayed at all times when your vehicle
is parked in the parking garage
- Payment must be made by credit
card, cashier's check or money order. (NO cash or personal
checks accepted.)
- Contact Davina Mitchell at (312) 775-7372 or dmitchell@standardparking.com
Effective February 1, 2012 for the Spring 2012 semester.
INTERPARK,
INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams)
The garage is an enclosed, heated 2-level facility.
IIT DTC Discounted Daily Rate:
*$20 per 12 hour
day (between 6am - 6pm)
*Pre-Paid validations
sold in sets of 10 @ $200
Current Normal Rate: $30 per 12 hour day
MONTHLY PASS (discounted only for evening parking
per below)
Monthly Evening Parking: All IIT DTC faculty, staff
and students have the option to park between 3pm-6am M-F
with in/out privileges for $40 per month. Automatic credit
card or direct debit payment option is required for this
option.
The daily rate will be honored provided
these instructions are followed:
- IIT DTC faculty, staff & students
must present IIT I.D. card
- Place the IIT DTC parking permit
in the lower left front windshield of car. NOTE:
Permit MUST be displayed at all times when vehicle
is parked in the parking garage
- Major credit and debit cards are
accepted for payment.
- Contact Thomas Diaz at (312) 935-2897 or thomas.diaz@intpark.com
Effective February 1, 2012 for the Spring 2012 semester.
Imperial Parking Rates 550 West
Jackson
(entrance on Quincy,
between Clinton and Jefferson)
Heated 2-level parking garage
Attended Garage
Open Mon-Fri 6 A.M. to 10 P.M.
Closed weekends and holidays
$12 per 12 hour day rate available for prepaid validations
sold in sets of 10.
Purchase of validations require a copy of IIT I.D. card
left with attendant and personal check made out to Impark
for $120.
Also offered at the garage Monday through Friday:
Sunrise Special: in between 6am - 7am $11 per day
Early Bird Special: in between 7am - 8am $14 per day
Afternoon/Evening: in after 12:30pm $6 per day
**Imperial Parking does not require
an IIT Parking Pass.
DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!
The Downtown Campus has an Automated External Defibrillator
(AED) to make early defibrillation immediately available
in cardiac emergencies.
WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone,
at anytime, without warning, without symptoms, and regardless
of age or health. SCA is most often caused by an electrical
malfunction that makes the heart quiver ineffectively. Defibrillation,
an electric shock across the heart, is the only effective
treatment for this malfunction. It stops the ineffective
quivering and allows a coordinated heart rhythm to resume.
Surviving SCA is largely dependent on how quickly the patient
is defibrillated.
TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:
- An abnormal or racing heart beat
- Feeling faint or dizzy due to loss of blood flow
- Abnormal breathing
- Loss of blood pressure and pulse
- Loss of consciousness
- Unresponsive
WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes.
The new HeartStart AED unit is located at the front lobby
desk where it will be readily accessible to emergency responders.
Everyone at the IIT Downtown Campus can make a lifesaving
difference in a medical emergency by immediately calling
911 and the DTC Security Officer on duty (ext 6-5030 using
a campus phone or 312-906-5030 using a cell phone). Be sure
to specifically identify the location of the victim so a
trained responder can be dispatched to the scene.
DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training
from the American Red Cross program; those trained include
all of the engineering and Public Safety Officers, three
library staff members and several other staff at both Chicago-Kent
and Stuart. If you believe a person is experiencing SCA,
please attempt to locate a trained responder by calling
security as noted above. However, it is important to note
that the HeartStart AED that we purchased is specifically
designed to be used by virtually anyone. It actually walks
the user/responder through the process with verbal instructions
and other commands during the entire process. The unit has
a safety feature that analyzes the victim before allowing
an electric shock to be administered. In an emergency situation
and in the absence of a trained user, an AED user who acts
in good faith and without compensation is protected from
civil liability under Illinois' Automated External Defibrillator
Act, except for willful and wanton misconduct.
Please contact Dawn E. Rupcich, Assistant Vice President
or Rob Ulcigrai, Chief Engineer if you have any questions.
Downtown Campus Safety
Tips
Do not travel alone in public areas, or stand alone at
the bus stop, or corner. Keep alert for person(s) following
you. Be wary of strangers offering assistance. Don't openly
wear or display jewelry or handbags. The Downtown Campus
of IIT provides year-round security officer escorts after
5:00 PM weekdays and on weekends.
Credit Card Cancellation Information
(If Your Wallet or Purse is Lost or Stolen)
Courtesy of the IIT Public Safety Department, we are providing
a list of phone numbers for major credit card companies,
department stores, and others, in the event that your wallet
or purse is lost or stolen. The list is available by clicking
here .
Shuttle Bus Schedule
Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html
For questions regarding the shuttlebus schedule and service
please e-mail shuttlebus@iit.edu.
Office of Administration and Finance
Business Hours
Monday-Friday: 8:30am - 5:00pm
Reserving a Room at the Downtown
Campus
Faculty, staff, students and student organizations can
reserve rooms at the Downtown Campus for meetings, study,
speaker events, etc. An electronic
form is available online. An email will be sent
to you confirming your reservation within 24 business hours
|