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Administration & Finance Office

Headlines for the Week of September 16, 2013

Downtown Campus Scheduled Events

MONDAY, September 16
12:00pm – 1:00pm Admissions Tour
230

3:00pm – 9:00pm Erickson’s Trial Ad Team Practices
Marovitz & Kohen Courtrooms

4:30pm – 9:00pm Labor and Employment Trial Team Tryouts
C20

6:00pm – 9:00pm Trial Ad Team Practice
570


TUESDAY, September 17
10:00am – 4:00pm Lambdas Bake Sale
Lobby

11:30am – 1:30pm Christian Legal Society General Meeting
570

11:45am – 1:15pm Sportsfeasors General Meeting
270

12:00pm – 1:00pm Federalist Society New Deal Supreme Court
345

12:00pm – 1:00pm IPLS Discussion with Professor Buccafusco
C35

12:00pm – 1:00pm Admissions Tour
230

12:00pm – 1:00pm ILSA General Meeting
C25

12:00pm – 1:00pm Career Services Office 1L Orientation
Auditorium

12:00pm – 1:30pm Faculty Meeting
520

1:00pm – 2:00pm Philosophers’ Society Lecture & Discussion
305

3:00pm – 9:00pm Erickson’s Trial Ad Team Practices
580 & Marovitz Courtroom

5:30pm – 6:30pm Career Services Office 1L Orientation – Evening Students Only
370

6:00pm – 8:00pm Twitter 101
570

7:00pm – 9:00pm Trial Ad Team Practice
370 & 520


WEDNESDAY, September 18
12:00pm – 1:00pm Admissions Tour
230

12:00pm – 1:00pm Alumni Relations – Young Alumni Council Meeting
305

1:00pm – 6:00pm Institute of Compliance – Food Compliance Panel
Event Room

2:00pm – 3:00pm CSP Information Table
3rd Floor Spak

3:00pm – 3:45pm Immigration Law Society General Meeting
C25

3:00pm – 4:00pm National Lawyer’s Guild General Meeting
583

3:00pm - 4:00pm Real Estate Law Society General Meeting
165

3:00pm – 4:00pm Career Services Office 1L Orientation
Auditorium

3:00pm – 9:00pm Erickson’s Trial Ad Team Practices
Kohen & Marovitz Courtrooms

3:15pm - 4:30pm Child and Family Law Society Board Meeting
C20

5:45pm – 6:45pm Stuart School of Business – Stuart Investments Meeting
C20

6:00pm – 7:30pm Faculty Documentary Screening & Discussion
Auditorium

6:00pm – 9:00pm Trial Ad Team Practice
545

7:00pm – 9:00pm Trial Ad Team Practice
C20


THURSDAY, September 19
8:00am – 5:30pm Office of Continuing Legal Education – 31st Annual Federal Sector Labor Relations Law Conference
Auditorium & Lobby

12:00pm – 1:00pm Admissions Tour
230

12:00pm – 1:30pm Office of Continuing Legal Education – Federal Sector Conference Luncheon
2nd Floor Cafeteria

3:00pm – 6:00pm Law Library – Pizza Party for 1Ls and Librarians
Event Room

3:00pm – 9:00pm Erickson’s Trial Ad Team Practices
Kohen & Marovitz Courtrooms

6:00pm – 9:00pm Trial Ad Team Practice
570 & 583


FRIDAY, September 20
8:00am – 9:30am External Affairs/President’s Office – Trusteeship Committee Meeting
581

10:00am – 1:00pm Stuart School of Business Community Meeting
590

11:30am – 1:45pm Faculty Opening Meeting – Institute of Illinois Business Law
570

12:30 – 1:30pm Admissions Info Session and Tour
230

12:30pm – 5:30pm American College of Bankruptcy Annual Educational Program Auditorium & Lobby

1:00pm – 2:00pm CK Admissions Information Session
230

4:30pm – 7:00pm American College of Bankruptcy Annual Educational Program – Reception
Event Room


SATURDAY, September 21
8:30am – 5:00pm Phi Alpha Delta – Delta District Conference
270

8:30am – 5:30pm Trial Ad Team Practice
210

8:30am – 5:30pm Erickson’s Trial Ad Team Practices
Kohen & Marovitz Courtrooms

9:00am – 5:00pm National Lawyers Guild – DisOrientation
Auditorium, C40 & C50


SUNDAY, September 22
10:00am – 2:00pm Taiwanes Students Association
Auditorium & Lobby

10:00am – 11:00pm Trial Ad Team Practice
165 & 170

10:00am – 11:00pm Erickson’s Trial Ad Team Practices
Kohen & Marovitz Courtrooms


Building and Library Hours
Fall Semester
Building Hours

Sunday 9:45am - 11:15pm
Monday - Thursday 7:15am - 11:15pm
Friday 7:15am - 9:45pm
Saturday* 8:15am - 6:00pm

*On Saturday, October 5th, the building will open at 7:30am for CLE/CPE Program

Library Hours**
Sunday 10:00am - 11:00pm
Monday - Thursday 8:00am - 11:00pm
Friday 8:00am - 8:00pm
Saturday 9:00am - 5:00pm

**Library hours will be extended in early December to accommodate students during final exams (times to be announced).

 

Bookstore Hours
Week of September 9th - finals week

Monday - Thursday:   9am - 6pm

Friday:   9am - 2pm

Saturday - Sunday: closed


DTC Cashier Hours

Summer Cashier Window Schedule
 
DTC
Hours
Monday
Open
10:00-1:00 & 2:00-6:00
Tuesday
Closed
CLOSED
Wednesday
Closed
CLOSED
Thursday
Open
10:00-1:00 & 2:00-6:00
Friday
Closed
CLOSED

Bike Rental Program

Share CyCKles Bicycle Rentals

IIT Chicago-Kent offers a bicycle rental program to members of the law school community (students, faculty and staff). For more information please visit

http://www.kentlaw.iit.edu/the-c-k-experience/living-and-studying-in-chicago/bike-rental

Chicago-Kent Student Hiring Procedures


Faculty - Must see the Faculty Assistant (Alison Steiner, asteiner2@kentlaw.iit.edu or x6-5119) prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.


FALL 2013 CHICAGO-KENT STUDENT HIRING

STUDENT EMPLOYMENT PROCEDURES

PAYROLL AUTHORIZATIONS

A new payroll authorization must be completed for all student employees who are newly hired or will continue to work for you after the summer term ends on August 18, 2013.

STUDENT Payroll Authorizations:  Should be done on-line through the EPAF system in the MyIIT portal listing Dawn Rupcich as an approver. Use “sub”-Account “6307" FOR ALL STUDENT EMPLOYEES (FWS AND NON-FWS).

The payroll authorization should be filled out completely listing August 19, 2013 or thereafter (if the official hire date is later in the term) as the “Effective Date” of employment and must be submitted on or before work begins.

 

STUDENT EMPLOYMENT END DATES
Use 12/7/2013 for ALL International Students, if a student is a December 2012 graduate and/or if you are unsure whether to hire him/her through the end of the school year. (A new Payroll Authorization must be done each term for international students.)

Use 5/24/2014 if you want to hire students for the entire school year.

FEDERAL WORK STUDY (FWS)
FWS funding for community service positions will be available during the Fall 2013 and Spring 2014 semesters. IIT Approved Community Service positions are funded 100% by the federal government and are NOT available for hiring of faculty research assistants or general departmental employment.

Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Fall and Spring semesters only.

When using the EPAF system for FWS students under “Employee Type” pick Student Employee and under “Position Control #” pick Student Assistant S99886

The 2014 FWS FOAP is 100000-2597-6307-3100

The student pay rate is $10.00 per hour.


STUDENT ONLINE TIME ENTRY
Time entry is done using IIT's online time entry for all students and staff. For all pay periods, time worked must be entered into the electronic time sheet and submitted for approval by 10:00 am on the first Monday after the pay period ends.

Instructions for Web Time Entry can be found at:

http://www.kentlaw.edu/students/student-timesheet-instructions.pdf

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

NOTE: if your student fails to input his/her timesheet by   10:00 am on the   Monday   when timesheets are due, they will run the risk of not getting paid on the scheduled pay date.

If you have questions concerning completion of the on-line time entry after you have read the instructions and logged in, please contact Juan A. Solomon II, Suite 265, x 65100, or by email jsolomo3@kentlaw.iit.edu.


PT TEMPORARY NON-BENEFITS ELIGIBLE STAFF PROCEDURES

I am pleased to announce that IIT OHR has changed the policy for hiring PT temporary non-benefits eligible staff. Starting this fall, PT temporary non-benefits eligible staff can be hired on IIT’s payroll, (you may recall that in the past few years, we were required to hire PT staff through an employment agency).

TEMPORARY STAFF HIRED ON IIT’S PAYROLL

In addition to the Temporary Justification and the Job Description forms, you must also follow the next four steps:

  • A background check is required prior to hiring PT temporary staff. IIT OHR handles this process and before you submit the PA you will need to email Shelly Stoecker sstoecke@iit.edu the name and email address of the person you wish to hire. Depending on the new hires background this can take anywhere from 3 days to 2 weeks to complete.
  • New hire forms (W-4’s and Direct Deposit)
  • Employment eligibility clearance (completion of form I-9)
  • A completed Payroll Authorization

 PLEASE NOTE THAAT PT TEMPORARY EMPLOYMENT THROUGH IIT CANNOT LAST LONGER THAN ONE (1) YEAR

All paperwork should be submitted to the Office of Administration and Finance, Suite 265.

TEMPORARY STAFF THAT ARE HIRED THROUGH AN EMPLOYMENT AGENCY

 

PAYROLL AUTHORIZATIONS AND ALL FORMS MUST BE SUBMITTED BEFORE ANYONE BEGINS WORK

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax, I-9 and Direct Deposit Authorization Forms must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Submission Deadline
Pay Date
18
8/18/2013
8/31/2013
9/2/2013
9/6/2013
19
9/1/2013
9/14/2013
9/16/2013
9/20/2013
20
9/15/2013
9/28/2013
9/30/2013
10/4/2013
21
9/29/2013
10/12/2013
10/14/2013
10/18/2013
22
10/13/2013
10/26/2013
10/28/2013
11/1/2013
23
10/27/2013
11/9/2013
11/11/2013
11/15/2013
24
11/10/2013
11/23/2013
11/25/2013
11/29/2013
25
11/24/2013
12/7/2013
12/9/2013
12/13/2013
26
12/8/2013
12/21/2013
12/23/2013
12/27/2013
1
12/22/2013
1/4/2014
1/6/2014
1/10/2014
2
1/5/2014
1/18/2014
1/20/2014
1/24/2014
3
1/19/2014
2/1/2014
2/3/2014
2/7/2014
4
2/2/2014
2/15/2014
2/17/2014
2/21/2014
5
2/16/2014
3/1/2014
3/3/2014
3/7/2014

 

Fall 2013 Semester
Discount Parking for DTC Faculty, Staff & Students

(Revised 09/9/2013)

INTERPARK, INC. located at 525 West Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $22 per 12-hour day for members of the DTC community (between 6am - 6pm).

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $13 per 12-hour day for members of the DTC community.

IMPERIAL PARKING located at 550 West Jackson Blvd offers a discounted rate of $12 per 12-hour day for member of the DTC community. AN IIT PARKING PASS IS NOT NEEDED FOR IMPERIAL.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit for the Spring/Summer 2013 semester from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent and the Stuart School.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$13 per 12-hour day.
*MUST
be purchased in packets of 5 @ $65
Current Normal Rate:
$30 per 12-hour day.
Monthly Pass:
$175 (One time $50 activation fee for new monthly passes)

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.

    Also offered at the garage Monday through Friday: Early Morning Special
    - In by 9am out by 7pm $16/day

    Contact Dean Caputo at (312) 775-7372 or dcaputo@standardparking.com

 

INTERPARK, INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$22 per 12 hour day (between 6am - 6pm)
*
Pre-Paid validations sold in sets of 10 @ $200
Current Normal Rate: $30 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-6am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage
  3. Major credit and debit cards are accepted for payment.
  4. Contact Same Asare at (312) 444-9319 or Sam.Asare@intpark.com

 

Imperial Parking Rates 550 West Jackson
(e
ntrance on Quincy, between Clinton and Jefferson)
Heated 2-level parking garage
Attended Garage
Open Mon-Fri 6 A.M. to 10 P.M.
Closed weekends and holidays

$12 per 12 hour day rate available for prepaid validations sold in sets of 10.
Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $120.

Also offered at the garage Monday through Friday:

Sunrise Special: in between 6am - 7am $14 per day
Early Bird Special: in between 7am - 8am $15 per day
Afternoon/Evening: in after 12:30pm $8 per day

**Imperial Parking does not require an IIT Parking Pass.

Contact Jim Prendergast at 312-663-1490 x3104 or jprendergast@impark.com

DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!

The Downtown Campus has an Automated External Defibrillator (AED) to make early defibrillation immediately available in cardiac emergencies.

WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone, at anytime, without warning, without symptoms, and regardless of age or health. SCA is most often caused by an electrical malfunction that makes the heart quiver ineffectively. Defibrillation, an electric shock across the heart, is the only effective treatment for this malfunction. It stops the ineffective quivering and allows a coordinated heart rhythm to resume. Surviving SCA is largely dependent on how quickly the patient is defibrillated.

TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:

  • An abnormal or racing heart beat
  • Feeling faint or dizzy due to loss of blood flow
  • Abnormal breathing
  • Loss of blood pressure and pulse
  • Loss of consciousness
  • Unresponsive

WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes. The new HeartStart AED unit is located at the front lobby desk where it will be readily accessible to emergency responders. Everyone at the IIT Downtown Campus can make a lifesaving difference in a medical emergency by immediately calling 911 and the DTC Security Officer on duty (ext 6-5030 using a campus phone or 312-906-5030 using a cell phone). Be sure to specifically identify the location of the victim so a trained responder can be dispatched to the scene.

DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training from the American Red Cross program; those trained include all of the engineering and Public Safety Officers, three library staff members and several other staff at both Chicago-Kent and Stuart. If you believe a person is experiencing SCA, please attempt to locate a trained responder by calling security as noted above. However, it is important to note that the HeartStart AED that we purchased is specifically designed to be used by virtually anyone. It actually walks the user/responder through the process with verbal instructions and other commands during the entire process. The unit has a safety feature that analyzes the victim before allowing an electric shock to be administered. In an emergency situation and in the absence of a trained user, an AED user who acts in good faith and without compensation is protected from civil liability under Illinois' Automated External Defibrillator Act, except for willful and wanton misconduct.

Please contact Dawn E. Rupcich, Assistant Dean or Rob Ulcigrai, Chief Engineer if you have any questions.

Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 

Credit Card Cancellation Information
(If Your Wallet or Purse is Lost or Stolen)
Courtesy of the IIT Public Safety Department, we are providing a list of phone numbers for major credit card companies, department stores, and others, in the event that your wallet or purse is lost or stolen. The list is available by clicking here .

Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.

Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. When completing the room reservation form online, the email field must be completed with an "@iit.edu" email address only; otherwise the request will NOT go through. An email will be sent to you confirming your reservation within 24 business hours

 

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