Downtown Campus Scheduled Events
MONDAY, April 7
12:00pm – 1:00pm Admissions Tour
230
12:00pm – 5:30pm CALI – All Staff Meeting
580
3:00pm – 9:00pm Trial Ad Teams’ Practices
Kohen & Marovitz Courtrooms
TUESDAY, April 8
9:00am – 2:30pm CALI – All Staff Meeting
581
9:00am – 5:00pm Kent Justice Foundation – Ticket Sales for Auction
3rd Floor Table
10:00am – 11:30am Office of CLE – Piper Lecture Breakfast Reception
Lobby
11:30am – 1:00pm Office of CLE – Kenneth M. Piper Lecture
Lobby & Auditorium
11:45am – 1:30pm Toastmasters
580
12:00pm – 1:00pm Faculty – Compliance Career Chat
570
12:00pm – 1:00pm Admissions Tour
230
1:00pm – 2:30pm Office of CLE – Piper Lecture: ILW Scholarship Luncheon
Event Room
3:00pm – 5:50pm Trial Ad Teams’ Practices
Kohen Courtroom
3:00pm – 9:00pm Trial Ad Teams’ Practices
C50 & Marovitz Courtroom
5:00pm – 7:00pm CK Development – Advocacy Corridor dedication for Him Morici
Lobby
6:00pm – 8:00pm Chicago Consortium of Law School Diversity Professionals – Support Session: preparing for final exams
510
6:00pm – 8:30pm Graduate Admissions – NSHMBA Chicago
660
6:00pm – 9:00pm Trial Ad Teams’ Practices
165, Kohen & Marovitz Courtrooms
WEDNESDAY, April 9
9:00am – 5:00pm Kent Justice Foundation – Ticket Sales for Auction
3rd Floor Table
11:00am – 12:15pm IPMM – Meet and Greet
305
12:00pm – 1:00pm Admissions Tour
230
3:00pm – 3:30pm Library – Tech workshop for students: Note taking tools
305
3:00pm – 4:00pm Health Law Society – General Meeting
345
3:00pm – 4:30pm American Constitution Society – Affordable Care Act and Supreme Court cases
510
3:00pm – 9:00pm Trial Ad Teams’ Practices
C40, Kohen & Marovitz Courtrooms
5:00pm – 8:00pm IIT Stuart School of Business – Awards Ceremony and Networking Reception
Auditorium & Lobby
6:30pm – 9:30pm APALSA – Corporate Counsel Night
Event Room
THURSDAY, April 10
8:00am – 9:30am External Affairs/President’s Office – April Trusteeship Committee Meeting
581
11:00am – 3:00pm LexisNexis – Table Event
3rd Floor Table
12:00pm – 1:00pm Admissions Tour
230
12:00pm – 1:00pm Federalist Society – Featuring I. Shapiro of the Cato Institute
570
3:00pm – 9:00pm Trial Ad Teams’ Practices
C50, Kohen & Marovitz Courtrooms
5:00pm – 11:00pm Kent Justice Foundation – KFJ’s 23rd annual Spring Auction Auditorium & Lobby
5:30pm – 8:00pm Society of Women in Law – Project Law Track
Event Room
FRIDAY, April 11
7:30am – 10:30am IIT Stuart School of Business – Monthly Meeting
270
10:00am – 2:00pm IIT Stuart School of Business – Community Meeting
590
11:00am – 1:00pm CK Admissions – Admitted Student Small Group Visit Program
C35
12:00pm – 1:00pm DEL Presentation
Event Room
12:30pm – 1:30pm Admissions Info Session & Tour
230
1:00pm – 2:00pm CK Admissions – Information Session
355
SATURDAY, April 12
8:15am – 5:00pm Attorneys’ Title Guaranty Fund, Inc. – Navigating a Real Estate Transaction
Auditorium & Lobby
9:00am – 5:00pm Trial Ad Teams’ Practices
170, Kohen & Marovitz Courtrooms
9:30am – 1:00pm CK Admissions – Discoverlaw Outreach program, “So You Think You Want to Be a Lawyer”
370
SUNDAY, April 13
10:00am – 5:00pm Trial Ad Teams’ Practices
165, Kohen & Marovitz Courtrooms
Building and Library Hours
BUILDING HOURS
Sunday 9:45 am - 11:15 pm
Monday-Thursday 7:15 am - 11:15 pm
Friday 7:15 am - 9:45 pm
Saturday 8:15 am - 6:00 pm
LIBRARY SEMESTER HOURS
Sunday 10:00 am - 11:00 pm
Monday-Thursday 8:00 am - 11:00 pm
Friday 8:00 am - 8:00 pm
Saturday 9:00 am - 5:00 pm
LIBRARY HOURS DURING SPRING BREAK
Sunday, March 16 10:00 am - 8:00 pm
Monday thru Thursday, March 17-20 8:00 am - 8:00 pm
Library hours will be extended in early May to accommodate students during final exams (times to-be-announced).
Bookstore Hours
Monday - Thursday: 9am - 6pm
Friday: 9am - 2pm
Saturday - Sunday: closed
DTC Cashier Hours
Cashier Window Schedule
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DTC
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Hours
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Monday |
Open
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10:00-1:00 & 2:00-6:00
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Tuesday |
Closed
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CLOSED
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Wednesday |
Closed
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CLOSED
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Thursday |
Open
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10:00-1:00 & 2:00-6:00
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Friday |
Closed
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CLOSED
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Bike Rental Program
Share CyCKles Bicycle Rentals
IIT Chicago-Kent offers a bicycle rental program to members of the law school community (students, faculty and staff). For more information please visit
http://www.kentlaw.iit.edu/the-c-k-experience/living-and-studying-in-chicago/bike-rental
Chicago-Kent Student Hiring Procedures
Faculty - Must see the Faculty Assistant (Alison Steiner, asteiner2@kentlaw.iit.edu or x6-5119) prior to starting the
hiring process
Staff - Individual departments are responsible for completing
the hiring process
Online Electronic
Student Payroll System
Electronic Payroll Authorization Form (EPAF)
All Payroll Authorizations (PAs) must be completed in the
Online Electronic Student Payroll System. The University
will no longer accept a paper PA for hiring Student
Assistants.
U.S. Citizens
Required paperwork for new students who have never worked
for the University:
Required paperwork for rehiring students who have worked
for the University:
- EPAF completed by hiring department
All forms can also be obtained from the Office of Administration
and Finance, Suite 265.
**Budgetary Approval is the responsibility of the hiring
department.
Note: All paperwork MUST
be completed and submitted to the Office of Administration
and Finance, Suite 265, prior to the student's first day
of employment. For a student to perform a service without
proper employment authorization is a violation. Both the
individual and the employer are subject to possible sanctions
by the Department of Labor and/or the INS.
International Students
Hiring General Eligibility Requirements:
- F-1 or J-1 must have full-time enrollment
- Dependents of F-2 cannot be employed
- Dependents of J-2 may be employed with proper USCIS
authorization
- OPT (Optional Practical Training)
International Students With SSN
Documents needed to complete the employment packet:
All original hard copies of the
above paperwork must be submitted to the Office of Administration
and Finance, DTC 265, to be copied and forwarded to the
Student Employment Office, SEO, MC, Galvin Library Upper
Level.
International Students Without
SSN
- An EPAF must be completed online by the hiring department.
- Once the EPAF is completed, the system will automatically
send an email containing an Employment Letter to the individual
who entered the EPAF.
- The letter must be completed and signed then given to
the student who will take the Employment Letter to the
International Student's Office, MB 405, for their signature
and approval.
- The student will take the applicable paperwork to the
Social Security Administration Office, who will issue
a receipt for applying for a Social Security Card.
- The receipt is taken to the Student Employment Office,
SEO, MC, Galvin Library Upper Level
NOTE: International
Students MUST NOT work
until this process is completed and approval is given
by the International Center.
Graduated International Students
- Not eligible for on-campus employment (includes TA/RA)
- Students hired for work related to field of study (OPT
status) must be processed through Human Resources.
**If your student assistant is
an International Student, a PA must be completed for each
term.
Please contact the Office of Administration & Finance,
DTC 265, if you have questions.
SPRING 2014 CHICAGO-KENT STUDENT AND PT TEMP HIRING EMPLOYMENT PROCEDURES
PAYROLL AUTHORIZATIONS
A new payroll authorization must be completed for all student employees who are newly hired or will continue to work for you after the Fall term ends on December 31, 2013.
STUDENT Payroll Authorizations: Should be done on-line through the EPAF (Electronic Payroll Authorization Form) system in the MyIIT portal listing Dawn Rupcich as an approver. Use “sub”-Account “6307" FOR ALL STUDENT EMPLOYEES (FWS AND NON-FWS).
The payroll authorization should be filled out completely listing January 2, 2014 or thereafter (if the official hire date is later in the term) as the “Effective Date” of employment and must be submitted on or before work begins.
STUDENT EMPLOYMENT END DATES
Use 5/24/2014 for ALL Students (A new Payroll Authorization must be done each term for International students.)
FEDERAL WORK STUDY (FWS)
FWS funding for community service positions will be available during the Spring 2014 semester. IIT Approved Community Service positions are funded 100% by the federal government and are NOT available for hiring of faculty research assistants or general departmental employment.
Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Spring semester.
When using the EPAF system for FWS students under “Employee Type” pick Student Employee and under “Position Control #” pick Student Assistant.
The 2014 FWS FOAP is 100000-2597-6307-3100
The student pay rate is $10.00 per hour.
STUDENT ONLINE TIME ENTRY
Time entry is done using IIT's online time entry for all students and staff. For all pay periods, time worked must be entered into the electronic time sheet and submitted for approval by 10:00 am on the first Monday after the pay period ends.
Instructions for Web Time Entry can be found at:
http://www.kentlaw.edu/students/student-timesheet-instructions.pdf
If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.
NOTE: if your student fails to input and submit his/her timesheet by 10:00 am on the Monday when timesheets are due, they will run the risk of not getting paid on the scheduled pay date.
If you have questions concerning completion of the on-line time entry after you have read the instructions and logged in, please contact Juan A. Solomon II, Suite 265, x 65100, or by email jsolomo3@kentlaw.iit.edu .
PT TEMPORARY NON-BENEFITS ELIGIBLE STAFF PROCEDURES
As was announced in the Fall, IIT OHR has changed the policy for hiring PT temporary non-benefits eligible staff. PT temporary non-benefits eligible staff can be hired on IIT’s payroll (you may recall that in the past few years, we were required to hire PT staff through an employment agency).
TEMPORARY STAFF HIRED ON IIT’S PAYROLL
In addition to the Temporary Justification and the Job Description forms, you must also follow the next four steps:
- A background check is required prior to hiring PT temporary staff. IIT OHR handles this process and before you submit the PA you will need to email Griselda Mora at gmora1@iit.edu and send her the full name and email address of the person you wish to hire. Depending on the new hires background this background check process can take anywhere from 3 days to 2 weeks to complete. Please be sure to take into consideration the time it will take for the background check to be complete when setting a start date. Employees whose background checks have not cleared are not allowed to begin working.
PLEASE NOTE THAT PT TEMPORARY EMPLOYMENT THROUGH IIT CANNOT LAST LONGER THAN ONE (1) YEAR
All paperwork should be submitted to the Office of Administration and Finance, Suite 265.
TEMPORARY STAFF THAT ARE HIRED THROUGH AN EMPLOYMENT AGENCY
PAYROLL AUTHORIZATIONS AND ALL FORMS MUST BE SUBMITTED BEFORE ANYONE BEGINS WORK
It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax, I-9 and Direct Deposit Authorization Forms must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.
Pay Period #
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First Day of Pay Period (Start Date)
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Last Day of Pay Period (End Date)
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Submission Deadline
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Pay Date
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1
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12/22/2013
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1/4/2014
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1/6/2014
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1/10/2014
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2
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1/5/2014
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1/18/2014
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1/20/2014
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1/24/2014
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3
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1/19/2014
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2/1/2014
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2/3/2014
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2/7/2014
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4
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2/2/2014
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2/15/2014
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2/17/2014
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2/21/2014
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5
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2/16/2014
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3/1/2014
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3/3/2014
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3/7/2014
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6
|
3/2/2014
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3/15/2014
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3/17/2014
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3/21/2014
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7
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3/16/2014
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3/29/2014
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3/31/2014
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4/4/2014
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8
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3/30/2014
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4/12/2014
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4/14/2014
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4/18/2014
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9
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4/13/2014
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4/26/2014
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4/28/2014
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5/2/2014
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10
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4/27/2014
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5/10/2014
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5/12/2014
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5/16/2014
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11
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5/11/2014
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5/24/2015
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5/26/2014
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5/30/2014
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12
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5/25/2014
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6/7/2014
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6/9/2014
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6/13/2014
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Spring 2014
Discount Parking for DTC Faculty, Staff & Students
(Revised 02/6/2014)
INTERPARK, INC. located
at 525 West Monroe (entrance
on CLINTON between Adams and Monroe) is offering
discounted parking rates $22
per 12-hour day for members of the DTC community (between 6am - 6pm).
STANDARD PARKING located
at PRESIDENTIAL TOWERS
continues to provide discounted parking rates $14
per 12-hour day for members of the DTC community.
Faculty, staff and students who wish to take advantage
of the parking discounts may pick up the parking permit
for the Spring/Summer 2013 semester from:
Faculty and Staff
- Office of Administration and
Finance, Suite 265
Students
- Barnes & Noble Bookstore,
C-60
If you do not currently have an IIT Photo ID, please stop
by the DTC Registrar's office, Suite 220 for Chicago-Kent
and the Stuart School.
STANDARD PARKING RATES
located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY)
Monroe, Jefferson and Madison Streets (Enter on Jefferson)
IIT DTC Discount Daily Rate:
*$14 per 12-hour day.
*MUST be purchased in packets of 5 @ $70
Current Normal Rate: $36 per 12-hour day.
Monthly Pass: $175 (One time $50 activation fee for new monthly passes)
The daily rate will be honored provided you follow these
instructions:
- IIT DTC faculty, staff & students
must present IIT DTC I.D. card
- Place the IIT DTC parking permit
in the lower left front windshield of car NOTE: Permit
MUST be displayed at all times when your vehicle
is parked in the parking garage
- Payment must be made by credit
card, cashier's check or money order. (NO cash or personal
checks accepted.
Also offered at the garage Monday through Friday: Early Morning Special - In by 9am out by 7pm $16/day
Contact Davina Mitchell at (312) 775-7372 or dmitchell@ssplus.com
INTERPARK,
INC. PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams)
The garage is an enclosed, heated 2-level facility.
IIT DTC Discounted Daily Rate:
*$22 per 12 hour
day (between 6am - 6pm)
*Pre-Paid validations
sold in sets of 10 @ $200
Current Normal Rate: $30 per 12 hour day
MONTHLY PASS (discounted only for evening parking
per below)
Monthly Evening Parking: All IIT DTC faculty, staff
and students have the option to park between 3pm-6am M-F
with in/out privileges for $40 per month. Automatic credit
card or direct debit payment option is required for this
option.
The daily rate will be honored provided
these instructions are followed:
- IIT DTC faculty, staff & students
must present IIT I.D. card
- Place the IIT DTC parking permit
in the lower left front windshield of car. NOTE:
Permit MUST be displayed at all times when vehicle
is parked in the parking garage
- Major credit and debit cards are
accepted for payment.
- Contact Same Asare at (312) 444-9319 or Sam.Asare@intpark.com
DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!
The Downtown Campus has an Automated External Defibrillator
(AED) to make early defibrillation immediately available
in cardiac emergencies.
WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone,
at anytime, without warning, without symptoms, and regardless
of age or health. SCA is most often caused by an electrical
malfunction that makes the heart quiver ineffectively. Defibrillation,
an electric shock across the heart, is the only effective
treatment for this malfunction. It stops the ineffective
quivering and allows a coordinated heart rhythm to resume.
Surviving SCA is largely dependent on how quickly the patient
is defibrillated.
TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:
- An abnormal or racing heart beat
- Feeling faint or dizzy due to loss of blood flow
- Abnormal breathing
- Loss of blood pressure and pulse
- Loss of consciousness
- Unresponsive
WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes.
The new HeartStart AED unit is located at the front lobby
desk where it will be readily accessible to emergency responders.
Everyone at the IIT Downtown Campus can make a lifesaving
difference in a medical emergency by immediately calling
911 and the DTC Security Officer on duty (ext 6-5030 using
a campus phone or 312-906-5030 using a cell phone). Be sure
to specifically identify the location of the victim so a
trained responder can be dispatched to the scene.
DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training
from the American Red Cross program; those trained include
all of the engineering and Public Safety Officers, three
library staff members and several other staff at both Chicago-Kent
and Stuart. If you believe a person is experiencing SCA,
please attempt to locate a trained responder by calling
security as noted above. However, it is important to note
that the HeartStart AED that we purchased is specifically
designed to be used by virtually anyone. It actually walks
the user/responder through the process with verbal instructions
and other commands during the entire process. The unit has
a safety feature that analyzes the victim before allowing
an electric shock to be administered. In an emergency situation
and in the absence of a trained user, an AED user who acts
in good faith and without compensation is protected from
civil liability under Illinois' Automated External Defibrillator
Act, except for willful and wanton misconduct.
Please contact Dawn E. Rupcich, Assistant Dean
or Rob Ulcigrai, Chief Engineer if you have any questions.
Downtown Campus Safety
Tips
Do not travel alone in public areas, or stand alone at
the bus stop, or corner. Keep alert for person(s) following
you. Be wary of strangers offering assistance. Don't openly
wear or display jewelry or handbags. The Downtown Campus
of IIT provides year-round security officer escorts after
5:00 PM weekdays and on weekends.
Shuttle Bus Schedule
Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html
For questions regarding the shuttlebus schedule and service
please e-mail shuttlebus@iit.edu.
Office of Administration and Finance
Business Hours
Monday-Friday: 8:30am - 5:00pm
Reserving a Room at the Downtown
Campus
Faculty, staff, students and student organizations can
reserve rooms at the Downtown Campus for meetings, study,
speaker events, etc. An electronic
form is available online. When completing the room reservation form online, the email field must be completed with an "@iit.edu" email address only; otherwise the request will NOT go through. An email will be sent
to you confirming your reservation within 24 business hours
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