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Administration & Finance Office

Headlines for the Week of April 18, 2016

Downtown Campus Scheduled Events

MONDAY, April 18

8:00 AM - 9:30 AM

Moot Court Tryouts

  C40

9:00 AM - 4:30 PM

KJF Spring Auction Ticket Sales

3rd Floor

12:30 PM - 2:30 PM

Alumni Magazine Photography

Marovitz

1:00 PM - 2:00 PM

SPEAK

411

3:00 PM - 9:00 PM

Moot Court Tryouts

C50

4:00 PM - 6:00 PM

Prof. Jiong Sun Review Session

401

6:00 PM - 9:00 PM

BLSA's Not-So Date Auction

Morris Hall

 

TUESDAY, April 19

8:00 AM - 7:00 PM

Silk Roads Conference

  Lobby & Auditorium 

8:00 AM - 9:30 AM

Moot Court Tryouts

Marovitz & C20

12:00 PM - 1:00 PM

Silk Roads Conference

Morris Hall

12:00 PM - 1:00 PM

How to Succeed Day: Large Law Firm

170

12:00 PM - 1:00 PM

How to Succeed Day:  Small/Midsize Firms

210

12:00 PM - 1:00 PM

How to Succeed Day:  Government and Legal Aid

270

12:00 PM - 1:00 PM

Journal of IP Final Meeting of the Year

370

12:00 PM - 1:00 PM

CCBA Info Session

545

12:00 PM - 1:30 PM

Faculty Meeting

520

12:00 PM - 2:00 PM

Crowd Sourcing Research: Contracts Case Books

  3rd Floor

1:00 PM - 2:00 PM

SPEAK

411

3:00 PM - 4:00 PM

Stress Relief & Meditation Workshop

C35

4:30 PM - 5:30 PM

Career Pathways Presentation (CPP)

475

6:00 PM - 8:00 PM

Child and Family Law Networking Event

Morris Hall

6:00 PM - 9:00 PM

ADR Team Practice

545

 

WEDNESDAY, April 20

8:00 AM - 9:30 AM

Moot Court Tryouts

  C20 & C50

9:00 AM - 2:30 PM

KJF Spring Auction Ticket Sales

Lobby

9:00 AM - 4:00 PM

Student Humanitarian Network Bake Sale

3rd Floor

3:00 PM - 4:00 PM

ACS Chicago-Kent Executive Board Elections

580

4:00 PM - 6:00 PM

Alumni CLE Series

Lobby & Auditorium

4:30 PM - 5:30 PM

Career Pathways Presentation (CPP)

475

4:30 PM - 6:00 PM

Prof. Weslynne Ashton Review Session

409

5:00 PM - 6:00 PM

Class Gift Committee Meeting

C40

5:30 PM - 9:00 PM

ADR Team Tryouts

583

6:00 PM - 9:00 PM

Immigration Law Soiree

Morris Hall

 

THURSDAY, April 21

8:00 AM - 9:00 AM

Trusteeship Committee Meeting

581

9:00 AM - 4:30 PM

KJF Spring Auction Ticket Sales

3rd Floor

10:30 AM - 11:30 AM

International Child Custody Presentation

580

12:15 PM - 2:15 PM

Patent Litigation

Marovitz

12:45 PM - 2:00 PM

Spring Faculty Meeting

590

1:00 PM - 2:00 PM

MSC 515 Review Session

409

4:00 PM - 5:00 PM

ILSA Elections

370

4:30 PM - 5:30 PM

Career Pathways Presentation (CPP)

475

5:30 PM - 7:00 PM

Trial Advocacy Event

Morris Hall

5:30 PM - 9:00 PM

ADR Team Tryouts

345

5:30 PM - 10:30 PM

KFJ Auction

Auditorium & Lobby

6:00 PM - 7:00 PM

Can Courts Get the Law Right? Judicial Review’s  Problem with Objectivity

580

6:00 PM - 9:00 PM

ADR Team Practice

545

 

FRIDAY, April 22

8:00 AM - 9:30 AM

ID/MBA Dual Degree Breakfast

Lobby

8:30 AM - 10:00 AM

Prof. Dixon Review Session

409

8:30 AM - 4:00 PM

First Amendment Seminar Presentations

210

12:30 PM - 2:00 PM

Admissions Info Session

230

 

SATURDAY, April 23

1:30 PM - 3:30 PM

ChiPy

C20

 

SUNDAY, April 24

 

NO EVENTS SCHEDULED

 

 


Building and Library Hours

SPRING 2016 SEMESTER BUILDING AND LIBRARY HOURS: Effective Tuesday, January 19, 2016

Building Hours:

Sunday 10:00 am – 8:30 pm
Monday - Thursday 7:30 am – 10:00 pm
Friday 7:30 am – 9:00 pm
Saturday 8:30 am – 5:30 pm


Library Hours:

Sunday Noon – 8:00pm
Monday - Thursday 8:00 am – 9:00 pm
Friday 8:00 am – 6:00 pm
Saturday 9:00 am – 5:00 pm

NOTE: The building will close late on the following day:

Thursday, April 21 11:00 pm Closing
Friday, April 29 10:00 pm Closing
(4/29 is make up day for Monday law classes missed for MLK holiday)

EXAM BUILDING AND LIBRARY HOURS: Effective Saturday, April 30, 2016 thru Friday, May 13, 2016

Building Hours:

Sunday 9:45 am – 11:15 pm
Monday - Thursday 7:30 am – 11:15 pm
Friday 7:30 am – 11:00 pm
Saturday 7:30 am – 10:15 pm

NOTE: The building will close early on the following day:

Saturday, May 14 8:30 am – 7:00 pm
Sunday, May 15 8:30 am – 6:30 pm


Library Hours:

Sunday 10:00 am – 11:00pm
Monday - Thursday 8:00 am – 11:00 pm
Friday 8:00 am – 10:00 pm
Saturday 9:00 am – 10:00 pm

NOTE: The library will close early on the following day:

Saturday, May 14 9:00 am – 5:00 pm
Sunday, May 15 10:00 am – 6:00 pm

Bookstore Hours

Monday - Thursday: 9am - 6pm
Friday: 9am - 2pm
Saturday: 10am - 2pm
Sunday: CLOSED


Spakateria Hours

Monday - Friday: 8:00am - 6:00pm


Bike Rental Program

Share CyCKles Bicycle Rentals

IIT Chicago-Kent offers a bicycle rental program to members of the law school community (students, faculty and staff). For more information please visit

http://www.kentlaw.iit.edu/the-c-k-experience/living-and-studying-in-chicago/bike-rental


Chicago-Kent Student Hiring Procedures


Faculty - Must see the Faculty Assistant (Alison Steiner, asteiner2@kentlaw.iit.edu or x6-5119) prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet:

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.


SPRING 2016 CHICAGO-KENT STUDENT AND PT TEMP HIRING

STUDENT EMPLOYMENT PROCEDURES

PAYROLL AUTHORIZATIONS

A new payroll authorization must be completed for all student employees who are:

  • New hires
  • International Students that will continue to work after the Fall term ends on 12/31/15

   (A new Payroll Authorization must be done each term for international students.)

The current student pay rate is $12.00 per hour.

STUDENT Payroll Authorizations:  Should be done on-line through the EPAF system in the MyIIT portal listing Dawn Rupcich as an approver. Use “sub”-Account “6307" FOR ALL STUDENT EMPLOYEES (FWS AND NON-FWS).

The payroll authorization should be filled out completely listing January 4th (or the actual start date if hired after Jan. 4) as the “Effective Date” of employment and must be submitted on or before work begins.

STUDENT EMPLOYMENT END DATES

Use 5/31/2016 for ALL students (end of the fiscal year)

FEDERAL WORK STUDY (FWS)

Community Service Positions
FWS funding for community service positions will be available during the Spring 2016 semester.  IIT approved Community Service positions are funded 100% by the federal government.    

Research Assistants and law school department student employees
Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Fall and Spring semesters only.

 

When using the EPAF system for FWS students under “Employee Type” pick Federal Work Study and under “Position Control #” pick FWS Student Assistant W99877

The 2016 FWS FOAP is 172088-2521-6307-2100

 

PT TEMPORARY NON-BENEFITS ELIGIBLE STAFF PROCEDURES

PT temporary non-benefits eligible staff can be hired on IIT’s payroll
 
TEMPORARY STAFF HIRED ON IIT’S PAYROLL

In addition to the Temporary Justification and the Job Description forms, you must also follow the next four steps:

PLEASE NOTE THAT PT TEMPORARY EMPLOYMENT THROUGH IIT CANNOT LAST LONGER THAN ONE (1) YEAR

All paperwork should be submitted to the Office of Administration and Finance, Suite 265.

TEMPORARY STAFF THAT ARE HIRED THROUGH AN EMPLOYMENT AGENCY

PAYROLL AUTHORIZATIONS AND ALL FORMS MUST BE SUBMITTED BEFORE ANYONE BEGINS WORK

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization and other tax, I-9 and Direct Deposit Authorization Forms must be submitted to the Office of Administration and Finance for processing before anyone begins working for you.  There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working.  This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid.  Therefore, please be sure to adhere to this critical policy.
 
STUDENT ONLINE TIME ENTRY

Time entry is done using IIT's online time entry for all students and staff.   For all pay periods, time worked must be entered into the electronic time sheet and submitted for approval by 10:00 am on the first Monday after the pay period ends.

Instructions for Web Time Entry can be found at:
http://www.kentlaw.edu/students/student-timesheet-instructions.pdf

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 7-3375.

NOTE:  if your student fails to input and submit his/her timesheet by 10:00 am on the Monday when timesheets are due, they will run the risk of not getting paid on the scheduled pay date.

If you have questions concerning completion of the on-line time entry after you have read the instructions and logged in, please contact Ariana Monroe, Suite 265, x 65100, or by email amonroe3@kentlaw.iit.edu.

 


2016 biweekly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Submission Deadline
Pay Date
1
12/20/2015
1/2/2016
1/4/2016
1/8/2016
2
1/3/2016
1/16/2016
1/18/2016
1/22/2016
3
1/17/2016
1/30/2016
2/1/2016
2/5/2016
4
1/31/2016
2/13/2016
2/15/2016
2/19/2016
5
2/14/2016
2/27/2016
2/29/2016
3/4/2016
6
2/28/2016
3/12/2016
3/14/2016
3/18/2016
7
3/13/2016
3/26/2016
3/28/2016
4/1/2016
8
3/27/2016
4/9/2016
4/11/2016
4/15/2016
9
4/10/2016
4/23/2016
4/25/2016
4/29/2016
10
4/24/2016
5/7/2016
5/9/2016
5/13/2016
11
5/8/2016
5/21/2016
5/23/2016
5/27/2016
12
5/22/2016
6/4/2016
6/6/2016
6/10/2016
13
6/5/2016
6/18/2016
6/20/2016
6/24/2016
14
6/19/2016
7/2/2016
7/1/2016*
7/8/2016
15
7/3/2016
7/16/2016
7/18/2016
7/22/2016
16
7/17/2016
7/30/2016
8/1/2016
8/5/2016
17
7/31/2016
8/13/2016
8/15/2016
8/19/2016
18
8/14/2016
8/27/2016
8/29/2016
9/2/2016
19
8/28/2016
9/10/2016
9/12/2016
9/16/2016
20
9/11/2016
9/24/2016
9/26/2016
9/30/2016
21
9/25/2016
10/8/2016
10/10/2016
10/14/2016
22
10/9/2016
10/22/2016
10/24/2016
10/28/2016
23
10/23/2016
11/5/2016
11/7/2016
11/11/2016
24
11/6/2016
11/19/2016
11/18/2016*
11/25/2016
25
11/20/2016
12/3/2016
12/5/2016
12/9/2016
26
12/4/2016
12/17/2016
12/19/2016
12/23/2016

NOTE: Employees should begin inputting time online the first day of the pay period.

*Denotes early time sheet submission date. (Dates are subject to change.)


2016 monthly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Pay Date
1
1/1/2016
1/30/2016
1/29/2016
2
2/1/2016
2/27/2016
2/29/2016
3
3/1/2016
3/31/2016
3/31/2016
4
4/1/2016
4/30/2016
4/29/2016
5
5/1/2016
5/29/2016
5/31/2016
6
6/1/2016
6/30/2016
6/30/2016
7
7/1/2016
7/31/2016
7/29/2016
8
8/1/2016
8/31/2016
8/31/2016
9
9/1/2016
9/30/2016
9/30/2016
10
10/1/2016
10/30/2016
10/31/2016
11
11/1/2016
11/30/2016
11/30/2016
12
12/1/2016
12/31/2016
12/30/2016

NOTE: Employees should begin inputting time online the first day of the pay period.


Spring 2016 Discount Parking for DTC Faculty, Staff & Students

(Revised 02/10/2016)

ONE PARKING located at 525 West Monroe (entrance on CLINTON between Adams and Monroe) is offering discounted parking rates $22 per 12-hour day for members of the DTC community (between 6am - 4pm, out by 2:00am).

STANDARD PARKING located at PRESIDENTIAL TOWERS continues to provide discounted parking rates $14 per 12-hour day for members of the DTC community.

IMPERIAL PARKING located at 550 West Jackson continues to provide discounted parking rates $13 per 12-hour day for members of the DTC community.

Faculty, staff and students who wish to take advantage of the parking discounts may pick up the parking permit from:

Faculty and Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent IDs.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate:
*$14 per 12-hour day.
*MUST
be purchased in packets of 5 @ $70
Current Normal Rate:
$39 per 12-hour day
Monthly Pass:
$230 (One time $50 application fee for new monthly passes)
The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

    Also offered at the garage Monday through Friday: Early Morning Special - In by 9am out by 7pm $18/day

    Contact Davina Mitchell at (312) 775-7372 or dmitchell@spplus.com

 
ONE PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate:
*$22 per 12 hour day (between 6am - 4pm, out by 2:00am)
*Pre-Paid validations
$20 each or purchase a book of 10 for $200 and receive 1 free validation.  Validations are good for up to 12-hours of parking with entry any time between 4:00pm-12:00am (but, you must exit by 8:00am).
Current Normal Rate: $41 per 12 hour day
MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-8am M-F with in/out privileges for $40 per month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are
followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card.
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage.
  3. Major credit and debit cards are accepted for payment.
  4. See Garage Attendant at the entry/exit lane, or call (312) 670-9780.

IMPERIAL PARKING RATES 550 W. JACKSON Street
(entrance on QUINCY between Clinton & Jefferson) Attended, heated 2-level parking garage.

IIT Discounted Daily Rate:
*$13 per 12-hour day
*Prepaid validations sold in sets of 10 @ 130


Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $130.

*New Hours
Afternoon/Evening: in after 1:00pm out by 10:00pm $7.00 per day

Closed weekends and holidays

Imperial Parking does NOT require an IIT Parking Pass

Contact Bonita Davis (312) 663-1490 or BDavis@impark.com - 24-hour turnaround.


DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!

The Downtown Campus has an Automated External Defibrillator (AED) to make early defibrillation immediately available in cardiac emergencies.

WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone, at anytime, without warning, without symptoms, and regardless of age or health. SCA is most often caused by an electrical malfunction that makes the heart quiver ineffectively. Defibrillation, an electric shock across the heart, is the only effective treatment for this malfunction. It stops the ineffective quivering and allows a coordinated heart rhythm to resume. Surviving SCA is largely dependent on how quickly the patient is defibrillated.

TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:

  • An abnormal or racing heart beat
  • Feeling faint or dizzy due to loss of blood flow
  • Abnormal breathing
  • Loss of blood pressure and pulse
  • Loss of consciousness
  • Unresponsive

WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes. The new HeartStart AED unit is located at the front lobby desk where it will be readily accessible to emergency responders. Everyone at the IIT Downtown Campus can make a lifesaving difference in a medical emergency by immediately calling 911 and the DTC Security Officer on duty (ext 6-5030 using a campus phone or 312-906-5030 using a cell phone). Be sure to specifically identify the location of the victim so a trained responder can be dispatched to the scene.

DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training from the American Red Cross program; those trained include all of the engineering and Public Safety Officers, three library staff members and several other staff at both Chicago-Kent and Stuart. If you believe a person is experiencing SCA, please attempt to locate a trained responder by calling security as noted above. However, it is important to note that the HeartStart AED that we purchased is specifically designed to be used by virtually anyone. It actually walks the user/responder through the process with verbal instructions and other commands during the entire process. The unit has a safety feature that analyzes the victim before allowing an electric shock to be administered. In an emergency situation and in the absence of a trained user, an AED user who acts in good faith and without compensation is protected from civil liability under Illinois' Automated External Defibrillator Act, except for willful and wanton misconduct.

Please contact Dawn E. Rupcich, Assistant Dean or Rob Ulcigrai, Chief Engineer if you have any questions.


Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends. 


Shuttle Bus Schedule

Updated bus route schedules can be obtained at: http://www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.


Office of Administration and Finance Business Hours

Monday-Friday: 8:30am - 5:00pm

 


Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. When completing the room reservation form online, the email field must be completed with an "@iit.edu" email address only; otherwise the request will NOT go through. An email will be sent to you confirming your reservation within 24 business hours

 

CALENDARS

.: Main Chicago-Kent event
   calendar

.: Academic calendar

.: CLE calendar

.: Alumni event calendar

.: Admissions calendar

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