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Headlines for the Weeks of September 18, 2017

Downtown Campus Scheduled Events

MONDAY, September 18 , 2017

3:00 PM - 4:00 PM

ACS Executive Board Meeting

581

4:00 PM - 5:15 PM

Constitution Day Event 

C50

4:00 PM - 9:00 PM

Judge Erickson's Trial Teams    

C40, Kohen & Marovitz

6:00 PM - 9:00 PM

Judge Erickson's Trial Teams

C50

TUESDAY, September 19, 2017

8:00 AM - 5:00 PM

TransUnion:  Safe 4.5 Training

370

12:00 PM - 1:00 PM

KJF General Body Meeting         

345

12:00 PM - 1:00 PM

Secondary Information                Session

590

12:00 PM - 1:30 PM

Faculty Speaker featuring  Michele Bratcher Goodwin

Morris Hall

12:00 PM - 1:30 PM

Chicago Council of Lawyers       

545

12:00 PM - 2:00 PM

Patent Hub Student Meeting     

580

1:00 PM - 2:00 PM

Child and Family General Meeting

C20

2:00PM  - 4:00 PM

Prof. Gorham’s Meeting

Lab 409

3:30 PM - 5:30 PM

Today for CK Orientation           

345

4:00 PM - 9:00 PM

Judge Erickson's Trial Teams     

Marovitz

4:30 PM - 5:30 PM

Stuart’s CMC Career Pathways Presentation

470

5:00 PM - 6:00 PM

Patents 101       

590

5:00 PM - 9:00 PM

Judge Erickson's Trial Teams     

C35, 370 & 580

7:00 PM - 8:30 PM

JIP: First AES Meeting    

545

WEDNESDAY, September 20, 2017

8:00 AM - 5:00 PM

TransUnion: Safe 4.5 Training

370

9:00 AM - 11:00 AM

IIT Meeting       

581

10:00 AM - 11:00AM

JIP: First AES Meeting II

583

3:00 PM - 4:00 PM

SBA Leadership Seminar             

580

4:00 PM - 9:00 PM

Judge Erickson's Trial Teams     

Marovitz

4:30 PM - 5:30 PM

Stuart’s CMC Career Pathways Presentation

470

5:00 PM - 9:00 PM

Judge Erickson's Trial Teams     

370, 580 & Kohen

THURSDAY, September 21, 2017

1:00 PM - 2:30 PM

Student Affairs Team Meeting  

583

4:00 PM - 9:00 PM

Judge Erickson's Trial Teams     

Marovitz

4:30 PM - 5:30 PM

Stuart’s CMC Career Pathways Presentation  

470

4:45 PM - 5:45 PM

Stuart Investments

403

5:00 PM - 5:45 PM

Prof. Cooper’s TA Review Session

475

5:00 PM - 9:00 PM

Judge Erickson's Trial Teams                    

C20, 370 & Kohen

FRIDAY, September 22, 2017

9:00 AM - 12:00PM

Friday Research Session

470

SATURDAY, September 23, 2017

7:30 AM - 9:00 PM          

Judge Erickson's Trial Teams                    

165, 170, 270, Kohen & Marovitz

12:00 PM - 2:00 PM

AMBA Stuart School of  Engagement / Retention

510 & 520

SUNDAY, September 24, 2017

10:00 AM - 11:00 PM

Judge Erickson's Trial Teams     

165, 170, 270, Kohen & Marovitz


Building and Library Hours

2017 FALL SEMESTER hours will go into effect on MONDAY, AUGUST 14, 2017

BUILDING HOURS

Sunday 10:00 am – 11:00 pm
Monday - Thursday

7:30 am – Midnight

Friday

7:30 am –   9:15 pm

Saturday

7:30 am –   9:00 pm

LIBRARY HOURS

Sunday Noon – 8:00 pm
Monday-Thursday 8:00 am – 9:00 pm
Friday 8:00 am – 6:00 pm
Saturday 9:00 am – 5:00 pm

 


Bookstore Hours

Monday - Thursday: 9:00 am - 6:00 pm
Friday: 9:00 am - 2:00 pm
Saturday: 10:00 am - 2:00 pm
Sunday: CLOSED

 


Spakateria Hours

 
Monday thru Friday: 8:00 am - 6:00 pm

 


Chicago-Kent Student Hiring Procedures


Faculty - Please contact Keith Ann Stiverson, Kstivers@kentlaw.iit.edu or x6-5610 prior to starting the hiring process

Staff - Individual departments are responsible for completing the hiring process
Online Electronic Student Payroll System
Electronic Payroll Authorization Form (EPAF)

All Payroll Authorizations (PAs) must be completed in the Online Electronic Student Payroll System. The University will no longer accept a paper PA for hiring Student Assistants.

U.S. Citizens

Required paperwork for new students who have never worked for the University:

Required paperwork for rehiring students who have worked for the University:

  • EPAF completed by hiring department

All forms can also be obtained from the Office of Administration and Finance, Suite 265.

**Budgetary Approval is the responsibility of the hiring department.

Note: All paperwork MUST be completed and submitted to the Office of Administration and Finance, Suite 265, prior to the student's first day of employment. For a student to perform a service without proper employment authorization is a violation. Both the individual and the employer are subject to possible sanctions by the Department of Labor and/or the INS.


International Students

Hiring General Eligibility Requirements:

  • F-1 or J-1 must have full-time enrollment
  • Dependents of F-2 cannot be employed
  • Dependents of J-2 may be employed with proper USCIS authorization
  • OPT (Optional Practical Training)

International Students With SSN

Documents needed to complete the employment packet: 

All original hard copies of the above paperwork must be submitted to the Office of Administration and Finance, DTC 265, to be copied and forwarded to the Student Employment Office, SEO, MC, Galvin Library Upper Level.

International Students Without SSN

  • An EPAF must be completed online by the hiring department.
  • Once the EPAF is completed, the system will automatically send an email containing an Employment Letter to the individual who entered the EPAF.
  • The letter must be completed and signed then given to the student who will take the Employment Letter to the International Student's Office, MB 405, for their signature and approval.
  • The student will take the applicable paperwork to the Social Security Administration Office, who will issue a receipt for applying for a Social Security Card.
  • The receipt is taken to the Student Employment Office, SEO, MC, Galvin Library Upper Level

NOTE: International Students MUST NOT work until this process is completed and approval is given by the International Center.

Graduated International Students
  • Not eligible for on-campus employment (includes TA/RA)
  • Students hired for work related to field of study (OPT status) must be processed through Human Resources.

**If your student assistant is an International Student, a PA must be completed for each term.

Please contact the Office of Administration & Finance, DTC 265, if you have questions.


FALL 2017 CHICAGO-KENT STUDENT AND PT TEMP HIRING

PAYROLL AUTHORIZATIONS
A new payroll authorization must be completed for all student employees who are newly hired or will continue to work for you after the summer term ends on August 12, 2017.

THE CURRENT STUDENT PAY RATE IS $12.00 PER HOUR.

STUDENT Payroll Authorizations: Should be done on-line through the EPAF system in the MyIIT portal Work Tab listing Dawn Rupcich as Approver 2/Budget Manager. Use Salary “sub”-Account 6307 FOR NON-FWS OR 6309 FOR FWS EMPLOYMENT.

The on-line payroll authorization should be filled out completely listing August 21, 2017 or thereafter if the official hire date is later in the term as the “Effective Date” of employment and MUST BE SUBMITTED before work begins. Please be sure to use Academic Year “2018”.

STUDENT EMPLOYMENT END DATES

The end date for Fall only student employment is December 16, 2017.  Or, use May 12, 2018 if you intend for the student to work for the entire academic year, i.e., Fall 2017 and Spring 2018.

You must enter December 16, 2017 for all International Students, if a student is a December 2017 graduate, and/or if you are unsure whether to hire him/her through the end of the school year.

A new Payroll Authorization must be done each term for International Students.

FEDERAL WORK STUDY (FWS)


FWS funding for community service positions will be available for the Fall 2017 and Spring 2018 semesters. IIT Approved Community Service positions are funded 100% by the federal government and are NOT available for hiring of faculty research assistants or general departmental employment.

Faculty research assistants and general departmental employment for FWS eligible students can be hired at 50% FWS funding and 50% faculty/departmental funding during the Fall and Spring semesters only.

When using the EPAF system for FWS students under “Position Control #” select FWS Community Service  (W99483) or for 50% FWS select “Position Control #” FWS Department Assistant (W99977).

The 2017-18 FWS FOAP is 102500-2504-6309-2451

PART-TIME TEMPORARY NON-BENEFITS ELIGIBLE STAFF PROCEDURES

TEMPORARY STAFF THAT ARE HIRED THROUGH AN EMPLOYMENT AGENCY

  • Complete a Temporary Staff Justification Form with the appropriate signatures
  • Complete a Job Description Questionnaire

These forms are available via the myIIT portal on the Human Resources Forms page, under Supervisor’s Forms: https://pws.iit.edu/hr/forms

Route the forms to Administration & Finance to begin the approval process; final approval is with Human Resources.

  • Once the temporary staff position is approved by HR, please refer to Purchasing’s Temporary Staffing policy for how to pay the employment agency on a purchase order. An IIT Agreement for Consulting Services and Rider to Contract for Hire Service are required with the purchase requisition. The complete Temporary Staffing policy can be found at https://pws.iit.edu/purchasing/temporary-staffing.

TEMPORARY STAFF HIRED ON IIT’S PAYROLL

Part-time non-benefits eligible staff can also be hired directly on IIT’s payroll. In addition to the Temporary Staff Justification Form and the Job Description Questionnaire, you must also follow these steps:

  • A background check is required prior to hiring PT temporary staff. IIT OHR handles this process and before you submit the PA you will need to email Lisa Horne at lhorne1@iit.edu and send her the full name and email address of the person you wish to hire. Depending on the new hires background this background check process can take anywhere from 3 days to 2 weeks to complete. Please be sure to take into consideration the time it will take for the background check to be complete when setting a start date. Employees whose background checks have not cleared are not allowed to begin working.

FOR ALL NEW HIRES – STUDENT EMPLOYMENT & PT TEMPORARY STAFF

New hires and first-time IIT employees must submit the following four items:

All paperwork for new hires should be submitted to the Office of Administration and Finance, Suite 265.

PAYROLL AUTHORIZATIONS AND ALL FORMS MUST BE SUBMITTED BEFORE WORK BEGINS

It should be noted that for new hires, pursuant to federal law and IIT Policy, the Payroll Authorization, tax forms and I9 Form must be submitted to the Office of Administration and Finance for processing before anyone begins working for you. There have been a few recent cases in which the required paperwork was submitted after the student/PT Temp began working. This puts the institution at risk with the federal government and could result in the possible termination of federal financial aid. Therefore, please be sure to adhere to this critical policy.

Student Employment vs Part-Time Temporary Employment:

STUDENT EMPLOYEE STATUS (use Salary Account code “6307" or “6309”)
In order for a student to qualify for “student status” under IRS regulations (i.e., exempt from FICA tax), the student must be registered for at least THREE (3) credit hours during the summer term.

PT TEMPORARY/NON STUDENT STATUS (use Salary Account code “6325")
Use “sub”-Account “6325" for PT Temporary staff. You should also use “6325” for student employees that are not registered for at least three (3) credit hours during the summer 2017 term since they are considered a PT Temporary employee. FICA taxes will be taken out of PT Temporary employee paychecks and the employer FICA match will be charged to your account (the FICA rate is currently 7.65%).

ENTERING ONLINE TIME SHEETS

Time entry is done using IIT's online time entry for all students and staff. For all pay periods, time worked must be entered into the electronic time sheet and submitted for approval by 10:00 am on the first Monday after the pay period ends.

Instructions for Web Time Entry can be found at:

www.kentlaw.edu/students/student-timesheet-instructions.pdf

If you have any problems accessing the myIIT portal, please contact IIT OTS Support Desk at 73375.

NOTE: if your student fails to input and submit his/her timesheet by 10:00 am on the Monday when timesheets are due, they will run the risk of not getting paid on the scheduled pay date.

If you have questions concerning completion of the on-line time entry after you have read the instructions and logged in, please contact Ramona Lewis, Suite 265, x 65100, or by email at rlewis7@kentlaw.iit.edu.


2017 Biweekly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Submission Deadline
Pay Date
1
12/18/2016 12/31/2016 *** 12/22/2017 1/6/2017
2
1/1/2017 1/14/2017 *** 1/13/2017 1/20/2017
3
1/15/2017 1/28/2017 1/30/2017 2/3/2017
4
1/29/2017 2/11/2017 2/13/2017 2/17/2017
5
2/12/2017 2/25/2017 2/27/2017 3/3/2017
6
2/26/2017 3/11/2017 3/13/2017 3/17/2017
7
3/12/2017 3/25/2017 3/27/2017 3/31/2017
8
3/26/2017 4/8/2017 4/10/2017 4/14/2017
9
4/9/2017 4/22/2017 4/24/2017 4/28/2017
10
4/23/2017 5/6/2017 5/8/2017 5/12/2017
11
5/7/2017 5/20/2017 5/22/2017 5/26/2017
12
5/21/2017 6/3/2017 6/5/2017 6/9/2017
13
6/4/2017 6/17/2017 6/19/2017 6/23/2017
14
6/18/2017 7/1/2017 *** 6/30/2017 7/7/2017
15
7/2/2017 7/15/2017 7/17/2017 7/21/2017
16
7/16/2017 7/29/2017 7/31/2017 8/4/2017
17
7/30/2017 8/12/2017 8/14/2017 8/18/2017
18
8/13/2017 8/26/2017 8/28/2017 9/1/2017
19
8/27/2017 9/9/2017 9/11/2017 9/15/2017
20
9/10/2017 9/23/2017 9/25/2017 9/29/2017
21
9/24/2017 10/7/2017 10/9/2017 10/13/2017
22
10/8/2017 10/21/2017 10/23/2017 10/27/2017
23
10/22/2017 11/4/2017 11/6/2017 11/10/2017
24
11/5/2017 11/18/2017 *** 11/17/2017 11/24/2017
25
11/19/2017 12/2/2017 12/4/2017 12/8/2017
26
12/3/2017 12/16/2017 12/18/2017 12/22/2017

NOTE: Employees should begin inputting time online the first day of the pay period.

*Denotes early time sheet submission date. (Dates are subject to change.)


2017 monthly pay calendar

Pay Period #
First Day of Pay Period (Start Date)
Last Day of Pay Period (End Date)
Pay Date
1
1/1/2017
1/31/2017
1/31/2017
2
2/1/2017
2/28/2017
2/28/2017
3
3/1/2017
3/31/2017
3/31/2017
4
4/1/2017
4/30/2017
4/28/2017
5
5/1/2017
5/31/2017
5/31/2017
6
6/1/2017
6/30/2017
6/30/2017
7
7/1/2017
7/31/2017
7/31/2017
8
8/1/2017
8/31/2017
8/31/2017
9
9/1/2017
9/30/2017
9/29/2017
10
10/1/2017
10/31/2017
10/31/2017
11
11/1/2017
11/30/2017
11/30/2017
12
12/1/2017
12/31/2017
12/29/2017

NOTE: Employees should begin inputting time online the first day of the pay period.


Fall 2017 Discount Parking for DTC Faculty, Staff & Students

(Revised 08/31/2017.  All discounted pricing subject to change without advanced notice from the parking proprietor.)

Faculty, Staff

  • Office of Administration and Finance, Suite 265

Students

  • Barnes & Noble Bookstore, C-60

If you do not currently have an IIT Photo ID, please stop by the DTC Registrar's office, Suite 220 for Chicago-Kent IDs.

STANDARD PARKING RATES located at PRESIDENTIAL TOWERS
(Rooftop Parking ONLY) Monroe, Jefferson and Madison Streets (Enter on Jefferson)

IIT DTC Discount Daily Rate: 09/01/2017 - 01/31/2018
*$14 per 12-hour day.
*MUST
be purchased in packets of 5 @ $70
Current Normal Rate:
$41 per 12-hour day
Monthly Pass:
$240 (One time $50 application fee for new monthly passes)

The daily rate will be honored provided you follow these instructions:

  1. IIT DTC faculty, staff & students must present IIT DTC I.D. card
  2. Place the IIT DTC parking permit in the lower left front windshield of car NOTE: Permit MUST be displayed at all times when your vehicle is parked in the parking garage.
  3. Payment must be made by credit card, cashier's check or money order. (NO cash or personal checks accepted.)

    Also offered at the garage Monday through Friday: Early Morning Special - In by 9am out by 7pm $18/day

    Contact Davina Mitchell at (312) 775-7372 or dmitchell@spplus.com


ONE PARKING RATES 525 W. Monroe Street
(entrance on CLINTON between Monroe & Adams) The garage is an enclosed, heated 2-level facility.

IIT DTC Discounted Daily Rate: 09/01/2017 - 01/31/2018
*$22 per 12 hour day (between 6am - 6pm)
*Pre-Paid validations
$22 each or purchase a book of 10 for $220. Validations are good for up to 12-hours of parking with entry any time between 4:00pm-12:00am (but, you must exit by 8:00am).
Current Normal Rate: $30 per 12 hour day

MONTHLY PASS (discounted only for evening parking per below)

Monthly Evening Parking: All IIT DTC faculty, staff and students have the option to park between 3pm-8am M-F with in/out privileges for $60 per month, plus $25 activation fee for first month. Automatic credit card or direct debit payment option is required for this option.

The daily rate will be honored provided these instructions are followed:

  1. IIT DTC faculty, staff & students must present IIT I.D. card.
  2. Place the IIT DTC parking permit in the lower left front windshield of car. NOTE: Permit MUST be displayed at all times when vehicle is parked in the parking garage.
  3. Major credit and debit cards are accepted for payment.
  4. See Garage Attendant at the entry/exit lane, or call (312) 670-9780.

    Contact: Rosario Palella (609) 330 – 2707 or Rpalella@OneParking.com

IMPERIAL PARKING RATES 550 W. Jackson Street
(entrance on QUINCY between Clinton & Jefferson) Attended, heated 2-level parking garage.

IIT Discounted Daily Rate: 09/01/2017 – 01/31/2018 
*$14 per 12-hour day
*Pre-Paid validations sold in sets of 10 @ $140


Purchase of validations require a copy of IIT I.D. card left with attendant and personal check made out to Impark for $140.

*Discount Hours
Afternoon/Evening: in after 1:00pm out by 10:00pm $7.00 per day

Closed weekends and holidays

Imperial Parking does NOT require an IIT Parking Pass

Contact: Albert Paraharm (312) 656 – 4739 or AParaharm@impark.com

 

LEGACY PARKING, 500 W. MONROE STREET
IIT Discounted Daily Rate: 09/01/2017 – 01/31/2018
*$12 per 12-hour day
*Pre-Paid validation

Day Validation Program

  • Must be purchased in packets of TEN (10) at a rate of $12.00 per validation – Total $120.00
  • Each validation is good for up to 12 hours of parking
  • Must show IIT faculty/staff/student ID at time of purchase or send their email to mlipscomb@legacyparking.com to be loaded for discounted single purchases ($12 Per Stay) from ParkWhiz.com.  Each patron will simply need to log into ParkWhiz (after sending us their email) and purchase their parking at the 500 West Monroe St. location.

Evening Validation Program

  • Must be purchased in packets of TEN (10) at a rate of $6.00 per validation – Total $60.00
  • Good Monday – Friday for entry after 1:00pm and exit before10:00pm
  • Must show IIT faculty/staff/student ID at time of purchase or send their email to mlipscomb@legacyparking.com to be loaded for discounted single purchases ($12 Per Stay) from ParkWhiz.com Each patron will simply need to log into ParkWhiz (after sending us their email) and purchase their parking at the 500 West Monroe St. location.

The daily rate will be honored provided these instructions are followed

  1. IIT DTC faculty, staff, & students must show IIT I.D. card.
  2. The IIT DTC parking permit must be placed in the lower left front windshield of the car. NOTE: The permit MUST be displayed at all times when your vehicle is parked
  3. Payment MUST be made by money order, cashier’s check, or credit card.  (NO cash or personal checks accepted)

??Contact: ?Matt Lipscomb  (312) 655 – 9120 or ?Mlipscomb@legacyparking.com

 

 


DEFIBRILLATOR AT THE DOWNTOWN CAMPUS!!!

The Downtown Campus has an Automated External Defibrillator (AED) to make early defibrillation immediately available in cardiac emergencies.

WHAT IS SUDDEN CARDIAC ARREST (SCA)?
Sudden cardiac arrest (SCA) can happen anywhere, to anyone, at anytime, without warning, without symptoms, and regardless of age or health. SCA is most often caused by an electrical malfunction that makes the heart quiver ineffectively. Defibrillation, an electric shock across the heart, is the only effective treatment for this malfunction. It stops the ineffective quivering and allows a coordinated heart rhythm to resume. Surviving SCA is largely dependent on how quickly the patient is defibrillated.

TYPICAL INDICATIONS THAT SOMEONE IS EXPERIENCING SCA:

  • An abnormal or racing heart beat
  • Feeling faint or dizzy due to loss of blood flow
  • Abnormal breathing
  • Loss of blood pressure and pulse
  • Loss of consciousness
  • Unresponsive

WHEN SCA STRIKES, EVERY MINUTE COUNTS.
Every minute counts when sudden cardiac arrest strikes. The new HeartStart AED unit is located at the front lobby desk where it will be readily accessible to emergency responders. Everyone at the IIT Downtown Campus can make a lifesaving difference in a medical emergency by immediately calling 911 and the DTC Security Officer on duty (ext 6-5030 using a campus phone or 312-906-5030 using a cell phone). Be sure to specifically identify the location of the victim so a trained responder can be dispatched to the scene.

DTC STAFF TRAINING:
A group of staff at the DTC have received CPR/AED training from the American Red Cross program; those trained include all of the engineering and Public Safety Officers, three library staff members and several other staff at both Chicago-Kent and Stuart. If you believe a person is experiencing SCA, please attempt to locate a trained responder by calling security as noted above. However, it is important to note that the HeartStart AED that we purchased is specifically designed to be used by virtually anyone. It actually walks the user/responder through the process with verbal instructions and other commands during the entire process. The unit has a safety feature that analyzes the victim before allowing an electric shock to be administered. In an emergency situation and in the absence of a trained user, an AED user who acts in good faith and without compensation is protected from civil liability under Illinois' Automated External Defibrillator Act, except for willful and wanton misconduct.

Please contact Dawn E. Rupcich, Assistant Dean or Rob Ulcigrai, Chief Engineer if you have any questions.


Downtown Campus Safety Tips

Do not travel alone in public areas, or stand alone at the bus stop, or corner. Keep alert for person(s) following you. Be wary of strangers offering assistance. Don't openly wear or display jewelry or handbags. The Downtown Campus of IIT provides year-round security officer escorts after 5:00 PM weekdays and on weekends.


Shuttle Bus Schedule

Updated bus route schedules can be obtained at: www.iit.edu/directory/shuttlebus.html

For questions regarding the shuttlebus schedule and service please e-mail shuttlebus@iit.edu.


Office of Administration and Finance Business Hours

Monday-Friday: 8:45am - 5:00pm


Reserving a Room at the Downtown Campus

Faculty, staff, students and student organizations can reserve rooms at the Downtown Campus for meetings, study, speaker events, etc. An electronic form is available online. When completing the room reservation form online, the email field must be completed with an "@iit.edu" email address only; otherwise the request will NOT go through. An email will be sent to you confirming your reservation within 24 business hours

CALENDARS

.: Main Chicago-Kent event
   calendar

.: Academic calendar

.: CLE calendar

.: Alumni event calendar

.: Admissions calendar

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