ROOM RESERVATION POLICIES AND REQUEST FORM

For Internal Downtown Campus Users ONLY

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Room Reservation Policy

All rooms are reserved on a first-come, first served basis by completing this "REQUEST FOR USE OF SPACE" form and submitting it to the Office of Administration and Finance, Suite 265, using the electronic form below.
This form must be submitted for each function you plan to hold.
An email confirmation will be sent to you within 24 business hours from receipt of the properly completed form.
When a major faculty and/or administrative sponsored lecture is scheduled, no other activities may be scheduled on that date.
SPEAKERS BY STUDENT GROUPS: Student groups considering inviting a speaker must check with the Administration office BEFORE extending the invitation to the speaker to ensure there will be no conflict with other groups or faculty/administrative events. A temporary hold will be put on the space, if available, and you will be advised. Once you have confirmed the date, complete the electronic form for a permanent reservation. If the above procedure is not followed and an event conflict results, YOUR SPEAKER WILL NOT BE ACCOMMODATED.
REQUESTS TO SERVE ALCOHOL
If you plan to serve alcohol at a function, you must submit a hardcopy of the "Request To Serve Alcohol" form to the Administration office a minimum of 2 weeks in advance of the event. It must be signed by a full-time faculty or staff member of your respective school. If no form is submitted and approved, you will not be permitted to serve alcohol at your event.

Request for Use of Space

Submission of this form indicates your acceptance of the above policies.

Day of Week

Month of Event

Day of Event

Year of Event

Time in

Time out

AM PM

Number of rooms required

Number of attendees expected

Your name

Your email address

Department/Organization:

Type of Event (be specific):

Food served?
Yes No

Alcohol Served?
Yes No
(if yes, click here for form)

Room Set-up Required? Yes No

	QUANTITY
Podium
Speaker Table
Chair(s) for Speaker(s)
Food Table
Registration Table
Coat Rack

Room Requested

Event Room Front Lobby Other

For Event Room or Front Lobby, you must select from one of these standard set-ups.
PLEASE VIEW BY CLICKING ON THE "NAME"

Event Room 1 Event Room 2 Event Room 3

Lobby 1 Lobby 2

Media Services Requirements Yes No

Microphone					LCD Projector
VHS Tape Deck					Overhead Projector
Camcorder					Laptop
Audio Cassette Deck					Television Monitor
DVD Player					Flip Chart & Markers

Use this space to provide other information or requirements.

ADMINISTRATION
INFORMATION