Mail Policy for Faculty and Departments
The Office of Alumni Relations can publicize your department's event by sending targeted email and mail invitations to alumni. We can also include your event in our e-newsletter, which is sent monthly to over 5000 alumni.
Please read and review the email policy before submitting the email request form. Questions may be directed to Jennifer Cone at (312) 906-5234 or jcone@kentlaw.edu.
Specialized, Targeted Mail or Email Invitation:
The Office of Alumni Relations will send an email or mail to alumni under the following auspices:
- Email Requests must be received at least 3 weeks in advance of the date on which to send the email. For events requiring RSVPs, the Office of Alumni Relations suggests an email be sent at least 2 weeks in advance of the event; thus, plan to allow at least 5 weeks of time before the event to request an email. (For example, if your event takes place October 15, and want to allow time for RSVPs, please submit it to the office of Alumni Relations by September 1).
- Mailing requests must be received at least 6 weeks in advance of date you would like the mailing to go out. For events requiring RSVPs, the Office of Alumni Relations suggests mail be sent at least 3 weeks in advance of the event; thus, plan to allow at least 2 and a half months of time before the event to request a mailing.
- The event must be law school related and involve one of the following topics:
- Continuing Legal Education
- Lectures or Professional Events
- Networking or Social Events
- Fundraising
- (Please Note: Events with a fundraising focus must be requested in conjunction with support of the Development Office. View the Fundraising Policy
- Events involving religious holidays or other religious events cannot be advertised through email from any party officially representing the law school.
- Once a request has been approved, the faculty representative should send full and complete text or event information to alums@kentlaw.edu at least one week in advance of when email will be sent. Or, at least four weeks in advance of when mailing should be sent.
- All emails are sent in the Chicago-Kent Alumni Association e-mail template (see sample e-mail). You may include images your e-mail. Images should be emailed to alums@kentlaw.edu.
- It is your responsibility to adhere to dates listed to successfully have your email or mail sent.
Monthly Alumni E-newsletter
- The Office of Alumni Relations can publicize your organization's event in our e-newsletter, which is sent monthly to over 5000 alumni. (View sample e-newsletter.) The Alumni E-Brief is sent on the first of the month, excluding June/July when a combined email is sent in late June.
- Information for the e-newsletter must be submitted to alums@kentlaw.edu by the 15th of the month prior to when the newsletter goes out. (For example, if your event is October 15, and you wish it to be listed in the October e-newsletter, information on the event should be received by September 15).
- Please Note: If the event includes CLE credit, the event will automatically be listed under the Continuing Legal Education Section of the e-newsletter, unless otherwise requested.
- Event Sections are as follows:
- Social Events – Chicago
- Social Events – Regional
- Lectures
- Continuing Legal Education Opportunities
- Career Services and Networking Events
- Events involving religious holidays or other religious events cannot be advertised in the e-newsletter.
- It is your responsibility to adhere to dates listed to successfully have your item in the e-newsletter.
Please direct questions to Jennifer Cone at (312) 906-5234 or jcone@kentlaw.edu. Requests should be submitted using the online form:
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