Registrar's Office:
News & announcements for the week of
Weeks of August 13 & 20, 2001

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Welcome 1Ls and Welcome Back Continuing Students

We hope that you had a restful summer and are looking forward to the beginning of a new year.  We are certainly excited to have you back.  Just a reminder, the Registrar's Office is open from 8:30 am to 6:00 pm  (Monday - Thursday) and 8:30 am to 5:00 pm (Friday).  If you have any questions regarding your academic records, we will be happy to assist you.  You can call us at (312)906-5080 or stop by suite 220.  Good luck with your fall classes!

Graduation Applications

Students who plan on graduating after the fall semester must submit a graduation application to the Registrar's Office no later than Friday August 31, 2001.  Please note:  The Registrar's Office does conduct graduation audits on all applications, but it is your responsibility to make certain all requirements for graduation are met.  If you have any questions, please stop by the office.

Pass/Fail Elections - Forms on-line

If you intend on taking a course pass/fail, you must submit a pass/fail election form to the Registrar's Office no later than the end of the second week of classes. The two week deadline is firm.  Any requests recieved after that date will be void.

In an effort to make more administrative resources available on-line, we have now made the submission process for pass/fail forms available on the Chicago-Kent Web-For-Students. In addtion to checking your fall schedule, grades, and class ranks, you can also choose which courses you would like to take pass/fail. Click here to login.


Incomplete Make Up Notices

Students who intend to make up an incomplete for the fall semester must notify the Registrar's Office by the end of the second week of classes.  Students making up incompletes should NOT register for the course.  If you register for the course, you will be billed.  You can pick up the incomplete make up notice in the Registrar's Office.

Registration information for the Illinois Bar Examination

For First-Year Students: (

First year students who plan to take the Illinois Bar exam upon graduation should file a "Law Student Registration Application" with the Illinois bar examiners by March 1, 2002. We strongly suggest that you pick up and fill out the application much earlier!!! This application is very long and very detailed, so don't put it off. If you start gathering the information now, you won't have to scramble in February!

Applications are available in the Registrar's Office.

For December Graduates: (

Students applying to take the February Bar Examination must file the application by September 1, 2001. If you did not fill out the first year registration application, you must complete the full application at this time. If you did complete the first year application, you should only complete the update application now.

Both applications are available in the Registrar's Office

For May Graduates: (

Students applying to take the July Bar Exam must complete and submit the application by February 1, 2002. If you did not fill out the first year registration application, you must complete the full application at this time. If you did complete the first year application, you should only complete the update application now.

Applications will be available in the Registrar's Office in Mid-September.

FERPA Rights and Notification of Access to Educational Records

The Chicago-Kent Student Handbook outlines the academic and administrative regulations governing students at Chicago-Kent.  The following sections have been excerpted to provide information on student rights and responsibilities regarding access to educational records.  You should read the full text of the student handbook.

§14.4     Privacy Rights and Access to Educational Records 

Chicago-Kent College of Law respects the rights of privacy of its students and acknowledges the responsibility to maintain confidentiality of personally identifiable educational records. The law school will comply with The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are: 

(1) The right to inspect and review the student's education records within 45 days of the day the University received a request for access.     Students should submit to the Registrar a written request that identifies the records they wish to inspect. The Registrar will make arrangements for access and notify the student when the records may be inspected. If the records are not maintained by the Registrar, the Registrar will advise the student of the correct official to whom the request should be addressed. 

(2) The right to request the amendment of the student's education records that the student believes are inaccurate or misleading.     Students may ask the law school to amend a record that they believe is inaccurate or misleading. They should write the Assistant Dean for Academic Administration and Student Affairs and identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the Assistant Dean decides not to amend the record as requested by the student, he will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. 

(3) The law school has adopted a policy of not disclosing personally identifiable information, other than directory information, from the educational records of a student without his or her prior written consent, except in the following instances permitted under FERPA:

(1) To school officials, including teachers, within the educational institution who have a legitimate educational interest. A school official is a person employed by the University or the law school in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. 

(2) To officials of another school in which the student seeks or intends to enroll, provided that a documented attempt will be made to notify the student of intended disclosure, prior to submission of such

(3) To certain authorized representatives of the United States and state agencies who require such information to carry out lawful functions; 

(4) In connection with the student's application for, or receipt of, financial aid; 

(5) To organizations conducting studies for, or on behalf of, educational agencies or institutions, if these studies are conducted in a manner that will not permit the personal identification of students and if the information will be destroyed when no longer needed for the purpose for which it is conducted; 

(6) To accrediting organizations in order to carry out their accrediting functions; 

(7) To comply with a judicial order or lawfully issued subpoena; 

(8) To appropriate parties in health or safety emergencies; 

(9) To parents of dependent Chicago-Kent students, as defined in Section 152 of the Internal Revenue Code of 1986.

   §14.5     Directory Information

Students' local addresses and telephone numbers are published in a Student Directory. If a student does not want his/her name, address, or phone number published, the student must complete a privacy form available in the Registrar's office. When a student has authorized the publication of his/her address and phone number in the Student Directory, that information may be provided to others over the phone. 

Chicago-Kent reserves the right to release at its own discretion the following information: name of student; date and place or birth; local address, phone number and e-mail address of student; home address and phone number of student; enrollment status and dates of attendance at Chicago-Kent; positions held, place of employment and extension number of students employed by Chicago-Kent; memberships in officially recognized campus organizations and on teams, including offices held in
such organizations; degrees earned, special awards and recognition given; and all information requested by the Illinois Board of Admissions to the Bar and bar exam officials of other states for all students and former students. Students who do not want this information released must file a written statement with the Registrar requesting the withholding of such information.

ID Picture Hours - ATTENTION 1Ls

If you did not have your ID photo taken during Orientation, you must do so immediately! The hours for ID card photos are listed below. You will not be allowed access to the library, shuttle bus, and many other resources without your ID.

Most importantly, your professors won't be able to add your picture to thier seating charts and you may miss out on those all important class participation points!!

If you need an ID or have lost your ID card you may stop by the Registrar's office at the following times to have your picture taken: 

Monday - Friday 
  • 10:00am-11:00am  
  • 3:00pm-4:00pm 
  • *5:00pm-6:00pm (no pictures taken at this time on Friday)

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