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Registrar's Office

Registar's Office home page

Week of August 19, 2002

Welcome 1Ls and Welcome Back Continuing Students

We hope that you had a restful summer and are looking forward to the beginning of a new year.  We are certainly excited to have you back.  Just a reminder, the Registrar's Office is open from 8:30 am to 6:00 pm  (Monday - Thursday) and 8:30 am to 5:00 pm (Friday).  If you have any questions regarding your academic records, we will be happy to assist you.  You can call us at (312)906-5080 or stop by suite 220.  Good luck with your fall classes!

Fall Registration - DEADLINE

New faculty policy: You may add an open course without permission until the end of the first week of Fall classes (August 30, 2002); during the second week, however, you may add an open course only with permission of the instructor. You may not add a course after the second week of the semester. To find out what courses are open, check the Online Registration system.

You may withdraw from any course except a required course, a clinical course, Law Review, Moot Court, or Intensive Trial Advocacy at any time prior to the date of the final exam or final paper (see 3.10(c) of the Student Handbook.). There is no tuition penalty if you drop a course during the first two weeks of classes. You will not receive a tuition refund, however, if you drop a course after the second week of classes (September 6, 2002).

Health Insurance - DEADLINE

Continuing students who were enrolled in the university's student health insurance program last year and who are currently enrolled for 12 or more credit hours or new students enrolled for 12 or more credit hours who have not otherwise waived the health insurance plan will be automatically enrolled in the BASIC health plan for the 2002-03 academic year unless you elect to purchase the COMPREHENSIVE plan by September 6, 2002. To examine the differences in the two plans, please visit the Health Services Office website at http://www.iit.edu/~chs/index2.htm .

Students who do not meet the 12 credit hour threshold for automatic enrollment, may elect to receive coverage by completing the necessary documents and paying the insurance fee. To enroll in the Comprehensive plan, please complete this form and return it to the Registrar's Office no later than September 6, 2002

To waive out of the plan, please complete this form and return it to the Registrar's Office no later than September 6, 2002

The 2002-03 health plan brochure and all relevant information is available at the CHS Office website or by contacting them at 312-808-7100.

An Adobe Acrobat version of the brochure can be viewed and printed here.

Graduation Applications - Forms on-line

Students who plan on graduating after the fall semester must submit a graduation application to the Registrar's Office no later than September 6, 2002.  Please note:  The Registrar's Office does conduct graduation audits on all applications, but it is your responsibility to make certain all requirements for graduation are met.  If you have any questions, please stop by the office. You will be charged a $75.00 graduation fee upon filing your application.

In an effort to make more administrative resources available on-line, we have now made the submission process for Graduation Applications available on the Chicago-Kent Web-For-Students. In addtion to checking your fall schedule, grades, and class ranks, you can also apply for graduation. Click here https://webmail.kentlaw.edu/exchange/logon.asp to login.

Pass/Fail Elections - Forms on-line

If you intend on taking a course pass/fail, you must submit a pass/fail election form to the Registrar's Office no later than the end of the second week of classes (September 6, 2002). The two week deadline is firm.  Any requests recieved after that date will be void.

In an effort to make more administrative resources available on-line, we have now made the submission process for pass/fail forms available on the Chicago-Kent Web-For-Students. In addtion to checking your fall schedule, grades, and class ranks, you can also choose which courses you would like to take pass/fail. Click here https://webmail.kentlaw.edu/exchange/logon.asp to login.

Incomplete Make Up Notices - Forms on-line

Students who intend to make up an incomplete for the fall semester must notify the Registrar's Office by the end of the second week of classes.  Students making up incompletes should NOT register for the course.  If you register for the course, you will be billed.  You can pick up the incomplete make up notice in the Registrar's Office or complete the form on-line at https://webmail.kentlaw.edu/exchange/logon.asp.

Registration information for the Illinois Bar Examination

For First-Year Students: (http://www.ibaby.org/law_student_registration.html)

First year students who plan to take the Illinois Bar exam upon graduation should file a "Law Student Registration Application" with the Illinois bar examiners by March 1, 2003. We strongly suggest that you download and complete the application much earlier!!! This application is very long and very detailed, so don't put it off. If you start gathering the information now, you won't have to scramble in February!

Applications are available on-line at http://www.ibaby.org/law_student_registration.html

For December Graduates: (http://www.ibaby.org/applying.html)

Students applying to take the February Bar Examination must file the application by September 1, 2002. If you did not fill out the first year registration application, you must complete the full application at this time. If you did complete the first year application, you should only complete the update application now.

Both applications are available on-line at http://www.ibaby.org/forms.html

For May Graduates: (http://www.ibaby.org/applying.html)

Students applying to take the July Bar Exam must complete and submit the application by February 1, 2003. If you did not fill out the first year registration application, you must complete the full application at this time. If you did complete the first year application, you should only complete the update application now.

Applications will be available on-line in mid-September at; http://www.ibaby.org/forms.html

FERPA Rights and Notification of Access to Educational Records

The Chicago-Kent Student Handbook outlines the academic and administrative regulations governing students at Chicago-Kent.  The following sections have been excerpted to provide information on student rights and responsibilities regarding access to educational records.  You should read the full text of the student handbook.

Section 14.4     Privacy Rights and Access to Educational Records 

Chicago-Kent College of Law respects the rights of privacy of its students and acknowledges the responsibility to maintain confidentiality of personally identifiable educational records. The law school will comply with The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are: 

(1) The right to inspect and review the student's education records within 45 days of the day the University received a request for access.     Students should submit to the Registrar a written request that identifies the records they wish to inspect. The Registrar will make arrangements for access and notify the student when the records may be inspected. If the records are not maintained by the Registrar, the Registrar will advise the student of the correct official to whom the request should be addressed. 

(2) The right to request the amendment of the student's education records that the student believes are inaccurate or misleading.     Students may ask the law school to amend a record that they believe is inaccurate or misleading. They should write the Assistant Dean for Academic Administration and Student Affairs and identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the Assistant Dean decides not to amend the record as requested by the student, he will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. 

(3) The law school has adopted a policy of not disclosing personally identifiable information, other than directory information, from the educational records of a student without his or her prior written consent, except in the following instances permitted under FERPA:

(1) To school officials, including teachers, within the educational institution who have a legitimate educational interest. A school official is a person employed by the University or the law school in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. 

(2) To officials of another school in which the student seeks or intends to enroll, provided that a documented attempt will be made to notify the student of intended disclosure, prior to submission of such
information; 

(3) To certain authorized representatives of the United States and state agencies who require such information to carry out lawful functions; 

(4) In connection with the student's application for, or receipt of, financial aid; 

(5) To organizations conducting studies for, or on behalf of, educational agencies or institutions, if these studies are conducted in a manner that will not permit the personal identification of students and if the information will be destroyed when no longer needed for the purpose for which it is conducted; 

(6) To accrediting organizations in order to carry out their accrediting functions; 

(7) To comply with a judicial order or lawfully issued subpoena; 

(8) To appropriate parties in health or safety emergencies; 

(9) To parents of dependent Chicago-Kent students, as defined in Section 152 of the Internal Revenue Code of 1986.


Section 14.5     Directory Information

Students' local addresses and telephone numbers are published in a Student Directory. If a student does not want his/her name, address, or phone number published, the student must complete a privacy form available in the Registrar's office. When a student has authorized the publication of his/her address and phone number in the Student Directory, that information may be provided to others over the phone. 

Chicago-Kent reserves the right to release at its own discretion the following information: name of student; date and place or birth; local address, phone number and e-mail address of student; home address and phone number of student; enrollment status and dates of attendance at Chicago-Kent; positions held, place of employment and extension number of students employed by Chicago-Kent; memberships in officially recognized campus organizations and on teams, including offices held in
such organizations; degrees earned, special awards and recognition given; and all information requested by the Illinois Board of Admissions to the Bar and bar exam officials of other states for all students and former students. Students who do not want this information released may restrict this information by completing the privacy forms on-line at https://webmail.kentlaw.edu/exchange/logon.asp

ID Picture Hours - ATTENTION 1Ls

If you did not have your ID photo taken during Orientation, you must do so immediately! The hours for ID card photos are listed below. You will not be allowed access to the library, shuttle bus, and many other resources without your ID.

Most importantly, your professors won't be able to add your picture to thier seating charts and you may miss out on those all important class participation points!!

If you need an ID or have lost your ID card you may stop by the Registrar's office at the following times to have your picture taken: 

Monday - Friday 
  • 10:00am-11:00am  
  • 3:00pm-4:00pm 
  • *5:00pm-6:00pm (no pictures taken at this time on Friday)

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