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Registrar's Office

Registrar's Office home page
Week of May 8, 2017


The Registrar's Office will have extended hours for the next two weeks of exams:

Monday - Thursday: 8:30am to 6:00pm and Friday 8:30am to 5:00pm.  If you have any questions regarding your academic records, the Registrar's Office staff will be happy to assist you. You can call us at (312) 906-5080, e-mail us at or stop by Suite 220.


•Exam Schedule and Exam Number. The final exam schedule for the current semester is available here. You will be notified of the classroom assignments for your exams prior to the start of exam period. To find your personal exam schedule, go to your Web for Students account and navigate to "Spring 2017" link under the "Schedule" heading in the lefthand menu. Your exam number is also provided there. 

Exam Types and Distribution. There are three types of exams (this information can also be found online here):

Fixed Exams: First-year doctrinal courses and certain other courses have fixed exams. Students will report to designated classrooms on specified days and times for these exams. The dates and times are listed on your Exam Schedule in Web for Students (see above).

Self-Scheduled Exams: Self-scheduled exams are those with time limits less than 24 hours (for example, 3-hour and 4-hour exams) where you are able to choose the date and time to take the exam, within the confines of the exam period (May 3-May 12). You do not need to preschedule the exam time. Self-Scheduled exams may be picked up from the Exam Administration Office (Rm. 305) as follows:

   Monday-Friday: between 9:00am and 5:45pm 

   Saturday: between 9:00am and 11:00am

   No exams are given on Sunday

Please note: These times are pick-up times, not return times. For example, if you pick up a 3-hour exam at 5:45pm on a weekday, you will have the full 3 hours to complete the exam and must return it by 8:45pm. 

You must present photo identification to pick up your exam. Your exam will be time-stamped and you will then proceed to one of the designated Self-Schedule exam rooms to take your exam using SoftTest. SoftTest will record a download time for the exam as well as an upload time for the exam. Once you download the exam in SoftTest, you must complete the exam.  When you have uploaded your exam answer, return the exam questions to the Exam Administration Office (Rm. 305).

Take Home ExamsTake-home exams are those that allow students 24 hours or more to complete the exam and are given through the Registrar’s office. In some situations your professor may give you the exam during class and have you return it to the Registrar’s office.  In other situations, you will need to pick up and return the exam to the Registrar’s office. Please speak with your professor regarding the rules around take home exams. In addition, please note that you do not need to use SofTest for take-home exams.

If you have a take-home exam and it is to be picked up from, and/or returned to, the Registrar's Office, please note the following hours for the Registrar's Office:

Monday-Thursday, 8:30am - 6:00pm
Friday, 8:30am - 5:00pm
Saturday/Sunday: CLOSED

Please arrive at least 10 minutes before closing time if you are picking up or returning a take-home exam. 

Because the Registrar's Office will be closed on Saturday, May 6 and Sunday, May 7, you will not be able to pick up or return a take-home exam on those days, and you should plan accordingly. (For example, if you have a 24-hour take-home exam, you should not pick it up on Friday, May 5, because you will not be able to return it on Saturday.)

The last day of exams is Friday, May 12. If you have a take-home exam that allows you to choose when to take it during the exam period, please note that all such exams must be returned no later than Friday, May 12. In other words, you may not pick up an exam on May 12 and return it after that date -- you must return your completed exam on May 12.

You must pick up and return take-home exams yourself; you may not have another person do so on your behalf. In addition, you may not submit your take-home exam answers by email; you must submit them in print form to the Registrar's Office.

•Notices About Exams on Computer. Students taking exams on laptop must download and install the SofTest exam-taking program. You will receive information from the Information Technology Services department about when and how to do this. Even though you do not need to submit an Exam Method Registration form to use your laptop for exams, you do need to download and install SofTest.

Unless a professor specifies otherwise, SofTest is configured to lock students out of other programs and services on their computers for the duration of the exam. This means that, unless a professor specifically authorizes access, students will not have access to notes, outlines, or other materials stored on their hard drive or the network.

The Information Technology Services department (ITS) will provide detailed information on the use of laptop computers and Lab computers during exams. For now, please make a note of the following items:

  • All students have to download the latest version of the SofTest software. Previously installed SofTest versions may not work for Spring 2017 exams.
  • The SofTest software for exams will be available for download at a later date (you will be notified when it is available).
  • Windows Vista, Windows 7, Windows 8, Windows 8.1, and Windows 10 are the only supported Windows platforms for exams. Windows XP and Windows RT are not supported.
  • Mac El Capitan, Yosemite, Mavericks, Mountain Lion, and Lion are the only supported Mac OS X platforms for exams on computer at Chicago-Kent.
  • A native Mac version of the SofTest exam-taking software is available for Mac users to download. "Virtualized" Windows operating systems via products such as Parallels Desktop or VMware Fusion will not function for exams.
  • Any individual found to be running an unlicensed or "pirated" operating system on their computer may be declined technical assistance.

To avoid any technical or computer difficulties, please make sure you bring the following items with you to the exam.

  • The contents of your ExamSoft Registration confirmation email

  • Your laptop power cord

  • Note: Use of a standard Ethernet network cable is encouraged in areas where there are ports available.

 Notice About Borrowing Laptops: The Information Technology Services department has a limited supply of laptop computers reserved for use in emergency situations that arise during exam period. These laptops may be used (subject to availability) if your computer has problems immediately before or during an exam, as long as the problem is not due to your failing to properly configure or register your laptop to run the SofTest program. Because of limited supply, the ITS department's laptops are not available for general loaning purposes during exam period, including to students who do not own a laptop. However, if you have exceptional circumstances that you believe justify borrowing a laptop for an exam, please contact Jenna Abhijeet to discuss your situation.

Notice to Hand Writers: Students who are hand writing an exam will be placed in the same room used by laptop users for that exam. Hand writers will not be put in a separate room.

Dean's Certificate for Illinois Bar. We will mail a Dean's Certificate to the Illinois bar examiners for every graduating student after final grades for the Spring semester are received and processed, and we can confirm completion of all graduation requirements. We compile the list of graduating students from the list of those who submitted Applications for Graduation listing Spring 2017 as their final semester. Important note: University policy does not allow the certification of any student to the bar examiners if the student has an outstanding balance owed to the school.

Bar Exams in Other States.  If you plan to take a bar exam outside of Illinois, you should provide the Registrar with appropriate forms for the Law School to complete as soon as possible. 

Summer 2017 Registration.

 The registration system has now reopened for Summer 2017 classes. There were no oversubscribed classes, so if you registered during the initial registration period, you were admitted into the classes(es) you registered for.

•Add/Drop Period. The add/drop period for the Summer will extend through Monday, May 29, at 11:50 pm. Unless otherwise noted in the Summer schedule, you may add an open class, or drop a class and receive a tuition refund, through that date. Click here for links to the Summer schedule and the online registration system.

•Loyola and DePaul Courses Available to Chicago-Kent Students. Chicago-Kent has an arrangement with Loyola (Chicago) School of Law and DePaul University College of Law that permits students from each school to register for selected courses at the other schools. Students will pay tuition to their home school, and grades will transfer (not just the credits) and be counted in your GPA. The list of Loyola summer courses available to Chicago-Kent students is available by clicking here. The list of DePaul summer courses available to Chicago-Kent students is available by clicking here. If you are interested in taking one of these classes, please contact me. Please note: These courses may count toward a Chicago-Kent certificate program only with permission of Dean Sowle and the director of the relevant certificate program.

Fall 2017 Registration. The Fall 2017 Quick Guide page is available by clicking here (it is also available by going to the Current Students page and clicking on the Fall 2017 Quick Guide link).

Add/Drop Period. The registration system reopened on Thursday, May 4 for students to see what Fall classes they were admitted into, and to make adjustments to their schedules. If you did not register during the initial registration period, you may do so now. You may continue to make adjustments to your schedule until the end of the Fall add/drop period on Friday, September 1, at 11:50pm.

Wait List for Prof. Shapiro's Section of Constitutional Law. Although we do not keep wait lists for most courses (given the way we conduct registration), we are keeping a manual wait list for Prof. Shapiro's Constitutional Law section. If you attempted to register for Prof. Shapiro's section but were closed out, and you wish to be added to the wait list, please email Dean Sowle at

Schedule Changes. Please note the following changes to the Fall schedule.

Additonal sections of Legal Writing 3
. We have added two new sections of Legal Writing 3, 431-07 and 431-08. Both sections will meet Mondays, 4:00-5:50pm.

Canceled classes. The following classes have been canceled for the Fall semester.

*The Challenge of Green Energy (289-81 & 922-81) (we hope to offer this class in the Spring 2018 semester).

*Legal Writing 3, 431-54 (Mon/Wed. 7:35-8:30pm).

Initial Reading Assignments and Course Materials. A list of initial reading assignments for Fall 2017 courses will be posted no later than Friday, August 4. It will be linked to this page, and will be available on the Fall 2017 Quick Guide page (also available by going to the Current Students page and clicking on the Fall 2017 Quick Guide link).

You may ask the bookstore to hold your Fall course materials for you when they arrive, or for an extra fee you may request that the books be mailed to you over the summer. If you would like to take advantage of either of these options, stop by the bookstore before you leave, or call the bookstore at 312/906-5605. In addition, you may order your course books over the Internet by clicking on the Bookstore link on the Current Students page.

Exam Information. Information about Fall exams -- which exams will be fixed, self-scheduled, and take-home, and the dates of fixed exams -- will be provided prior to the start of the Fall semester. (Under our current procedures, we need enrollment information for elective courses before determining which category they fall into.)

•Graduating Students: Reduced Loads and Tuition Discounts. Students graduating at the end of the Fall 2017 semester who need fewer than the minimum number of hours to graduate may take fewer credits without special permission. In addition, if you will be graduating at the end of the Fall 2017 semester, and will be taking more than the 87 credits required to graduate, you may receive a 50% discount on each credit you take over the required 87 credits. If this affects you, please contact me by email no later than Friday, September 1, and I will arrange for the credit to be applied to your account. Please note: Financial aid is not available for any courses you take that are not necessary for you to reach the required 87 credits.

•Pass/Fail Limitations. Although there is no overall limit on pass/fail credits, there are two types of limits to the pass/fail credits you can take:

Pass/fail election: Students may elect up to 6 credits pass/fail during their entire time at Chicago-Kent. This pass/fail election applies to upper-level elective courses that normally are letter-graded; classes that are only offered pass/fail do not count toward this 6-credit limit. The following classes may not be elected pass/fail: (1) required courses, including Professional Responsibility; (2) seminars, whether or not being taken to fulfill the graduation seminar requirement; (3) courses that have been designated by instructors as ineligible for the pass/fail election (these courses are indicated on each semester’s schedule of classes); (4) courses that are graded only on a pass/fail basis (as noted above), such as clinical courses, Moot Court, and Law Review; (5) LL.M. courses; (6) Trial Advocacy and Appellate Advocacy courses; and (7) courses taken to fulfill the requirements of any certificate program. Fall pass/fail registration will open shortly before the start of the Fall semester (keep your eye on Dean Sowle’s section of the Record). A student taking a course on a pass/fail basis must earn at least a C to receive a P (Pass). If you pass the course but fail to earn at least a C, you will receive a grade of LP (Low Pass).

Clinic limitation: You may take no more than 24 credit hours toward graduation for the following courses combined: in-house clinical courses, externships, and Business Entity Formation. (Students in the Litigation and Alternative Dispute Resolution Program (LADR) and the Criminal Litigation Program are exempt from this limitation.)


Students will now be able to receive a “plain copy” version of the unofficial transcript from the Registrar’s Office. The Registrar's Office will no longer issue copies of transcripts to students on “official” transcript paper. Transcripts are not emailed!

Each copy of the “unofficial transcript will be stamped “issued to student”.  You may then copy as many of these as you desire.  Official transcripts are issued to: employers, institutions and other entities that require an official copy.

The exception:  if you are required to submit the official copy in a “sealed envelope” as part of an application packet, you must indicate the name of *each recipient on the newly revised transcript request form.  The recipient must meet the requirement of those who can receive an “official transcript”.  Upon verification by the Registrar’s Office, the official transcript will be sent to you in a “sealed envelope” to include with said application packet(s).

*You cannot list your own name as recipient.

Official Student Withdrawal Process.

Students wishing to request a leave of absence from their course of study or complete an official withdrawal from the university should now initiate the process online. To begin the process, log in to the MyIIT portal and under the ‘Academics’ tab, look for the ‘Graduate Academic Affairs’ channel. Chicago-Kent students should follow the ‘I want to take a leave of absence or officially withdraw’ link under the ‘Chicago-Kent College of Law’ header.

Questions regarding the leave of absence or withdrawal process should be directed to


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