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Registrar's Office

DEGREE CERTIFICATION AND
ENROLLMENT VERIFICATION

The following sections relating to information that may be released about students are excerpted from the 1997-1998 Student Handbook:

§ 14.4   Privacy Rights and Access to Educational Records

Chicago-Kent College of Law respects the rights of privacy of its students and acknowledges the responsibility to maintain confidentiality of personally identifiable educational records. The law school will comply with The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:

  1. The right to inspect and review the student's education records within 45 days of the day the University received a request for access. Students should submit to the Registrar a written request that identifies the records they wish to inspect. The Registrar will make arrangements for access and notify the student when the records may be inspected. If the records are not maintained by the Registrar, the Registrar will advise the student of the correct official to whom the request should be addressed.

  2. The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the law school to amend a record that they believe is inaccurate or misleading. They should write the Assistant Dean for REGISTRAR'S OFFICE and identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the Assistant Dean decides not to amend the record as requested by the student, he will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  3. The law school has adopted a policy of not disclosing personally identifiable information, other than directory information, from the educational records of a student without his or her prior written consent, except in the following instances permitted under FERPA:

    1. To school officials, including teachers, within the educational institution who have a legitimate educational interest. A school official is a person employed by the University or the law school in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
    2. To officials of another school in which the student seeks or intends to enroll, provided that a documented attempt will be made to notify the student of intended disclosure, prior to submission of such information;
    3. To certain authorized representatives of the United States and state agencies who require such information to carry out lawful functions;
    4. In connection with the student's application for, or receipt of, financial aid;
    5. To organizations conducting studies for, or on behalf of, educational agencies or institutions, if these studies are conducted in a manner that will not permit the personal identification of students and if the information will be destroyed when no longer needed for the purpose for which it is conducted;
    6. To accrediting organizations in order to carry out their accrediting functions;
    7. To comply with a judicial order or lawfully issued subpoena;
    8. To appropriate parties in health or safety emergencies;
    9. To parents of dependent Chicago-Kent students, as defined in Section 152 of the Internal Revenue Code of 1986.

§ 14.5   Directory Information

Students' local addresses and telephone numbers are published in a Student Directory. If a student does not want his/her name, address, or phone number published, the student must complete a privacy form available in the Registrar's office. When a student has authorized the publication of his/her address and phone number in the Student Directory, that information may be provided to others over the phone.

Chicago-Kent reserves the right to release at its own discretion the following information:

  • name of student;
  • date and place or birth;
  • local address, phone number and e-mail address of student;
  • home address and phone number of student;
  • enrollment status and dates of attendance at Chicago-Kent;
  • positions held, place of employment and extension number of students employed by Chicago-Kent;
  • memberships in officially recognized campus organizations and on teams, including offices held in such organizations;
  • degrees earned, special awards and recognition given; and
  • all information requested by the Illinois Board of Admissions to the Bar and bar exam officials of other states for all students and former students.

Students who do not want this information released must file a written statement with the Registrar requesting the withholding of such information.

ADDITIONAL
INFORMATION

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